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Making Word Work

Teaching & Learning

Information Services

Skills guide

Install�Office 365

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It doesn’t have to be this way!

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  • browser or app
  • features for structured documents used primarily on screen
  • collaboration a key design parameter
  • permanent editing history

Google Docs

Word

  • installed (Windows/Mac)
  • extensive features for structured, complex printed documents
  • not designed to be collaborative
  • limited editing history

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footer

header

top margin

bottom margin

left margin

right margin

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odd page footer

odd page header

even page footer

even page header

Even page

‘verso’

Odd page

‘recto’

outside margin

top margin

inside margin

inside margin

outside margin

bottom margin

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line spacing

(left) alignment

left indent

right indent

space before/after

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Character attributes

(normal)

Bold

Italic

Underline and strikethrough

ALL CAPS

Small caps

Sub and super script

Expanded

Condensed

Colour

Arial

Times New Roman

Trebuchet

Palatino linotype

Calibri

Verdana

Comic Sans

Font size

8

10

12

16

20

28

36

42

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Microsoft Word guide and exercises

Get the guide

This booklet is a great starting point when putting together a complex document like a dissertation.

View>Show document outline

OR�Hold CTRL+F to find a keyword (CMD+F for Mac users).

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Page margins and footers - demo

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A. Setting up your document

Don’t do section B yet

Exercises

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Styles in action

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Why use Styles?

  • Make your document fully accessible for assistive technologies

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  • Modify styles to easily change text formatting for whole document

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  • Easy navigation through document

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  • Save time by using style-dependent automated features: Multi-level numbering, table of contents, list of tables etc.

Navigation

Table of Contents

List of Tables/Figures

Captions

Sequential numbering

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Using styles - demo

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B. Formatting a document,

up to exercise 7

Don’t do exercise 8 yet

Writing an essay? �Check with your department:

    • Text size, spacing

Exercises

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Multilevel lists

Multilevel lists

Page breaks and section breaks

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Using multilevel lists and section breaks - demo

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B. Formatting a document,

exercises 8-11 (end of section B)

Exercises

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Finishing your document - demo

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C. Reviewing your document

Exercises

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Anonymise a document

File > Info > Check for Issues > Inspect Document > Inspect > (Remove all)

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This removes your personal details from the document.

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Troubleshooting common problems

Numbering not updating:

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Make sure a Multi-Level list is selected, then change each heading back to normal and re-apply the heading. Then update to match selection.

Section Breaks:

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Use section breaks instead of Page breaks if you want add different numbering/footnotes to each section of your document.

Use Paragraph Marks to find hidden page/section breaks.

Use Shift+Right Arrow to select them to delete.

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Further help

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