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Deepening Implementation

Walkthroughs 2.0 and Feedback

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Silver Falls School District

Winter 2023

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• Review the importance of closing the loop between team discussions, team artifacts, and classroom instruction
• Consider how feedback from walkthroughs align and support deepening implementation plans
• Address barriers in providing feedback
• Provide an opportunity for questions and answers

OBJECTIVES FOR THE DAY

Check-in

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Turn and Talk:

Which one do you identify with at this moment? Where do you think the majority of your staff are? What about students?

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Clock Partners Set Up

Sign up for four clock appointments:

• You write their name on your 12 o’clock line
• They write your name on their 12 o’clock line
• Repeat for other three appointments
• If needed, a trainer can be a clock partner

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Journey to Walkthroughs

Collaborative work OUTSIDE of the classroom…

• Projection maps
• Unit maps
• Assessments
• Data team process

-Must be observed INSIDE the classroom!

Considering the Journey

Phase One: Projection Maps, Walkthroughs with Projection Maps, Team Dynamics/Norms, Roles, Agenda

Phase Two: Unit Maps, Walkthroughs with Unit Maps, Summative Assessments

Phase Three: Full Cycles, Walkthroughs with Full Cycles, Formative Assessments

Phase Four: Continuous Improvement, Formal Strategy Revision/Removal, Assessment Revision based on field test results

Activating Our Schema

Activating Schema

Find your 12:00 partner and discuss

• How have walkthroughs gone so far? �(Good? Bad? Other?)
• How has using walkthroughs helped strengthen and monitor implementation of a guaranteed and viable curriculum?

Benefits of Walkthroughs

Walkthroughs allow leaders to be more effective in:

• Guiding teachers to actively engage in walkthroughs and formal observations
• Engaging teachers in productive conversations that provide insight and reflection
• Demonstrating how evidence-based feedback impacts professional development decisions
• Coaching teachers to develop a continuous growth mindset

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Look Fors As We Deepen the Work

• Pacing
• Standards
• Use of materials
• Strategies
• Engagement
• Use of assessments

Let’s Refresh on the Process

Sort the steps of the walkthrough process by reorganizing them from easiest to most challenging based on your experience.

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Find Your 3:00 Partner

Discuss: Which elements are most challenging for you? What makes those elements more challenging?

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Before the Walkthrough

• Let staff know in advance that you will be conducting walkthroughs:
• Share purpose/rationale
• Expectations for what to do when you arrive
• Feedback process after the walkthrough
• If you are using a checklist or other tool, share with staff in advance
• Use a master schedule to create a schedule for the walkthrough
• Briefly review artifacts in advance to anticipate what you will see in the classrooms you visit

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During the Walkthrough

• Allocate 5-7 minutes per classroom
• Look for learning targets. Is the learning clear for you? If not, it is likely not clear for students!
• Are students engaged in high quality engagement and instructional strategies?
• Read the walls for evidence that aligns to artifacts.

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After the Walkthrough

• Discuss notes as a support team �(if more than just principal)
• Quickly synthesize and add pictures for team use
• Feedback needs to be timely
• Consider ways to deliver feedback
• Make yourself available for follow up questions

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Break!

Reviewing Considerations

• Let staff know in advance that you will be conducting walkthroughs:
• Share purpose/rationale
• Expectations for what to do when you arrive
• Feedback process after the walkthrough
• Be clear about your lens and the lens of any other support person that may walkthrough with you
• If you are using a checklist or other tool, share with staff in advance

Debrief Protocol

Debrief Protocol

1. Share what you observed-keep it objective!

What evidence did you:

• see on the walls and on students’ desks?
• hear from the teacher’s instruction and/or student dialogue?
• Based on the lens you walked in with, what feedback would you give the teacher?
• For principals, what other observations outside the focus for this walkthrough do you want to monitor in your observation process? Do not get these observations confused!

Find Your 6:00 Partner

Discuss what happens during debriefs now when…

The DO team is there vs when you are alone?

To Wear Blinders or Not?

Horses wear blinders to reduce their field of vision and stay focused on their tasks.

Crucial Conversations

“In the best companies, everyone holds everyone else accountable - regardless of level or position. The path to high productivity passes not through a static system, but through face-to-face conversations at all levels.”

-“What’s a Crucial Conversation” Ch. 1, Page 11

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It’s Not ALL High Stakes!

Sometimes it’s not a crucial conversation, it’s simply a need for feedback!

Feedback is Powerful!

Knowing - Doing Gap

Personal Written Reflection: If we know the power and potential of feedback, what barriers prevent us from giving it consistently?

Buckets of Barriers

Time? Confidence? Fear?

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Technology? Organization?

Other?

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Find Your 9:00 Partner

Talk with your partner: Which are the barriers you struggle with and why?

Barrier Tips:

1. Considering the buckets of barriers, go stand next to the one you feel most comfortable with (ie it’s not a problem for you)
2. Talk with colleagues who are there about tips and strategies that have worked for you
3. Be ready to share out

Share Out!

Quick Break!

Keep In Mind…

A culture of feedback has to be grown!

Does Your Coach Know Your Bucket?

They should!

Homework for your next coaching session

Remember, We Are Here to Help!

• Share your struggles
• Ask us to support with those elements
• Site visits = differentiation
• You are NOT expected to have it all together

Implementation Planning

• What are your next steps for walkthroughs?
• What are your expectations about implementation related to strategies PD?
• Are your teams ready for more feedback, if yes - at what level?
• What conversations do you need to have as a leadership team to get this going in your school?
• Do you want your EdEx coach to participate in these with you? If so, consider making changes on your calendar to make sure they are included.

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K-8 Walkthrough Situation

• Define windows of time for walkthroughs
• Determine shared walkthrough tool
• Create shared folder for each round to drop feedback into
• At end of round, share feedback with staff
• Create shared communication about this process for staff

Find Your 12:00 Partner

Meet up with your 12:00 partner to share your next steps as a level and individually!

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Teams are in Different Places!

Dear Facilitator . . .

Burning questions?

Concerns?

Confusion?

What are you still wondering about?

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THANK YOU

Your feedback is important to us.

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Please fill out the last page of your

participant packet.

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We read every response!

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