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Publishing Support

Allegra Swift, Scholarly Communication Librarian

Karen Heskett, Medical and Public Health Librarian

Feb. 12, 2024 | Health Sciences

Navigating an increasingly complex and expensive publishing ecosystem

allegra: short description of coverage - scholarly communications/publishing is changing rapidly, my job is to keep track of this changes and help you navigate the most beneficial publishing scenario, for you as authors and for your readers.

allegra: I’m on several UC-wide and UCSD-specific working groups, including the UCSD open access policies team, of which Karen is a member.

karen: short description of coverage

allegra: I get several questions from different researchers, every day, when they are signing their author agreement and find they are being asked to pay thousands of dollars to publish.

we’re here today because after finding herself in the same predicament with a recent publication, Dr. Burns asked for a session on publishing charges and avenues for funding.

At the different UC libraries, scholarly communications librarian at each campus are working together to come up with strategies to keep our researchers informed of not only the changes in publishing but where to connect with services and funding

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A few other things to know about publishing support

UC-wide and UCSD publisher Open Access “read and publish” agreements

additional publishing options and support
choosing a publication venue

Satisfying funder requirements

Pubmed deposit
OSTP

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Contacts & more info:

Allegra Swift - scholcomm@ucsd.edu

Karen Heskett - kheskett@ucsd.edu

https://ucsd.libguides.com/ScholComm

UC-wide and UCSD publisher Open Access “read and publish” agreements.

What they, how they work, and how to navigate them
Options beyond covered publications, deposit to eScholarship, including RDCP - connection to OSTP
choosing - connection between agreements and

And in OA publishing news, a heads up for the OSTP public access guidance on government agency (NIH included) funding requirements for publications, research data, and PIDs (like ORCiD).

Support and information through Library

not going to be able to do a hands-on today but you can contact us with questions

last slide will have a QR code and link to the handout where we’ve collected links to all the things we mention in this presentation as well as some extra related content we’re unable to cover but that have relevance to your publishing efforts.

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UC Libraries’ Funding Support for Open Access Publishing

OA Publishing Agreements and Discounts

https://osc.universityofcalifornia.edu/for-authors/publishing-discounts/

$1,000 (or more) to help you publish open access

Benefits:

Wider distribution of your work
Cited more often
Impact policy or practice outside academia
Compliance with grant rules

The University of California cares about open access publishing because making our research freely available supports our mission as a public university.

One way the university is doing this is by providing money to help researchers pay for open access publishing.

About half of UC-authored articles are eligible for open access publishing under these agreements.

To be clear, we are not steering where authors publish: authors are free to publish where they want. Based on where they choose (and, of course, where their article is accepted), they now have option to publish open access with funding support from the UC libraries about 50% of the time. Our goal is to make that option available 100% of the time.

Already, the program has made a huge impact. 10,000+ UC-authored articles have been made freely available through these agreements since 2019.

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UC Libraries’ Funding Support for Open Access Publishing

The UC Libraries strive to negotiate with publishers for agreements that generally provide:

$1,000 (paid automatically, based on affiliation)
authors who have research funding are asked to pay remainder of the APC
full APC coverage if the author doesn’t have funding to pay the remaining APC

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UC Libraries’ Funding Support for Open Access Publishing

The UC Libraries can’t always get all that they want so read the fine print!

UC corresponding author
not all journals or article types
not all of the APC
time-bound
subject to change

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UCSD publisher Open Access agreements

smaller publisher agreements
UCSD corresponding author
not all journals or article types
discounts and some full coverage
time-bound
subject to change

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https://ucsd.libguides.com/scholcom/discounts

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What if a journal is not covered in an agreement … but policy requires OA/public access

is it a hybrid journal (subscription access or pay OA) ?
deposit the AAM (Author’s Accepted Manuscript) into eScholarship

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https://escholarship.org/uc/ucsd

this could be the UC open access policies or a funder like the NIH

An option if a journal is hybrid OA: you can choose subscription only and not pay a fee but still provide OA to your work in the form of posting the AAM to eScholarship per the UC OA Policies.

1. If you can’t or don’t want to pay the fee, you can still benefit from open access to your article by depositing the accepted authors manuscript (AAM) to eScholarship, the UC’s open access institutional repository and publishing platform.

3. The AAM is the version of the authors’ manuscript after peer review and edits, the version accepted by the journal for publication but before the publisher’s formatting and branding is applied (the version on the website)

4. The UC OA Policies protect your (UC employees) rights and ensure that the public has access to the research of UC employees

For future publishing, It is important to note that there are many differences in the details of the UC-wide and UCSD specific publishing agreements so it is important to access the direct links to the FAQs. https://osc.universityofcalifornia.edu/for-authors/publishing-discounts/

UC San Diego

50,010 Publications, 49 Units, 2 Journals

UC San Diego

50,010 Publications, 49 Units, 2 Journals

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Evaluating a publication before submitting your manuscript …

Directory of OA Journals
UC or UCSD publishing discounts
NIH list of journals submitting on the author’s behalf to Pubmed

Think, Check, Submit
JANE, Journal Author Name Estimator

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https://ucsd.libguides.com/publishing/choosing-journals

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NIH public access requirements

The Library can help with:

NIH Public Access Policy
Depositing to NIHMS & Obtaining PMCIDs,
Creating data management plans,
and complying with the UC Open Access Policy.

Contact me with your NIH Public Access Policy questions or to schedule a consultation: kheskett@ucsd.edu

Guide: https://ucsd.libguides.com/nih

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https://library.ucsd.edu/news-events/what-the-white-house-open-access-publishing-guidance-means-for-uc-san-diego-researchers/

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Contacts & more info:

Allegra Swift - scholcomm@ucsd.edu

Karen Heskett - kheskett@ucsd.edu

https://ucsd.libguides.com/ScholComm

handout link http://tinyurl.com/yn5zauyz

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Contents

Template Layouts

Campus Sub-brand Logos

Fonts

Google Slides vs PowerPoint vs Keynote

Slide Examples

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Template Layouts

There are 18 individual slide layouts in this template design. To access these layouts, click the arrow on the New Slide (+) button in the toolbar and choose a layout from the dropdown.
To change the layout on a selected slide, select the Layout button from the toolbar.

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Campus Sub-brand Logos

This template was built for general use using the UC San Diego logo. For units wanting to use their unit-specific sub-brand logo, follow the steps and tips below.

PNG files work best, as they have a transparent background.
To update the logo on one of the cover designs, select the logo image and click Replace Image from the toolbar (or right click and choose Replace Image). To adjust the crop to fit the logo, click the Reset Image button (or right click the image and choose Reset Image).
Content slides, like this one, can be tight on space, making it harder to fit unit sub-brand logos legibly. We recommend keeping the main UC San Diego logo on these slides. If you need to update the page header logo, click on View/Theme Builder and select the theme slide. Follow the steps above for replacing the image.

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Fonts

This Template uses Teko and Source Sans 3 (previously called Sources Sans Pro). Both are approved brand fonts available for free. Teko can be downloaded via Fontshare. Source Sans 3 can be downloaded via Google Fonts.
Font files have also been included in the Zip file for this template for convenience.
Be sure to install the needed fonts before using this template.
When pasting in content from other sources, use Paste without formatting to prevent unintended style and font changes.

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Google Slides vs PowerPoint vs Keynote

File conversion between Keynote, PowerPoint or Google Slides can result in distortion of formatting and graphics. For this reason, we recommend creating your presentation in the platform that will be used for presenting.
If you need to distribute a PowerPoint file through Google Drive, zip/compress the file before it is uploaded so that the recipients must download the file to their computer and use PowerPoint to open it. If a PowerPoint file is opened in Google Drive, it will automatically be converted to Google Slides.
When routing to stakeholders for review, consider saving the file as a PDF to prevent edits that could introduce formatting issues.

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Check out the following pages for more examples of slide layouts in this template!

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https://ucsd.libguides.com/scholcom/UC-OApolicies

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