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Agenda

July, August 2023

Audit Report for 22-23

Lobby Decoration

FallFest Carnival

Walk the World

Parent Survey

Committee Update

Amy Melton - Cultural Acclimation

Jeff Bond - ACE

Treasurer’s Report

VSPA Events

VSPA Non-profit

VSPA Website

Guest Speakers

Finna

VP Updates

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VSPA Mission

To focus efforts on programs which benefit TVS and provide opportunities for active involvement, social interaction, and community building among parents;
To support the educational and social objectives of TVS;
To facilitate communication between TVS Parents and the TVS Administration; and
To provide an organized forum for fundraising projects for the Organization, TVS and/or to support the purpose of this Organization. The goal of spending shall be to benefit a broad spectrum of TVS community.

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VSPA Board 23-24

hMoll

Daisy Cao

President

Past President

HS VP

MS VP

LS VP

Finna School VP

New Family and

Volunteer Coordinator

Treasurer

Secretary

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Meeting Minutes Approval

The last VSPA General Meeting was held May 17, 2023

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Meeting

Minutes

Pages 1 and 2

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Meeting

Minutes

Page 3

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Treasurer’s Report

Financial Audit Report 22-23

Treasurer’s Report: July and August 2023

VSPA 2023-2024 Budget

Treasurer’s Spotlight

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VSPA Financial Audit Report 2022-2023

The VSPA audit for school year 2022-2023 has been completed and approved. This letter will serve as the notice of certification of completion of VSPA audit for school year ending June 30, 2023. The audit covers the full fiscal year beginning July 1, 2022 ($109,030.87) and ending June 30, 2023 ($135,396.84)

Reconciliations:

-Bank of America (BOA) account reconciled to the Quickbooks account balance of $135,396.84 on June 30, 2023.

Additionally, the audit covered the reconciliation of the VSPA Monthly statements, QuickBook account, and Bank of America account. The income and expenses were determined to be appropriate per VSPA policy and guidelines.

David Randolph

Managing Director

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Treasurer’s Report: July and August 2023

Highlights

Starting Balance $135,396.84

VSPA Uniform Store re-opened last week of July, Income of $16,222.16
Back 2 School Teacher treats event, Expense of $325.33
Payment of Deposit for FallFest Carnival, Expense of $500.00

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VSPA 2023-2024 Budget 1/2

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VSPA 2023-2024 Budget 2/2

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Treasurer’s Spotlight

What does VSPA fund?

In accordance to Our Mission “The goal of spending shall be to benefit a broad spectrum of TVS community.”

Teacher’s appreciation (B2S treats, Holiday luncheons, EOY gift cards)
Community Building (International Food Festival, Spring Carnival, Trunk or Treat, Division events, Parent’s Lunch-N-Series*)
Special requests (i.e. Scoreboard for Football field, Drones and Cameras, LS and MS playground, Inflatable Tunnel for Football Field, Band & Choir Uniforms)

* Future 2023-24 Events

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Guest Speakers

Amy Melton - Cultural Acclimation

Jeff Bond - ACE

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Guest Speaker!

Amy Melton - Cultural Acclimation Specialist

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Guest Speaker!

Jeff Bond - After Class Enrichment (ACE)

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After Class Enrichment

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Program Highlights

Early Childhood

Enrollment average over 35 students per day

10+ class options available, 3+ classes are lead by Village Teachers

Monthly Themes and curriculum planned with STEM, Language arts, Fine arts focuses

Lower School

Enrollment average of over 75 students per day, largest day hosts 120+ students

20+ class options available, 12+ classes are lead by Village Teachers

In efforts to better support parent needs, A.C.E reinstated Lower School Before Care to support Middle and High school athletic families 7:00am practice times

In collaboration with the Lower School, developed a Lego Robotics Competition Team prep clubs for K-3

Middle School

Enrollment average over 35+ students per day

10+ classes available, 5+ classes are lead by Village Teachers

Now offers PM extension for both 5th & 6th grade students

A.C.E Presents

All A.C.E vendors will participate in end of semester showcases ranging from open houses, "Shark Tank entrepreneurship Pitch", recitals and Lego Robotics Competitions will participate in regional competitions

A.C.E Hosted Spring Break Mini Camp that supported over 40 student

March 2023

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43% growth in student participation vs Fall 2022

Marh 2023

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ACE Team

Lower School Team

Gary Smith

Catherine Hammerle

Jordan Joesph

Early Childhood Team

Sonaiya Grant

Samea Azer

Marh 2023

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Additional Notes

Quality Control
Program Ratios (10:1 / 15:1 / 20:1)
Snacks
Student Participation & Behavior
Screentime
Facility Space
Communication

March 2023

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VSPA Events

Halloween Decorating - October 01

FallFest Carnival - October 28

Walk the World - November 13 - 17

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Halloween Lobby Decor!

Help make the hallways Spooktackular!

Join our Halloween decorating group and help bring fall fun to our kids at school.

Join the fun!

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FallFest Carnival

Facts about the FallFest Carnival

Date: October 28, 2023 from 12 - 4 pm
Location: The Village School HS
The event is open to the public
The committee meets every Friday from 12 - 1 pm in the Middle School Library.

Join the planning

whatsapp group!

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FallFest Carnival

On the Day

Facts about the FallFest Carnival

17 Carnival rides and inflatables
Haunted Hall
Food Trucks
Trunk or Treat Area
Pumpkin Patch
Raffle pumpkin giveaway
Escape Room

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FallFest Carnival

https://forms.gle/Xu1FQFFWLC6YkKu49

Sponsorship Registration

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FallFest Carnival

SPONSORSHIP GOAL $14,500

38.6%

$5,600

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FallFest Carnival Get Involved!

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FallFest Carnival Get Involved!

Ways to get involved in the fun:

Join the planning group
Sponsorship Opportunities
Marketplace Opportunities
Attend the carnival and bring your friends!

Join the planning

whatsapp group!

Marketplace

Opportunities

Sponsorship

Opportunities

Purchase

Tickets

Sponsor a Trunk or Treat Slot

Volunteer on the day!

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Vikings Walk the World

We need your help to start planning and

organizing this fun event!

Dates: November 13 - 17, 2023

Ways to get involved:

We will have a day of the event volunteers
Cheerleaders (going to ES and MS classrooms and getting students excited about the event)
Fundraisers
Marketing

Join the fun!

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2023-2024 VSPA Activities

October - Halloween Lobby Decorating

October 28 - FallFest Carnival 12-4pm

November 13 - Walk the World Week

November 15 - General Meeting #2

December - Winter Holiday Lobby Decorating

December 4 - Staff Appreciation Week

Spring Semester

Fall Semester

January 8 - Cheers to the New Year Parent Coffee

January 31 - General Meeting #3

Feb 14 - Finna Kiss Event

Feb 5 - National Counselors Day

Mar 2 - International Food Festival

March 27 - General Meeting #4

April 24 - National Admin Professionals Day

April 29 - Staff Appreciation Week

May 6 - National Nurses Day

May 3 - Volunteer Appreciation Breakfast

May 15 - General Meeting #5

VSPA Spirit Nights

Check our website for monthly events

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Volunteers’ Spotlight

We appreciate your help!

Used Uniform Store
FallFest Carnival Committee
Grade Level Parent Representatives
Parent-led Group Leads
And more!

Please send us your photos!

We love to brag about our volunteers!

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VSPA Non-profit

Survey Results and Next Steps

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Survey was available Friday, August 4 through Tuesday, August 16.
Total of 46 responses
89% of VSPA support the plan for VSPA 501(c)(3) non-profit status.
Teacher retention and neurodiversity support were the most supported programs believed to benefit the entire community.
80% of VSPA support engaging alumni student & families
18% of those who completed the survey have experience with a non-profit organization
2 comments
Volunteers - some of which have non-profit experience

VSPA 501(c)(3) Non-profit Survey Results

Data compiled August 16, 2023

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VSPA 501(c)(3) Non-profit Survey Results

Percent Support of Proposed Non-Profit

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VSPA 501(c)(3) Non-profit Survey Results

Percent Support of Proposed Programs

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Separate entity status, organization can enter its own contracts which will be valid regardless of who is on the VSPA board
Perpetual entity status
Enhanced credibility in the community
Upside potential for fundraising in a broader community
Some grants/funding is only available to organizations that have non-profit status.

Non-profit Implementation Benefits

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Cost to file paperwork, legal fees and IRS filings
Additional volunteer time to file paperwork, create nonprofit guidelines and a 3-year strategy for implementation
Year on year additional time to file taxes with the IRS

Non-profit Implementation Difficulties

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The VSPA board has decided, with support from the survey, that it is in the best interest of the organization to move forward with a move to non-profit status.
We acknowledge the concerns around a non-profit status associated with a for-profit school, however, VSPA is following the example of other Nord Anglia parent’s associations (BISH) who also filed for 501 c(3).

Non-profit Next Steps

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Reached out to parents with non-profit background and interest in participating in the VSPA Non-Profit Committee
Board voted on moving forward with a VSPA Non-Profit Committee
Formed the VSPA Non-Profit Committee
Filed the LLC and EIN for the Non-Profit via LegalZoom, and expected to have the articles and official documents by 09/25
Next steps: Committee will meet to start creating bylaws, processes and programs and develop calendar of paperwork filing and non-profit guidelines that need to be met

Updated September 11, 2023

VSPA 501(c)(3) Non-profit In Progress

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VSPA Divisional Updates

Finna

Lower School

Middle School

High School

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Finna

Daisy Cao

Sonali Mehra Singh

Sarah Chawda

Lori Meyer

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Daisy Cao

HRP Welcome Coffee
New Parent Coffee
Picnic Bubble Show
Fall Festival Decoration

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Sonali Mehra Singh

Back to School Balloons
HRP Welcome Coffee
New Parent Coffee

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Sonali Mehra Singh

Halloween Lobby Decor

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SARAH CHAWDA

REFUEL THE TEACHERS

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VSPA Website

Creating Community Together

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VSPA Website