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OPTIONAL SUBHEAD HERE

Office of Research & Sponsored Program

Pre-Award contact - James Cribbs

cribbsj@oldwestbury.edu

Office of Research & Sponsored Program

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Post-Award contact – Meseret Tzehaie

tzehaiem@oldwestbury.edu

GMO Website

Pre & Post Award

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What We Do - Pre-Award ORSP

Mission Statement: To provide assistance to all OW personnel with the process of applying for funding, whether it be for research projects, programs, scholarship grants, and faculty and graduate student fellowships or any other forms of financial assistance in the interest of helping elevate the college and its status. 

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Strategic Plan: (steps to take to achieve that mission) 

  • Guide processes 
  • Guide or assist with researching funding opportunities. 
  • Prepare systems (sign-in information databanks) that are required of most if not all universities and their personnel. 
  • Create web-site or OneDrive with application pages/documents/formats to provide direction (and rules) for personnel to apply for grants and all other required administrative stuff. 
  • To promote the ORSP on a recurring basis so personnel are aware of our presence and capabilities. 
  • To remain knowledgeable about the College and it’s programs 
  • To remain knowledgeable about trends in the field/industry. 
  • IRB
  • RSPAC

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Tactics to achieve above steps 

  • Pay attention to reported system changes (i.e. updates to grants.gov, etc.) both via email and by RF 
  • Go into the systems and make sure I understand how to address changes 
  • Develop a list of trusted sources for funding opps. and watch for new ones 
  • Periodically peruse Foundation Directory, etc. 
  • Prepare “orientation” to inform OW personnel about the office’s services; periodically give orientations 
  • Faculty Development Grants 
  • Attempt to read industry publication emails 
  • Create folders for each project 

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What We Do – Post-Award GMO

Mission Statement– GMO To work closely with faculty, department admins & RF’S central research administration office, and the Office of Sponsored Programs (OSP) to deliver sponsored funds management services & work collaboratively to monitor performance on your award and to identify potential problems and areas where technical assistance might be necessary.

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Award Management

  • Award & Sub-award set up & oversight
  • Award modification (Budget Mods, PI changes, etc.)
  • Hire RF personnel
  • Cost sharing/Release time Reporting requirements
  • Solutions for outliers and problematic situations

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Financial Oversight

  • Reconciliation and documentation
  • Purchasing/Expense Reimbursement approval
  • Account management & projections/Effort Reporting
  • Assist with Annual Financial Report

Risk Mitigation

  • Manage compliance with federal/state regulations and sponsor requirements
  • Audit assistance

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Communication

  • Communication with PI, RF central, sponsors to complete award actions as needed, resolve problematic issues, assist with reporting, invoicing, award close-outs and residual transfers.

Strategic Plan: (steps to take to achieve the mission) 

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RF- Oracle Business Applications

  • RF Oracle Business Application is a portal for monitoring financial activity on sponsored programs. It's an archive for agreements and documents supporting research.

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    • Award Abstracts & tracking
    • Account status/notification
    • Account balance/ Expense reports
    • Compliance management
    • PTAO refers to the financial account numbers used in RF system - PTAO = Project # + Task# + Award# + Org#

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Reviewing charges placed on your accounts each month is a simple way to proactively reduce risk and successfully manage your research awards. It’s also required.

  • Grant sum report will show all the charges to date
  • If any charges are incorrect, make a note via “Issue” action and send it back. GMO Post-Award Director will contact you to resolve the issue.

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https://www.rfsuny.org/

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What’s New and upcoming …

  • Working with communications to revamp our sponsored research website
  • Working with PACS system to streamline grant applications
  • Free space for collaboration - E-wing
  • Creating Shared Drives for document uploading and repository & less administrative time
  • Various trainings on how to access the RF system – approving timecards/run reports/submitting PO & Payment requests/submitting new hire documentations
  • Reaching out for a one-on-one meeting schools and/or departments

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How We Work Together

  • Communication!!!
    • Grant submission inquiry – please reach out to James Cribbs to find out Grants and contract opportunities and on how to search for funding cribbsj@oldwestbury.edu

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    • After Grant awarded - GMO would proactively reach out to PI & Department Admins on any anticipating issues or you can also reach out for any general questions related to grants and contracts, tzehaiem@oldwestbury.edu

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Q & A