Information You Need to Create a 100% Related Services Schedule (By End of August)

Information You Need to Create an 70% Related Services Schedule

(By mid-August)

• Remote School Schedule
• Hybrid School Schedule
• Providers’ availability to provide services
• Hours for teletherapy
• Mandates
• Families designation by scholar for remote, Live A, or Live B
• Roster

· Remote School Schedule

· Hybrid School Schedule

· Hours for teletherapy

· Mandates

Considerations for Planning

• Step 1: Go through your mandates and determine key information
• Assess which scholars need live services based on how they did during the end of the last school year with teletherapy.
• Determine based on the IEP if a scholar can receive push-in services.
• Once we have family choice, which scholars will be live, remote, and in which group enter that next to the mandates so you can plan.
• Once we have family choice and rosters, which scholars are in which homeroom/advisory enter that next to the mandates so you can plan.
• Step 2: Look through the schedule to determine which times would be ideal for remote and scholars live in the building:
• Be mindful of the classes that the student is being pulled from, prioritize pulling younger scholars from classes where there are two teachers live so one teacher can help pull scholars and get them set-up for related services via teletherapy.
• Consider push-in services for remote therapy if the IEP allows for it AND interview for this.
• For scholars who are remote: Schedule them when live students would be transitioning to and from school (e.g. catching the bus, dismissal)
• For scholars who are remote, consider if there is a time of day outside of the standard schedule that works for both families and providers to service the student. Potentially some families and/or scholars preferred this option.
• Step 3: Create a schedule by calculating # of mandates by service type needed and create a schedule without names with time slots for scholars who are remote, live A & live B to proactively plan the schedule.
• Once providers are confirmed they can then play a role in creating the schedule.
• Ensure that your schedule allows you to see all services overlapping so that therapists are not pulling the same child at the same time.
• Indicate if the slot is for a push-in or pull-out service. (Eg. 1:00-1:30pm on M-W-Fr will be for Speech for a scholar who is remote for push-in during Science)
• If you already know some providers, then you can slot in times for specific providers.
• Assume that therapy will be remote (minimize movement between rooms/spaces) and then make adjustments for scholars who need live services.
• Prioritize counseling for the days that are live in case student may not have a private space at home for counseling
• Prioritize speech and counseling first as these make up the vast majority of mandates.
• Ensure that the schedule has links to all the zoom rooms that will be used.
• For older scholars in MS/HS, use the office hours and asynchronous times of the day to schedule services.
• Go to the non-core content blocks first
• For students who receive multiple services, check to ensure they are not taken out from a non-core instruction block more than 1x/week