Dodgeball Alberta

ANNUAL GENERAL MEETING 2024

June 23, 2025

Agenda

Introductions

AGM Procedures/Overview

Opening Remarks

Director Reports

Financial Report

Motions

Elections and Voting

Closing Remarks

1

2

3

4

6

7

8

9

Introductions

Erica Spitzmacher�President

Betty Mak�Vice President

Natalie Wall �Director of Finance

Kim Fehr�Director of Player &�Sport Development

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Rachel Wong �Director of Records

Shree Harrington� Director of Communications

Priscilla Buteau�Director of Events

Paul Laking & Adam Bader�Directors at Large

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AGM Officials

• Recognition of Benjamin Johnson as Parliamentarian
• Ensure proper process is followed
• Assist the Chair in remaining within the agenda�
• Appointment of Annmarie Hreczuch as Teller
• Tally and disclose the voting results of elections
• Destroy the electronic ballots

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Opening Remarks

Director Reports

Director Reports

01 - President

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Accomplishments:

• DA Granted Alberta society status
• Carried out the 2023 AGM and board elections
• Onboarded a practicum student from the U of A
• Prepared a Strategic Plan for board review
• Represented Alberta at the PSO meetings with Dodgeball Canada
• Signed DA up with Not-for-Profit access to Google Workspace and Canva
• Website Management
• DA representative on the LOC for the inaugural DC Club Championships
• Completed two online courses on board governance
• Organized and carried out Provincials with board collaboration
• Created and began collaborating with the Canadians (Nationals) subcommittee

01 - President

Director Reports

Plans for the Coming Year

• Managed a practicum student (completed)
• Introduce a Provincial Cloth tournament (June 28th)
• Fundraise for teams participating at Nationals to subsidize team entrance fees
• Develop a fully formed strategic plan for further growth (completed)
• Prepare and implement policies and procedures around board positions (roles and responsibilities, onboarding, etc.)
• Research and develop granting opportunities for dodgeball programming
• Continue building relationships with schools, community partners, sport organizations, to be able to tap into further growth for dodgeball

Provincials 2024

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Director Reports

• The 2024 Alberta Provincial Dodgeball Championships took place at the Sylvan Lake Multi Campus on March 16 - 17, 2024.
• We saw 5 Women’s teams and 8 Men’s teams, from Edmonton and Calgary.
• The livestream team came from Dodgeball.LIVE.
• With a return to larger team allocations, Alberta sent 4 Men’s teams and 3 Women’s teams to Nationals.

Men’s Gold - Future�Women’s Gold - Riot

03 - Vice President

Director Reports

Accomplishments:

• Large Financial Decisions - oversight, input, and approvals (DA inventory, provincials, streaming and production, cloth combine, etc.)
• External Communications - jersey suppliers, Dodgeball.LIVE, photographers, other PSO’s
• Playerbase Communications - events/tournaments, AGM, Dodgeball Canada news, provincials information
• DA Representative at meetings, tournaments, and events, particularly for fill in of President

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Plans for the Coming Year

• Provide oversight and decision making for National Championship Sub-Committee (alongside S&PD)
• Execute a successful startup and buildout of the new ‘Director at Large - Volunteers’ board role
• Execute a successful startup and buildout of the new ‘Director at Large - Youth & League Liaison’ board role
• Seek and create opportunities for future dodgeball events in Alberta (alongside the Director of Events)
• Create standardized Board onboarding procedure/checklist

04 - Director of Sport & Player Development

Director Reports

Accomplishments:

• Supported Practicum student management
• Set up the framework for the new Dodgeball Canada National Championship Program, including a sub-committee
• Hosted a Townhall & released a survey to gain player community feedback

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Plans for the Coming Year

• Dodgeball Canada National Championship Program in Waterloo, October 4 & 5
• Referee Training Clinic in Fall - date TBD

05 - Director of Communications

Director Reports

Highlights:

• Facebook is how we get info out to our community, primarily through events and posts.
• Instagram is how we build awareness + engage, through stories and shared content.
• We’ve seen significant growth in Instagram engagement (*is last 90 days alone)

FB | IG

4.7K� 6.6K

Reach

FB | IG

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1.1K� 1.5K*

Content Interactions

FB | IG

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445� 34

Link Clicks

FB | IG

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605� 851

Total Followers

05 - Director of Communications

Director Reports

Accomplishments:

• Growth in engagement and following across social media channels
• Paid Canva account to allow for brand consistency, creativity + efficient information flow

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Plans for the Coming Year

• Brand: update web + social media with new brand colours + logo, execute following standards
• Social Media: more video content, social media liaisons in each community, active encouragement + engagement with team accounts
• Calendar: more collaboration with other directors/areas to better plan

05 - Director of Finance

Director Reports

Accomplishments:

• Organized player registration and assisted with planning the 2024 Alberta Provincial Dodgeball Championships
• Maintained financial records, tracked expenses, and processed reimbursements for approved board and volunteer expenses

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Plans for the Coming Year

• Collaborate with the President to identify and apply for grant opportunities

06 - Director of Society Records

Director Reports

Accomplishments:

• Created a standardized structure to catalogue and organize all Dodgeball Alberta files within the Google Drive repository
• Compiled pertinent Dodgeball Alberta Society information into a central document for ease of access
• Document annual process of maintaining Dodgeball Alberta’s society status
• Document all Board meeting minutes and action items

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Plans for the Coming Year

• Roll out quarterly newsletter
• Contribute to the Strategic Plan development
• Prepare and implement policies and procedures around board positions (roles and responsibilities, onboarding, etc.)
• Additional Document and Repository control and standardization
• Coordinate refreshed Dodgeball Alberta branding

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06 - Director of Events

Director Reports

Accomplishments:

• Secured venue (Sylvan Lake Multi-Plex) for first ever 2 day provincial tournament, with access to 5 courts and lower rental fees
• Coordinated MVP and best moments awards for players
• Secured venue for After Party & Awards

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Plans for the Coming Year

• Assist with planning major DA events, and manage bookings
• Support growth of sport

06 - Director at Large - Adam Bader

Director Reports

Accomplishments:

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Plans for the Coming Year

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06 - Director at Large - Paul Laking

Director Reports

Accomplishments:

• Assisted with facilitation of provincial championships (equipment/inventory/court setup logistics)
• League liaison for Dodgeball Edmonton; share insights at board meetings

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Plans for the Coming Year

• Event logistics for Kids Up Front charity partnership

Financial Report

Balance Sheet

Income Statement

Trial Balance

Motions

Motions

There are two motions to be brought forward for the membership to vote on.

01 | Amendment to the bylaws

02 | Maintain board position for an� additional year

Motion #1

Motions

The bylaws are to be amended to remove the director roles and responsibilities and add them into a DA policy�

• Move 7.1 to after 5.1
• Move 7.11 to after 5.11
• Remove 7.2 - 7.9 (added to the policy)
• Remove 7.10 (If Directors at Large are expected to vote on matters, they should need to be present at meetings)
• Rename Part 5 to Board Positions
• Rename Part 7 to Dodgeball Alberta Sanctioned Teams

Bylaws with amendments

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Motion #2

Motions

The bylaws state that the DA board positions will be 2 year terms. As we look to have an even split of board positions coming up for election on alternating years, DA is looking to allow the Director at Large - Events board position to be held until June 2026.

Election of Directors

Process

Election

• The Board position will be announced
• Chair to call for any further nominations
• Candidates will be introduced in alphabetical order by last name
• Candidates will be given 3 minutes to speak; those not in attendance will have their application justification read out by the Chair
• Acclamations will be shared first
• Votes will be submitted via secure Google Form where they will be received and tabulated by the Teller
• Chair will announce the candidate with the most votes; if majority is not achieved, a second vote will be taken
• Once settled, this will be repeated in a separate ballot for the remaining positions

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Vice President

Election

Kristopher Banner

1

2

3

4

Director of Finance

Election

Rachel Wong

1

2

3

4

Director of Communications

Election

Taryn Nickel

Jessica Shmigelsky

1

2

3

4

Director at Large - Youth & League Liaison

Election

Chris Berry

1

2

3

4

Director at Large - Volunteers

Election

TJ Fung

1

2

3

4

Closing Remarks