Google Drive, Docs, Classroom Overview: Administrators

and Supervisors

Teacher Coaches

Target audience & Goals

Target Audience

• Academic Supervisors (any subject)
• Principals/Assistant Principals
• Supervisors of Extracurricular Activities

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Goals / Scope

• Logging into Chrome & Google
• Menu grid/ “Waffle” icon
• 1-1 apps with Microsoft
• Google Drive structure
• Creating folders and sharing folders
• Staying organized
• Sharing & file permissions
• Uploading and downloading files
• Google Classroom for departments

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What is Cloud Computing?

Cloud Computing:

• Your information is being saved on your computer but also “off” of your computer.
• Backs up your files.
• Enables you to retrieve your files from multiple locations and platforms, i.e. Apple vs. Microsoft, phones, tablets, etc.

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Why Google?

• Organization of dept. materials
• Easy to add, edit, and organize.
• Common platform with easy access
• Macs, PC’s, Smartphones, and tablets
• Internet Explorer/Chrome/ Safari
• “Platform agnostic”
• Allows multiple users to collaborate in a document in real time.
• Designed for speed and collaboration
• Comments and revisions are trackable
• Eliminates “versioning”
• Documents are in the cloud and always backed up.

What is Chrome? Why Should I Log In To It?

Chrome is the Gold Standard:

• Chrome is a web browser--how you can reach the internet. Similar to Firefox and Explorer.
• It’s free, secure, easy to use, easy to organize, and has lots of options.
• You can sync your bookmarks, passwords, and extensions across multiple devices.
• It fully supports G Suite products.

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Am I Logged Into Chrome?

Look at the Top of your Laptop:

• Look up in the top right corner, next to the minimizer. If your name is there, you are logged in. Do nothing.
• If your name is not there, click on the “person” or little empty head and sign in using your frhsd account.
• When asked, you want to “Link Data” if you are on a device that only you use.

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Logging Into Your Google Account

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Am I Logged Into My FRHSD Google Account?

Look at the Top of your internet page.

• If your picture or a circle with your initial is there, you are logged in..
• Mouse over the circle--does your frhsd.com email show? If yes, than you are logged in. If a personal gmail account comes up, you need to switch to your frhsd account and remove the personal account.

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What is GSuite?

Google Suite Vs. Microsoft

1-1 Apps with MS Office

• There are Google Apps that are comparable to the standard Microsoft platform:
• OneDrive → Google Drive
• Excel → Google Sheets
• Word → Google Docs
• PowerPoint → Google Slides
• Microsoft Teams → Google Classroom
• Microsoft Sharepoint → Google Sites
• Skype for Business → Google Hangouts
• OneNote → Google Keep

Big Advantages of Google=Your Work is Saved Automatically! And no more “versioning” of files.

What is Google Drive?

Google Drive:

• File storage accessible from any device.
• Access to all Google G Suite products.
• Allows for easy collaboration and sharing.
• Underlying architecture of Google Classroom

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Getting into Drive

Google.com

• Menu icon “waffle”
• Drive

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Google Drive Organization

Organized as a file tree

• You will primarily be using:
• New Button
• My Drive
• Shared with me
• Starred
• Trash

Google Drive Organization

List vs Grid

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List View vs. Grid View

Organize With Folders

Create and Name A New Folder

• Click on blue “New” button and choose “Folder”
• A box will appear to name your folder.
• Click “create”

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Sharing With Folders

New Folder

• To share a folder, right-click or click on the folder and then the

• Decide what permissions you want for that folder.

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Sharing Folders with Documents in Them

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Sharing permissions set at the folder level applies to everything in that folder

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• Permissions can be changed within individual files
• Different people can have different permissions

Finding A Shared Folder

Formative

Assessment

Where would you look to find something that is shared with you?

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Find the “AdminGooglePractice11918” that we shared with you.

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Open the folder.

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Find the document called “Questions and Reflection”.

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Leave a question, comment, or reflection in the document.

Create or Open a Google Doc

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Name a Google Doc

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• Create a title for your practice document as the first line.
• Remember that Google Docs saves all of your work so if you close this without naming it, it will save as “Untitled Document”.
• Click in the upper left hand corner where it says “Untitled document” and will automatically change to the first line that you have typed.
• You can rename it to whatever you would like though.

Link Sharing Documents with Others

• Top Right of Document - Click ‘Share’
• The default is “Everyone in FRHSD can view” but this can be changed in many ways.
• Click the arrow and then “more” for more options.

Specific Sharing Documents with Others

• Top Right of Document - Click ‘Share’
• Enter email addresses of who you are sharing with
• Set permissions
• Can Edit
• Can Comment
• Can View

Create a Google Doc Inside the Folder

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Create a Google Doc Inside the Folder - Sharing

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Create a Google Doc Inside the Folder - Commenting

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Uploading a Doc, Slide, Sheet

Downloading a Doc, Slide, Sheet

What is Google Classroom?

• Web service for schools that makes it easier for students, educators, or parents to connect inside or outside of school
• Classroom is an option for administrators if you would like to work with you departments
• Allows educators to integrate G-Suite tools seamlessly (Docs, Sheets, Slides etc.) in their work with students

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Creating or Joining a Classroom

• Navigate to the Google “waffle” and select Classroom
• To create click on + and create class
• 2 ways to join a classroom
• If invited via email, click Accept
• Click + , Click Join class and enter class code

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Google Classroom Tabs

(Teacher View)

4 Different Tabs

• Stream
• Classwork
• Stream
• Grades*

Google Classroom Tabs

(Student View)

4 Different Tabs

• Stream
• Classwork
• People
• Grades

Classroom Stream

• Class code
• Add an announcement
• Reuse an announcement
• Upcoming Assignments

Classroom Classwork

• Create button
• Google Calendar
• Google Drive Folder

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Classroom Classwork

Selecting the + Create button will bring up a menu to create

• Assignments - asking for a submission
• Quiz Assignment - creates a Google Form Quiz
• Question - multiple choice or short answer question
• Material - documents to view with no due date
• Reuse Post - repost a previously created post
• Topic - created headers to organize your Classwork page

Classroom People

• Add teachers or students
• Actions dropdown- email, remove or mute students
• Invite guardians - provides daily or weekly updates via email

Note: Once a guardian is invited in Classroom, the guardian will receive updates from all Classrooms the student is a member of if turned on.

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Classroom Grades

• Grades tab will pull all “Assignments” from the Classwork tab
• You can return assignments and view submission history of assignments

Questions?

Laurie Floyd

Howell High School

lfloyd@frhsd.com

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Tom Jennings

Freehold Township High School

tjennings@frhsd.com

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Brian Simpson

Freehold Boro High School

bsimpson@frhsd.com

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Stacey Noonan

Manalapan High School

snoonan@frhsd.com

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Mike Matthews

Marlboro High School

mmathews@frhsd.com

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Dave Kretzmer

Colts Neck High School

dkretzmer@frhsd.com

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