AAMC Library

Updated May 3, 2024

TinyCat

Library

Thing

Patrons

AAMC Library Home Page

Any Web Browser

Configuration

Book Status

Admin Front End

ADMINS

Members

https://www.librarycat.org/lib/AAMC

Configuration Overview

• The AAMC Library uses a product called TinyCat (Tiny Catalog) which is a library catalog software-as-a-service product for small organizations.
• We operate under the “Volunteer” Library license which allows us up to 500 items for $3 per month.
• TinyCat in turns leverages LibraryThing to store the catalog of books. LibraryThing is a free product for creating a database of your library.
• TinyCat adds a front end to LibraryThing and facilitates creating patron accounts, the check-in/check-out workflows, and other customizations.

Configuration Settings

• Books are put on hold for 40 days
• Books are checked out for 35 days
• Reminders of books due are as follows
• 8 days before due
• 1 days after overdue
• 7 days after overdue
• 14 days after overdue

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Instructions

How to use the Ann Arbor Magic Club Library

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1. Find a book you want to check out in the catalog and click the button to PLACE HOLD.
2. Our Librarian will be alerted and will bring the book to the next regular meeting.
3. The Librarian will hand over the book to you at the meeting and mark the book as CHECKED OUT.
4. Return the book to the Librarian at the next meeting and they will CHECK IT IN.

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Rules

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• You may check out no more than two books at any time.
• You must return them in one month (the next meeting).
• You will be charged for lost and/or unreturned books.

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Phil Mann is our Club Librarian.

Karl Rabe is our Library Administrator.

Librarian Responsibilities

The Club Librarian has the following responsibilities.

• Store the club library in a controlled location where it won't get damaged by water or humidity.
• Store the club library in a secure location where you have reasonable control over who can access books.
• Ideally the library should be stored on a bookshelf for ready access.
• Do not intermingle your personal collection with the library collection.
• Follow the Librarian procedures to check out and check in books using TinyCat.
• Once a year an audit will be performed to reconcile the electronic status of books with the actual library. It is your responsibility to arrange this audit to be conducted by the board Secretary.

IMPORTANT

It is critical that all transactions are recorded when they occur for your protection and for member's protection.

• Do not hand over books that have not been electronically checked out before they are handed over. This includes not handing over a book thinking you will check it out later when you get back home.
• Do not accept books for return without electronically checking them in when they are handed over.

Meeting Day Procedures

CHECKING OUT

1. Prior to the monthly meeting, follow the procedure for determining what books are on hold.
2. For each book on hold, put it in an individual zipper sleeve and bring it to the meeting.
3. At the meeting, verify that the member is present, and then follow the procedure for Checking Out the book. ��NOTICE: Do not turn the book over to the member until it has been checked out.

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CHECKING IN

1. You must follow this procedure at the time the book is put into your hands.��NOTICE: Do not take the book and think you will check it in later. 
2. When the member give you the book to check in, make sure it is in the zipper sleeve.
3. Follow the procedure for Determining what books are checked out and then For checking In a book
4. When you get home, physically return the book to the physical library, removing the zipper sleeve.

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Librarian Instructions

The following procedures are documented

1. Determine what is on hold
2. Check out books to members
3. Determine what is checked out
4. Check in books

Librarian Procedure�Determine what is on hold…

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Navigate to the library (aamagic.com/library)

1. Click the HOUSE icon in the lower right.
2. In the Admin Screen click on the words ON HOLD.
3. You will see a list of books on hold and by whom

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Librarian Procedure�Check out Books to Members

Follow the procedure to see books on hold, then…

1. Click the PENCIL icon next to the book you are checking out.
2. The Transaction Screen will pop-up. Click NEW STATUS
3. The New Status screen will pop-up. Start typing the member’s last name in the Patron field and then select their full name when it appears. Leave the other fields alone.
4. Click SAVE.

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Librarian Procedure�Determine what is Checked Out…

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Navigate to the library (aamagic.com/library)

1. Click the HOUSE icon in the lower right.
2. In the Admin Screen click on the words CHECKED OUT.
3. You will see a list of books checked out and by whom.

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Librarian Procedure�Check in Books

Follow the procedure to see books checked out, then…

1. Click the PENCIL icon next to the book you are checking out.
2. The Transaction Screen will pop-up. Click RETURN
3. A date box will appear. Click SAVE.

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