MGA Geographic Unit Election Process Training

3 June 2024

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Agenda

• Updated MGA Geographic Unit Election Process
• Nominations Tool
• Resources
• Frequently Asked Questions
• Q&A

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Updated MGA Geographic Unit Election Process

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Introduction

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• Effective 17 February 2024 all Sections, Chapters, Affinity Groups and Student Branches are to hold their elections in compliance with the updated simplified process for Geographic Unit Elections
• All Sections are to utilize the Nominations Tool to run their elections
• An orderly and regular turnover of officers should be a routine feature of IEEE volunteerism to ensure a healthy flow of new ideas and invigoration of geographic units.
• All elections must be conducted with the utmost integrity. The responsibility of maintaining fair and transparent election practices falls upon the candidates, the organizational units conducting the elections, officers, staff, volunteers, and all committees involved in managing and overseeing the election process.

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Key Changes

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Elements of a Successful and Compliant Election

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Review the Process

• Review Election Policies and Procedures
• MGA Operations Manual
• Region Bylaws
• Local Operating Procedures and Section Bylaws

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Timeline Planning

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Sample Timeline

A sample timeline is included below for reference. Please note, certain steps have required time frames such as the call for nominations and voting, while the petition process has a recommended timeframe. The remainder of the steps provide an average amount of time that it may take a Geographic Unit to complete for planning purposes only. Resulting in minimum time for an election to be completed from 6 months down to 4 months.

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Appoint Elections Committee

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Conflict of Interest

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Eligibility Date

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Call for Nominations

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Prepare First Slate of Candidates

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Petition Process

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Final Slate of Candidates

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Running the Election

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Questions?

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vTools Nominations Tool

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vTools Nominations

• Created for IEEE volunteers to help them select eligible candidates to be on the ballot for an upcoming election.
• Currently only supports Sections Nomination and Petition processes
• Other OUs will be added in the future.
• The tool easily walks users through each of the steps in the Nomination process.

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https://nominations.vtools.ieee.org/

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Nominations – Process Overview

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Nominations – Process Overview/Workflow

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Questions?

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Resources

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Resources

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• Dedicated elections webpage: https://mga.ieee.org/volunteer-hub/geographic-unit-operations/geographic-unit-elections

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Resources

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• vTools Nominations tool
• https://nominations.vtools.ieee.org/home
• vTools Knowledgebase tutorials
• https://kb.ieee.org/vtools/blog/kbtopic/nominations/
• MGA Operations Manual
• https://mga.ieee.org/images/files/Current_MGA_Operations_Manual_2024.pdf
• Templates
• https://mga.ieee.org/volunteer-hub/geographic-unit-operations/geographic-unit-elections
• Available on the website for geographic units not yet using the nominations tool

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Resources

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• Alias geounitelection@ieee.org
• Feedback form on the bottom of the dedicated Elections Website: https://mga.ieee.org/volunteer-hub/geographic-unit-operations/geographic-unit-elections

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Questions?

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Frequently Asked Questions

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Frequently Asked Questions

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• Geographic Unit Elections - IEEE Member and Geographic Activities

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Questions?

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ieee.org

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The professional home for the engineering and technology community worldwide