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Concur

TRAVEL REQUESTS AND EXPENSE REPORTS

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Steps for Travel Requests & Reimbursement

    • Submit in Concur

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    • OR

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    • Submit travel request form via Google drive

Travel Request

    • Purchase airfare/ rail transportation if needed, through Concur
    • Link Frequent Flyer account in Concur to purchase direct for airfare
    • All other arrangements can be made direct and be reimbursed

Travel Arrangements

    • Maintain all receipts (aside from meals)
    • Include Google Map docs for POV Miles
    • Submit in Concur

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    • OR

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    • Submit expense report via Google drive

Submit Expense Report

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Important Changes

  • Each traveler has to handle the final submission. A delegate can enter expenses and receipts to prepare a report but cannot submit for approval for payment.
  • Single day trips do not qualify for daily meal per diems any longer
  • Overnight travel only allows 75% of the daily meal per diem on the travel days (departure and arrival days)
  • Daily per diems are no longer a set rate. They are determined by the GSA (U.S. General Services Administration) federal per diem rates based on location and cost of living.
  • If an expense report is not submitted within 90 days of the return date those expenses reimbursed are considered taxable income

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Things to Know

  • If you are requesting a delegate to purchase airfare on your behalf, you must submit a travel request as an “event”

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  • When requesting reimbursement for personal vehicle mileage, attach the google maps mileage as a receipt

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  • Travel requests do not have to be 100% accurate. Expenses can be estimated. If the grant # being charged is going to change that is not an issue. It can be adjusted at the time you submit an expense report. Expense can also be split during allocation of an expense report.

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  • If all else fails, I am here to help

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Questions