Virtual Orientation on the Administration of the National Career Assessment Examination (NCAE)

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

1. The Department of Education (DepEd), through the Bureau of Education Assessment (BEA), with the assistance of schools division offices (SDOs) and secondary schools personnel, will administer the National Career Assessment Examination (NCAE) in School Year 2024-2025 within a five-day testing window, two weeks after the opening of classes pursuant to DepEd Order (DO) No. 55, s. 2016, titled Policy Guidelines on the National Assessment of Student Learning for the K to 12 Basic Education Program.

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

2. The NCAE shall be administered in two consecutive days within the testing window through a paper-based modality. It will be administered to all Grade 10 learners who are currently enrolled in public schools and private schools with a government permit or recognition.

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• The testing dates, within the testing window, shall be determined by the SDOs in coordination with the regional office (RO).

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

4. The NCAE is designed to provide guidance to individual learners for their future educational and career choices and to provide a basis for profiling learners’ aptitude in the four Senior High School (SHS) Tracks: Academic, Technical- Vocational-Livelihood, Sports, and Arts and Design. The results of the NCAE are utilized to support the national framework on career guidance and for entry assessment to the specific SHS tracks/strands in all public and private schools.

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

5. The NCAE assessment covers the following domains: General Scholastic Aptitude (GSA), Academic Track, and Occupational Interest Inventory (OII). The GSA covers Reading Comprehension, Mathematical Ability, Verbal Ability, Scientific Ability, and Logical Reasoning Ability. The Aptitude for SHS Tracks contains: (a) Academic, which

Humanities and Social Sciences (HUMSS); Technology, Engineering,

Accountancy, Business,

and Mathematics and Management

includes Science, (STEM); and (ABM); (b)

Sports; and

Technical-Vocational-Livelihood (TVL); (c)

an

inventory/checklist

(d) Arts and Design. The OII is

of occupational interests which

provides an assessment on inclinations/preferences for comprehensive career guidance.

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

6. Test accommodations shall be given to learners with disabilities (LWDs) who will be participating in the assessment activity following the provision stated in Section 9 of DO 55, s. 2016.

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• BEA will manage the national implementation of the NCAE with the assistance of the Ros and SDOs. BEA will conduct a virtual orientation for Regional Testing Coordinators, Division Testing Coordinators, and SDO Private School Supervisors on the test administration guidelines and details for the Program Support Funds. The Schedule and meeting details will be sent through a separate advisory.

GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

8. An authorized forwarder will deliver and retrieve the test materials to and from the SDOs.

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• Health and safety protocols must be followed in all activities to be done in relation to the national test administration.

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• For more information, please contact the Bureau of Education Assessment-Education Assessment Division, Department of Education (DepEd) through email at bea.ead@deped.gov.ph or at the telephone number (02) 8631-2589.

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• Immediate dissemination of this Memorandum is desired.

NCAE Testing Window:

August 12-16, 2024

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

BEA Representative

He/She shall monitor and supervise the test administration in select divisions..

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

test

administration in the region. He/She shall provide Schools Division Offices (SDOs) with the list of private schools operating with permit that are to be included in the test administration. He/She shall prepare a test monitoring team in the whole region.

Regional Testing Coordinator (RTC)

He/She shall oversee the

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Division Testing Coordinator (DTC)

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He/She shall supervise the test administration in public schools.

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Private School Supervisor

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He/She shall supervise the test administration in private schools.

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Pre-Test activities:

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• Keeps the confidentiality of the TMs
• Requires every RE to count the sealed TMs in the Distribution Room
• Facilitates the signing of BEA Form 3 (Test Materials Accounting Form) to the REs

He/She shall oversee the conduct of the test in the school. The School Head (SH) shall serve as the CE.

Chief Examiner (CE)

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Test Proper activities:

• Accomplishes BEA Forms 4 (Chief Examiner's Report Form), 5 (Test Booklet Quantity and Completeness Verification Sheet), and 6 (Answer Sheet Quantity and Completeness Verification Sheet)
• Monitors the activities of testing personnels

He/She shall oversee the conduct of the test in the school. The School Head (SH) shall serve as the CE.

Chief Examiner (CE)

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Post Test activities:

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• Collects and accounts all ETREs assisted by the STC/RE
• Arranges and bundles the TMs accordingly
• Places inside the CETRE the required TMs
• Submits to DTC Forms 5 (Test Booklet Quantity and Completeness Verification

Sheet) and 6 (Answer Sheet Quantity and Completeness Verification Sheet) separately

He/She shall oversee the conduct of the test in the school. The School Head (SH) shall serve as the CE.

Chief Examiner (CE)

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

He/She shall monitor and supervise the assigned testing rooms. He/She shall conduct ocular inspection the day before the test administration to be familiarized with the school layout.

An SE shall be assigned for testing centers with more than ten (10) rooms.

Supervising Examiner

(SE)

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

School Testing Coordinator

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He/She shall assist the CE in the overall test administration.

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Criteria in Selecting Room Examiner (RE)

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The test administrators must meet the following requirements:

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1. at least a Teacher I to Master Teacher from the SDO,
2. must be external from the school. Should there be any special cases where the school/REs are far from the city (island, farflung areas), RE must not be the teachers of the participating learners.

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

in the Distribution

Pre-Test activities:

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• Receives the TMs Room

• Counts the received TMs
• Signs the BEA Form 3 (Test Materials Accounting Form)

He/She shall administer the test in accordance with the standardized test administration guidelines in the Examiner’s Handbook (EH).

Room Examiner (RE)

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Test Proper activities:

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• Observes the readiness of the Testing Room
• Accomplishes the Form 2 (Seat Plan) to the examinees
• Administers the test using the EH
• Maintains appropriate testing discipline inside the testing room
• Ensures strict adherence to Section 13 of DO 55, s. 2016
• Accomplishes Form 1 and Form 7
• Checks the contents of the ETRE

Room Examiner (RE)

He/She shall administer the test in accordance with the standardized test administration guidelines in the Examiner’s Handbook (EH).

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Post Test activities:

• Collects and accounts all TMs from the examinees
• Arranges and bundles the TMs accordingly
• Places inside the ETRE the required TMs
• Submits the ETRE to CE

Room Examiner (RE)

He/She shall administer the test in accordance with the standardized test administration guidelines in the Examiner’s Handbook (EH).

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Assistant Examiner (AE)

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He/She shall accomplish the Oath of Confidentiality. He/She shall provide any test-related assistance to the RE, if there are reported Learners with Disabilities (LWDs) in the testing room. He/She is not required if there are no reported LWDs in the testing room.

TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Support Staff

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He/She shall provide any test-related assistance to the SH, such as preparation of the testing rooms.

NCAE EXAMINER’S HANDBOOK

NCAE EXAMINER’S HANDBOOK

BOARDWORK

PRE-TEST

NCAE EXAMINER’S HANDBOOK

BOARDWORK

PRE-TEST

NCAE EXAMINER’S HANDBOOK

BOARDWORK

PRE-TEST

the following on the board in

Aside from the Boardwork, write

this

format:

• School ID
• Region Code
• Division Code
• Name and Address of School
• Type of School
• Type of Community

NCAE EXAMINER’S HANDBOOK

Room setup: six rows

and five columns of armchairs

PRE-TEST

ENTRANCE AND SEATING ARRANGEMENT

All examinees in one (1)

school

shall be arranged alphabetically by last name, regardless of sex. Other appropriate seating arrangement may be implemented for some communities with

cultural

groupings

considerations in the and physical

arrangement

of individuals in

relation to sex.

NCAE EXAMINER’S HANDBOOK

ENTRANCE AND SEATING ARRANGEMENT

PRE-TEST

The RE shall:

• facilitate the entrance of the examinees.
• verify the identity of the examinees. Examinees will line up outside the

room. (Refer to Form 1)

• provide instructions regarding digital devices and personal belongings
• inform the examinees about the things to bring during the examination.
• lead pencils (No. 2)
• eraser
• sharpener
• clean sheet of paper

NCAE EXAMINER’S HANDBOOK

ENTRANCE AND SEATING ARRANGEMENT

PRE-TEST

• Seats of late comers and absentees should be left vacant.
• Latecomers should still be admitted

to the rooms assigned to them and they should finish the test at the same time as scheduled for each learning area.

NCAE EXAMINER’S HANDBOOK

ORIENTATION OF THE EXAMINEES

PRE-TEST

There is a SCRIPT.

• Introduction of the RE

• Giving of instructions and reminders
• Use of restrooms
• Damage on the TMs
• Entertaining questions
• DOs and DON'Ts
• Time limit
• Exit from the room

NCAE EXAMINER’S HANDBOOK

DISTRIBUTION OF TEST BOOKLETS (TBs) AND ANSWER SHEETS (ASs)

PRE-TEST

• There are two (2) TBs. Each

examinees shall use one (1) TB per day. Swapping scheme of TBs in

the testing room shall be

implemented.

• For Day 1, the first 15 examinees shall use TB 1, while the remaining 15 examinees shall use TB 2.
• For Day 2, the Room Examiner (RE) shall swap the TBs. The first 15

examinees shall use TB 2, while TB 1 shall be used by the remaining 15 examinee.

NCAE EXAMINER’S HANDBOOK

DISTRIBUTION OF TEST BOOKLETS (TBs) AND ANSWER SHEETS (ASs)

PRE-TEST

• Follow the seat

plan and

distribution scheme

NCAE EXAMINER’S HANDBOOK

PRE-TEST

• Allow the examinees to scan their TMs.
• Allow the examinees to pray.
• The RE will facilitate the

2:

accomplishment of BEA Form

Seat Plan.

NCAE EXAMINER’S HANDBOOK

FILLING OUT OF INFORMATION IN THE

PRE-TEST

ROAM AROUND THE ROOM

Number

• Name (LN, FN, MI)
• Learner Reference (LRN)

• Birth Date
• Region and Division Code
• School ID
• Indigenous Peoples Group
• Age
• Sex

AS

• Type of School
• Type of Community
• GASTPE Grantee
• Night High School enrollee
• Open High School enrollee
• Learner with Disability (LWD)
• Class Size
• Special interest program enrollee
• Final Grades in Grade 9 (Math, English, Science, TLE, MAPEH)

NCAE EXAMINER’S HANDBOOK

TEST PROPER

• Read the General Directions.
• Instruct the examinees to answer the Examinee’s Descriptive Questionnaire

(EDQ) only on Day 1.

• Record on the Boardwork the time started and the time ended.

NCAE EXAMINER’S HANDBOOK

POST-TEST

• Examiner’s Transmittal Report Envelope (ETRE)

• Submission of TMs from the REs to the CE
• Accounting of TMs by the SE and CE
• Chief Examiner’s Transmittal Report Envelope (CETRE)

• Submission of TMs to the Test Monitor for Final Accounting
• Packing of TMs

PREPARATION AND SUBMISSION OF ETRE, CETRE, AND TMs

ROOM EXAMINER'S TRANSMITTAL REPORT ENVELOPE (ETRE)

• Used Answer Sheets with serial numbers arranged consecutively and placed in the original plastic bag
• List of Examinees posted outside of the testing room
• BEA Form 1: List of Actual Examinees
• BEA Form 2: Seat Plan
• BEA Form 7: Room Examiner’s Report Form
• Boardwork with actual time record

CHIEF EXAMINER'S TRANSMITTAL REPORT ENVELOPE (CETRE)

• Unused Scannable Answer Sheets
• BEA Form 3: Test Materials Accounting Form
• BEA Form 4: Chief Examiner’s Report Form
• School Header

ACCOUNTING OF TMs BY THE CE

The CE shall account the TMs in accordance with the following:

1. Collect and account all ETREs assisted by the Supervising Examiner (if any).
2. Arrange and bundle the TMs accordingly in terms of the following:
• The ETREs should tally with the number of testing rooms.
• A report on the number of ETREs should accompany the bundle.
3. Return to their original plastic bags all used and unused TBs with serial numbers arranged consecutively. These should be resealed by stapling the open end of the plastic bag.
4. Place inside the CETRE the unused Answer Sheets, BEA Form 3, BEA Form 4, and School Header.
5. Place BEA Form 5 (Test Booklet Quantity and Completeness Verification Sheet) in Box 1 of the Test Booklets.
6. Place BEA Form 6 (Answer Sheet Quantity and Completeness Verification Sheet) in Box 1 of the Answer Sheets.

BEA FORMS

BREACH OF SECURITY IN NATIONAL EXAMINATIONS AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)

The security and integrity of test materials shall be upheld in the whole process of test administration. This Order rescinds DECS Order No. 85,

s. 1999, “Breach of Security in National Examinations and

Corresponding Sanctions” and DepEd Order No. 47, s. 2015, “Inclusion of Acts as Violations to National Examinations. ”The following acts are deemed as violation/infractions of security pertaining to national examinations in addition to:

1. Reading of test booklets other than by the examinee
2. Supplying answers to examinees
3. Cheating
4. Plagiarizing
5. Loss of test booklets

BREACH OF SECURITY IN NATIONAL EXAMINATIONS AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)

6. Photocopying of test booklets
7. Capturing test items through electronic gadgets
8. Distribution and posting of photos of the test booklet in any form of media
9. Opening the test materials prior to testing schedule
10. Late submission of test booklets and/or answer sheets
11. Tampering of examinees’ answer sheets
12. Infringement of copyright
13. Allowing impostors and substitute examinees
14. Misrepresentation with regard to age, residence, and status
15. Failure to closely monitor test procedures resulting in test irregularities

BREACH OF SECURITY IN NATIONAL EXAMINATIONS AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)

Any or all of the following sanctions will be imposed on any or all of the aforementioned violations committed by those involved:

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1. Examinees

The degree of violation and corresponding sanction shall be determined by the Chief Examiner.

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• First and second offenses: reprimand
• Third offense: Cancellation of test papers/invalidation of test results

BREACH OF SECURITY IN NATIONAL EXAMINATIONS AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)

Any or all of the following sanctions will be imposed on any or all of the aforementioned violations committed by those involved:

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2. Testing Personnel

The degree of violation and corresponding sanction shall be determined by the Schools Division Superintendent.

• Suspension of salaries and incentives/benefits of those

concerned for one to three months

• Work suspension
• In the case of infringement of copyright, legal remedies will be considered

EXAMINEE'S INFORMATION FOR THE NCAE AND PRELIMINARY ACTIVITIES

EXAMINEE’S INFORMATION IN THE ANSWER SHEET FOR THE NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

• Name (LN, FN, MI)
• Learner Reference Number (LRN)
• Birth Date
• Region and Division Code
• School ID
• Indigenous Peoples Group
• Age
• Sex

• Type of School
• Type of Community
• GASTPE Grantee
• Night High School enrollee
• Open High School enrollee
• Learner with Disability (LWD)
• Class Size
• Special interest program enrollee
• Final Grades in Grade 9 (Math, English, Science, TLE, MAPEH)

PRELIMINARY ACTIVITIES OF THE EXAMINEES FOR NCAE

On the examination day, the examinee is required to bring the following in the testing room:

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1. copy of the Grade 9 Final Grades in Mathematics,

English, Science, TLE, and MAPEH

2. two pencils (No. 2), an eraser, and a sharpener
3. snacks and water

PRELIMINARY ACTIVITIES OF THE EXAMINEES FOR NCAE

Additional reminders:

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1. Learners should be advised to put their cellphones and other electronic devices inside their bags and place their personal belongings in front of the classroom.
2. Cellphones, calculators, smart watches, and other forms of electronic devices shall not be allowed during the test.

THANK YOU FOR LISTENING!