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Pathways Design Session #3

May 31, 2023

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Welcome to the FRNYC Design Session

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Welcome

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Harini Venkatesh

NYCPS Executive Director, Career Connected Learning

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Opening and Overview

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Today’s Presenters & Supporters

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Allison Burke

NYCPS

Michael Deuser

ESG

Kathleen Mathers

ESG

Harini Venkatesh

NYCPS

Heather Justice

ESG

Kaleb Clemons

ESG

Janice Le

ESG

Jade Grieve

NYCPS

Sophia James

NYCPS

Alexander Poher

NYCPS

Adam Breier

NYCPS

Shelley Shin

NYCPS

Carolyn Yao

NYCPS

Maureen Reilly Gaisor

NYCPS

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Key Stakeholders: Work-Based Learning

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Daniel Noppinger

Grant Associates

Bruno Barros

NYCPS

Chandra Smith

Grant Associates

Candace Brazier Thurman

ExpandED Schools

Desmond Jardine

NYCPS

Danielle Mooney

NYCPS

Reina Utsunomiya

NYCPS

Viola Harris

NYCPS

Jessica Marsten

NYCPS

Sonya Hooks,

NYCPS

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Today’s Objectives

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Through today’s design session, schools will be able to…

Build community and make connections with other FRNYC schools
Understand FRNYC expectations and supports for Work-Based Learning (WBL) in 2023-2024
Refine a 2023-2024 Work-Based Learning implementation plan that incorporates these expectations and supports

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Today’s Agenda

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Time	Agenda Topic
1:00 - 1:10 pm	Welcome, Opening, and Overview
1:10 - 2:05 pm	Work-Based Learning Content Session
2:05 - 2:50pm	Breakout Sessions: Group Discussion by Pathway
2:50 - 3:00pm	Whole Group Closing
3:00 - 4:00pm	Breakout Rooms Remain Open (Optional)

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Norms

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Our 4C’s… Be:

Curious (not cynical)
Collaborative (not closed)
Candid (not circumspect)
Caring (not cold)

Trusting

Community

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Work-Based Learning

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FRNYC Core Components

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Early College Credits and Credentials	Career-Connected Instruction	Work-Based Learning	Individualized Advising	Financial Literacy
To accelerate student learning, postsecondary attainment, and progress towards careers of interest.	To help students build career awareness and develop knowledge and skills for high-wage, high-growth occupations	To help students gain workplace experience, build social capital, and apply key knowledge and skills in an authentic context.	To help every student graduate from high school with a postsecondary vision and a concrete plan to achieve postsecondary success.	To empower every student to thrive in postsecondary education, the workplace, and adult life.

All FRNYC schools will build systems featuring all five components

to ensure that students graduate with real skills, a strong plan, and a head start on college and career.

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Pieces of the Pathways Puzzle

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Putting the Pieces Together (Cybersecurity Example)

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	Grade 9	Grade 10	Grade 11	Grade 12
HS Course Sequence	Introduction to�Computer Science	Foundations of Cybersecurity	Digital Forensics	Cybersecurity Practicum
Target Credentials		CompTIA A+ CISCO IT Essentials		CompTIA - Network + CompTIA - Security + CISCO - CCNA
CUNY/ College Now	CUNY Explorers	1st Year Seminar	Aligned College Now Pathway Course	Aligned College Now Pathway Course
Work-Based Learning
Individualized Advising

Career Awareness

Career Exploration

Career Development

Personalized, pathway-aligned advising throughout high school

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Work-Based Learning Continuum

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Career Awareness

Career Exploration

Career Development

Link to grid

Increasing intensity

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FRNYC WBL Expectations, by Grade Level

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WBL activities should align to a student’s FRNYC pathway

Grade 9	Grade 10	Grade 11	Grade 12
Two (2) Career Awareness activities	Two (2) Career Exploration activities*	One (1) paid Workplace Challenge (Career Development)	One (1) paid Internship (Career Development)

* One of these is Career Discovery Week, organized by NYCPS central office.

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WBL Opportunities Grid

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Link to grid

The WBL opportunities grid helps schools understand�what each WBL activity is and how to implement it

Organized by category of WBL continuum

Includes recommended

grade level

Outlines steps to implement each activity

Defines each�activity

Lists ways to support SWDs and MLs and links to resources

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Who’s On The Hook? WBL Roles, by Grade Level

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	Grade 9	Grade 10	Grade 11	Grade 12
	Two (2) Career Awareness activities	Two (2) Career Exploration activities	One (1) Workplace Challenge (Career Development)	One (1) paid Internship (Career Development)
Intermediary	–	Career Discovery Week (with Central Office)	Education: ExpandED� Other Pathways: Grant Associates
Central Office	Training & Tech Assistance Intermediary partners & School Coordination/Communication
Schools	Schools organize both	Schools organize one	School actively collaborates* with intermediary partner to support WBL implementation

Link to grid

* Your WBL intermediary partner will take the lead on most internship logistics, but you will need to stay in regular communication with them and support implementation in several areas, including I-9 Employment Eligibility Verification.

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Responsibilities: Workplace Challenge & Internships

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Recruiting and Applying	Work Placement	Ongoing WBL Engagement
Intermediary Provide marketing material for school to promote to students, families Dedicate staff to work with school to outline onboarding, support recruiting Conduct in-person student info session at school	Intermediary Interview and match students to employer Onboard and manage employer Send acceptance email to student Share final student-employer placement list with school With school, have student and guardian sign CPP application NYCPS Central approve and send email notice on student’s enrollment in CPP once all signs received	Intermediary Lead orientation for student, employer Progress check with employers Send reminder to student and employer to complete evaluation Confirm with employer or school contact on student’s timesheets or WBL completion for payroll
School and Students Identify students for paid WBL Support students to create Career Pathways Portal profile and apply Support students to complete i-9 verification, ensure schedule permits student attendance in WBL	Schools Coordinator sign students' application With intermediary, have student and guardian sign CPP application With intermediary, follow-up with student and guardian to sign CPP experience application	Schools Have student attend orientation Student started WBL experience Sign student’s training plan Follow-up with student, family, intermediary if issue arise

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WBL Data & Information Tools

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	Career Pathway Portal (CPP) CPP Handbook	STARS College and Career Planning Tracker (CCPT) STARS Wiki - College and Career Planning Tracker
What is it for?	Tracking students’ worked hours & payroll for WBL experiences paid by NYCPS	Tracking any WBL activity and hours�performed by students (unpaid and paid)
Who leads data entry?	Student – Student profile, timesheets Intermediary or FRNYC school* – Student completed hours, payroll approval	FRNYC school* logs all student WBL activities in STARS (see guidance in High School Academic Policy Guide)�*Principal’s designee with STARS Access
What data does it collect?	Individual students: WBL application CPP enrollment status I-9 Employment Eligibility Verification Student hours (and supervisor approval) Student payroll WBL experience training plan Supervisor evaluation	Individual students and Student Groups Start and end data of WBL experience Number of hours Type of WBL opportunity Industry Name (Career Cluster/Pathway) Job Function (Job title) Program Provider Workplace Workplace/Organization type (Public, Private, Non-Profit) If paid, who paid Description �Data entry structures are aligned to activities and activity categories in WBL Opportunities Grid

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WBL Data & Information

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For schools that are FRNYC only, use:

CPP to track NYCPS-paid WBL experiences only
STARS College and Career Planning Tracker (CCPT) to track all WBL experiences

For CTE schools that are also FRNYC schools, use:

NYSED-approved CTE program (or pursuing approval): CPP to track all WBL experiences including unpaid and NYCPS-paid experiences for payroll

If NOT pursuing NYSED approval: CPP to track NYCPS-paid WBL Experiences only

STARS College and Career Planning Tracker (CCPT) to track all WBL experiences

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Who Can I Contact at NYCPS for WBL Support?

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Programming

Sonya Hooks, Senior Director for WBL & Industry Engagement SHooks@schools.nyc.gov
Reina Utsunomiya, Interim Senior Director, RUtsunomiya@schools.nyc.gov

Career Pathways Portal & Operations

Desmond Jardine, Director of WBL Operations DJardine@schools.nyc.gov
General Inquiry: WBL_BOX@schools.nyc.gov

School Implementation Management System Team: Your Support Manager

Bronx	Brooklyn & Manhattan	Queens & Staten Island
Jessica Marsten Bronx_WBL@schools.nyc.gov	Danielle Mooney Brooklyn_WBL@schools.nyc.gov Manhattan_WBL@schools.nyc.gov	Viola Harris Queens_WBL@schools.nyc.gov StatenIsland_WBL@schools.nyc.gov

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Meet Your Intermediary Partners!

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Education Pathway Schools: Please select the “Education” Breakout Room to hear from ExpandED Schools.

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Grant Associates

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Who We Are

Grant Associates supports high school students in advancing post-secondary education and career aspirations through valuable work-based learning activities, such as internships and Workplace Challenges. We are bringing our model to Future Ready NYC to support access to high quality/paid industry aligned work-based learning experiences.

We source and develop industry partnerships, match students to quality opportunities, and design thoughtful, sector-specific curriculum.

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Grant Associates

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Meet Our Leadership Team

Chandra Smith

Director

Daniel Noppinger

Deputy Director,

Strategic Operations

Maria Blackburn

Deputy Director,

Partnerships

Laura Radford

Manager,

Learning & Development

Adele Haraughty

Senior Manager,

Programs

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Grant Associates

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FRNYC Internship Programming through Industry Scholars Program

Paid Internships for FRNYC pathways:

Healthcare
Business & Finance
Information & Technology

Scheduled for Fall, Spring, Summer

Age Requirement: 16-18 years

8 weeks, 10 hours per week, $15.00 per hour

Managed by the Grant Associates Program Team

Program Team Functions

Coordinate school visits with Work-Based Learning Coordinator & Teachers
Conduct I-9 Verifications
Recruit, interview, and place students
Provide support and preparation for placements
Manage CPP enrollment
Manage Payroll

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Grant Associates

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Internship Schedule: Summer 2023

6/2

Virtual I-9 Verification Deadline

6/9

Virtual Interview Period Ends

5/30

Application Deadline

6/12 - 6/16

Acceptance Notification

5/1

Primary Outreach

Virtual Interview Period Begins

5/30

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Grant Associates

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Other Work Based Learning Experiences

Workplace Challenge

Scheduled for Fall, Spring, and Summer
Duration: 6 weeks
Target audience: HS juniors
Student Stipend: $575

Pre-Workplace Challenge Workshop: Virtual Career Readiness Labs (Career & Financial Management and Life Skills)

Pilot program - ongoing
Duration: 4 sessions, after school
Target Audience: High School Freshmen and Sophomores
Additional asynchronous component
Student Stipend: $250

Managed by: Grant Associates

Coordinate with WBLC & Teachers

Ensure alignment with program
Preparation and planning for experience

Manage employer partnership
Curriculum writing and implementation
Support students throughout experience
Manage CPP enrollment
Manage payroll

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Grant Associates

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5/1

Outreach Schools

5/30

Student Application Deadline

6/13

Final Student Roster

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7/10

Student experience sign-off day, set final presentation date

7/28

Training Plan sign-off day (WBLC, Students, Teachers)

8/18

All presentation decks and deliverables shared

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ExpandED

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ExpandED Schools supports Education Pathway Schools with implementing Workplace Challenges and Internships.

We find industry partners, provide facilitation materials, ensure interns are trained, and find worksites in schools and afterschool programs.

James Gantt, Field Specialist, provides in person and remote facilitation and with CPP support.

Sarah Bowen, Program Manager, works with schools in the The Bronx & Manhattan.

Johanna Burgos, Program Manager, works with schools in Queens, Brooklyn, & SI.

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ExpandED

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Education Pathway Workplace Challenge + Internship Timeline

*Students should be recruited at least 4 weeks before start date

	Exploratory Events (9th and 10th grade)	Workplace Challenge (11th grade) $575 for 60 hours	Internship (12th grade) $15/hour for up to 80 hours
ExpandED Supports	Provides check ins around exploratory and career awareness activities planned by the school's FRNYC team Serves as an industry resource to provide connections Support for troubleshooting and problem solving	Provide facilitator materials & support (provide facilitator if needed) Host student orientation (program expectations, payment, & CPP) CPP Support: Create experience and assign to students, approve stipends and track payroll periods, and provide CPP support + guidance (virtual office hours	Secure internship sites and serve as liaison between site supervisor, students, and school Prepare students for successful experience: schedule site visit, orientation, and training (if needed) Prepare host sites: provide overview & expectations, CPP guidance, check-in and evaluations CPP Support: Create experience and assign students, support I-9 verification needs, create host site accounts, and approve timesheets
Fall 2022		Challenges begin in mid-October	ExpandED can support with fall CPP onboarding but not fall placements.
Spring 2023		Challenges begin during February	ExpandED secured Internships can begin first day of Spring semester

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2023-2024 WBL Timeline

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		Summer 2023 July-August	Fall 2023 September-December	Winter 2024 January-March	Spring 2024 April-June
Student Activities	Grades 9-10	–	Set up CPP profile School-developed WBL	School-developed WBL Gr 10: Pre-Workplace Challenge workshop	Set up summer CPP profile Gr 10: Career Discovery Week & Pre-Workplace Challenge workshop
Student Activities	Grades 11-12	Workplace Challenge (Gr 11) Internship (Gr 12)		Set up CPP profile Gr 11: Pre-Workplace Challenge workshop*	Workplace Challenge (Gr 11) Internship (Gr 12)
School Staff Activities	All	Summer Institute CPP training	Workplace Challenge training CPP training		Facilitate Workplace Challenge (Gr 11)

Workplace Challenge and Internship denotes expectation that participating students will 1) have active profile in CPP, 2) signed all documents in CPP (completed I-9 verification for internships), and 4) attended orientation before their ISP experience begins. A Pre-Workplace Challenge career readiness workshop will be offered to 10th and 11th grade students in Winter/Spring 2024.

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Q&A

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Allison Burke

NYCPS

Adam Breier

NYCPS

Desmond Jardine

NYCPS

Reina Utsunomiya

NYCPS

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Breakout Sessions

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Plan for the Rest of the Day

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2:05 - 2:50 pm	Breakouts: Cross-School Discussion, by Pathway (with NYCPS pathway lead and coaches)
2:50 - 3:00 pm	Return to Main Room: Closing
3:00 - 4:00pm	Additional Work Time (Optional) (breakout rooms to remain open)

Part 1

Part 2

Part 3

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Cross-School Discussion, by Pathway

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Go to the breakout room for your pathway…

The discussion will start with a “spotlight” on one school in the pathway that has volunteered to share insights, best practices, and obstacles from their WBL planning and implementation to date
Then, other schools will have the opportunity to ask questions of the spotlight school.
Then, all participants will have the opportunity to talk with one another based on prompts related to WBL.

This activity will end @ 2:50; please return to the main room immediately for Closing.

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Breakout Rooms

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	Healthcare	IT	Business & Finance	Education
Coaches	Ali Rogers*	Amy Christie	Gregg Betheil*	Pat Mikos
	Marc Etienne	Dianne Veilleux	Star Jackson	Johanna Burgos
	Jennifer Ostrow	Julianne Scherker		Sarah Bowen*
	Jonathan Baez	Kimberly Hanauer*
		Don Applyrs*
Spotlight School(s)	High School for Health Professions and Human Services	Brooklyn Navy Yard STEAM Center	Food and Finance High School	H.E.R.O. High New Dorp
ESG	Michael Deuser	Kathleen Mathers	Kristi Ransick	Janice Le
NYCPS	Allison Burke	Alexander Poher	Harini Venkatesh	Sophia James
Intermediary	Grant Associates: Daniel Noppinger	Grant Associates: Maria Blackburn	Grant Associates: Laura Radford	ExpandED: Candace Grant-Thurman

* Breakout facilitator

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Digital Parking Lot

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https://bit.ly/frnyc_questions

Submit questions that we don’t get a chance to answer via our digital parking lot here.

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Closing

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Closing

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Allison Burke

Senior Director, FutureReady NYC

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Important Updates!

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All FRNYC Course descriptions & standards are complete!

Summer Institute Dates: July 25-27 & August 1-3

Curriculum & Professional Learning PL :

Software Development & Data Science schools: CSforALL
Cybersecurity: Intro to Computer Programming training via CS4All + vendor TBD
All other pathways: Stay tuned for more information by mid June.

June 8 PD Day: Career Foundations Curriculum

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Additional Work Time Available

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2:05 - 2:50 pm	Breakouts: Cross-School Discussion, by Pathway (with NYCPS pathway lead and coaches)
2:50 - 3:00 pm	Return to Main Room: Closing
3:00 - 4:00pm	Additional Work Time (Optional) (breakout rooms to remain open)

Part 1

Part 2

Part 3

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Thank You!

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Exit Ticket

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Please share your feedback with us by completing this brief survey.

Exit Ticket

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Appendix

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WBL: Intermediary Responsibilities

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Staffing - for 11th & 12th grade paid experiences Designate person to be main contact for school for paid experiences Have person for Career Discovery Week coordination Programming Interview students, match students, run student orientation, run career readiness workshops Identify employer for workplace challenge, internships Conduct employer onboarding, orientation, and student/school matching Conduct progress checks with employer throughout WBL experience Follow-up with employer, school coordinator, and student if issue arise Follow-up with school and student on WBL placements Career Pathway Portal Management Send reminders to students, schools, employers on CPP steps to complete Create training plans Check on student timesheets for approval as needed, troubleshoot if student/employer have payroll issues Process payroll

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WBL: School Responsibilities

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Staffing

Identify at least one WBL Coordinator, 1-2 point people to manage the Career Pathways Portal
Meet with intermediary provider to coordinate on WBL offerings for FRNYC students
Identify staff to support WBL activities implementation (chaperone visits, host guest speakers, organize events)
Identify and have teacher(s) trained to implement Workplace Challenge (11th/12th gr)

Programming

Create sequence of WBL activities for FRNYC pathway leading up to paid WBL experience
Plan for students to participate in WBL at each grade level (staff, schedule, programming)

Plan and implement 9th and 10th grade Career Awareness & Exploration activities

Career Pathways Portal Management

Be able to pull data on students applications, enrollment, assigned work placements, payroll, etc.
Support student onboarding for Career Pathway Portal and payroll processes

Set process for all students to create CPP profile
Share WBL information with families for recruitment, support on student participation
Have students apply on CPP, get working papers, complete i-9 verification
In CPP, sign student’s internship application, training plans

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WBL: Industry Partner Responsibilities

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Staffing

Designated SIM Support Manager by borough
WBL contacts for coordination with FRNYC Directors

Programming + Career Pathway Portal Management

Manage contract and programming with intermediary providers
Lead coordination with intermediary providers on Career Discovery Week and Industry Scholars Program (ISP)
Communicate WBL offerings, activities, and time-sensitive matters to schools
Lead WBL trainings on programming and Career Pathways Portal
Manage and fund student pay related to ISP

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WBL: NYCPS Central Responsibilities

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Staffing

Designated SIM Support Manager by borough
WBL contacts for coordination with FRNYC Directors

Programming + Career Pathway Portal Management

Manage contract and programming with intermediary providers
Lead coordination with intermediary providers on Career Discovery Week and Industry Scholars Program (ISP)
Communicate WBL offerings, activities, and time-sensitive matters to schools
Lead WBL trainings on programming and Career Pathways Portal
Manage and fund student pay related to ISP

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WBL Quality Standards

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Available online via NYCPS

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WBL Opportunities Matrix

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Intensity (planning and experiential hours) increases along the WBL continuum

WBL

Continuum

Link to matrix