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YOU ARE A CLUB OFFICER

​

HOLD ONE OFFICER POSITION

​

HOLD MULTIPLE OFFICERS POSITIONS IN A CLUB

​

HOLD MULTIPLE OFFICERS POSITIONS IN DIFFERENT CLUBS

​

ONLY NEED 2 HOURS OF TRAINING TO MEET REQUIREMENTS

ANY OFFICER POSITION

PATHWAYS OR COMBINED OFFICERS OR JUDGES TRAINING

+

OFFICER TRAINING

Total of 2 hours

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Secretary

Club Officer Training

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Agenda

  • Secretary�Role
  • Secretary�Responsibilities
  • Secretary Resources

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Session Objectives

  • Identify your role
  • Fulfill your responsibilities
  • Find resources that help you

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Secretary Role

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Secretary Responsibilities

The Club Meeting

Outside the Club Meeting

The Executive Committee

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The Club Meeting

  • Before Club Meetings
  • Upon Arrival at �Club Meetings
  • During Club Meetings

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Upon Arrival at Club Meetings

  • Circulate attendance sheet and guest book.

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During Club Meetings

  • Read previous minutes, note amendments, record current meeting minutes.

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Outside the Club Meeting

  • Maintain accurate roster.
  • Submit club officer list.
  • Handle correspondence.
  • Keep club files.
  • Attend club executive committee meetings.

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Outside the Club Meeting

  • Vote at international business meetings.
  • Facilitate member progress in Base Camp.
  • Arrange for your replacement or assistance.
  • Prepare your successor for office.

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The Executive Committee

  • Read the previous meeting minutes.
  • Note amendments.
  • Record current meeting minutes.

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  • How
  • When
  • Who
  • What

​

​

How to Fulfill the Secretary Responsibilities

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Secretary Responsibility Action Plan

  • How will you fulfill this responsibility?
  • When will each action be completed?
  • Who is available to help you?
  • What materials and resources can you use?

​

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Secretary Resources

www.toastmasters.org

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Getting Started

  • Attend district-sponsored club-officer training program.
  • Read materials.
  • Meet with outgoing executive committee.
  • Meet with outgoing secretary.
  • Meet with current executive committee.
  • Confirm submission of the newly elected officers list.
  • Review and order any needed materials.

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Additional Resources

Secretary Resources

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Distinguished Club Program and Club Success Plan

https://www.toastmasters.org/resources/resource-library?t=1111

​

Guest Book (Item 84)

https://shop.toastmasters.org/shop/84--Guest-Book

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Club Officer List

www.toastmasters.org/clubcentral

​

 

www.toastmasters.org

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This concludes the session.

Club Officer Training

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YOU ARE A CLUB OFFICER

​

HOLD ONE OFFICER POSITION

​

HOLD MULTIPLE OFFICERS POSITIONS IN A CLUB

​

HOLD MULTIPLE OFFICERS POSITIONS IN DIFFERENT CLUBS

​

ONLY NEED 2 HOURS OF TRAINING TO MEET REQUIREMENTS

ANY OFFICER POSITION

PATHWAYS OR COMBINED OFFICERS OR JUDGES TRAINING

+

OFFICER TRAINING

Total of 2 hours