Hawthorne School District

Vicki Anderson

Google for Education Certified Trainer

bit.ly/hawthorneVA

Any work by Vicki Anderson is licensed under CC BY-SA 4.0

Rocket graphics: Slidesgo and Freepik

Vicki Anderson

Instructional Technology Coach | Scottsdale, AZ

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Vicki@EdTechRefresh.com

@MsVickiAnderson

bit.ly/ReconAZ

Begin by making your copy of this skills CHECKLIST and update as we go!

Chrome Browser

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• Setting up Multiple Profiles
• Bookmarks & Bookmark Folders
• Pin Tabs
• Extensions and Themes

G Suite & Chrome Login

“Apps Launcher” (waffle button or Rubik’s cube) - lets you access all of the Google Apps services.

• Sign into your Chrome profile to sync across devices
• Be sure to turn on sync

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Tip for Managing Multiple Accounts: If you have another Google account, use the “Manage People” feature so you can keep accounts separate but still switch easily between them.

Setting Up Multiple Profiles & Sync

What

With profiles, you can keep all your Chrome info separate, like bookmarks, history, passwords, and other settings.

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Why

Profiles are ideal for:

Sharing a computer with multiple people.

Keeping your different accounts, like work and personal, separate.

Next Steps

Add a Person and begin the process of setting up additional Chrome profiles for your accounts.

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Bookmarking Tasks

1. Locate the Bookmark Bar or Bookmark Manager
2. Take 5 minutes and create, delete, rename, or move bookmarks around
3. Organize bookmarks into folders

Tip & Tricks

Toggle Bookmark Bar� Command + shift + B � Or Control + Shift + B

Open Bookmark Manager � Option + Command + B� Control + Shift + O

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Tab Management

Rearrange Tabs

Pin Tabs

Group Tabs

Close all Tabs to the Right

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Tip & Tricks�Extensions like OneTab can take the place of certain Bookmarks functions, as a OneTab list can also be shared.

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Chrome Web Store

Explore Extensions

Extensions are small software programs that customize the browsing experience. They enable users to tailor Chrome functionality and behavior to individual needs or preferences. They are built on web technologies such as HTML, JavaScript, and CSS.

A list of some of our favorite extensions

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Chrome Web Store

Explore Themes

Themes adjust the appearance of your Chrome Profiles. Some will adjust the color of the tabs and frames and other just add a fancy image to a new tab background.

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Tips on Working from One Screen

Jump between tabs:

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Or try the Dualless extension for Chrome to split your screen for you!

Split your screen:

Add a new tab

Taming Your Inbox

Gmail

Archive Mail vs Inbox

Snooze

Mute

Create Labels and Filters

Save to Tasks

Save as Calendar event

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Options in Gmail

Archive - Clean up Inbox

This removes email from your Inbox, but can be easily accessed under All Mail or by Searching

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FYI�Will pop back into Inbox if it’s replied too.

Snooze - Save for Later

This moves email from your Inbox to a Snoozed label, it will return to the top of your Inbox at the time you set when you Snooze.

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FYI �Can be “unsnoozed”

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Mute - Ignore

This will turn off any future notifications on an email thread. While you can search for it, it will not pop up in your Inbox for any reason.

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FYI

use with caution

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Creating Labels

Create a label from your Inbox

• With the email open or selected, click Labels
• Apply a label or Create New
• Nested Labels can also be created

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Create a label from Settings

• In Settings, navigate to the Labels tab
• Under Label, click Create new Label

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Applying Labels

Apply Label & Customize Colors

• Use the checkboxes to select emails
• Click Labels
• Apply Label

Add Color

• In the Labels menu on the left, click ⠇next to a label
• Choose a preset color, or create a custom color combination

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Creating Filters

• In the search box at the top, click the Down arrow.
• Enter your search criteria.
• At the bottom of the search window, click Create filter.
• Select the Send template box and choose a template.
• Click Create filter.

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Creating and Sending Email

1. Open Gmail
2. Click Compose
3. Option to adjust window size
4. Add recipients and a subject
5. Compose your message
6. Add attachments, link to Drive, insert images or add embedded links
7. Send!

Tip & Tricks

Clicking the X will “Save and Close,” the Trash Can will delete. Find unfinished emails on the left side under Drafts.

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Template Emails

• In Gmail, click Compose.
• In the Compose window, create your template email.
• Click More ⠇ Templates > Save draft as template > Save as new template.
• The email Subject will become the name of the Template, adjust and click Save.

To send, Compose a new email, Click More ⠇ Templates > Select your template. Adjust template as needed, add recipients and send!

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Create a Task or Event from Inbox

• With an email open, click to add the email to Tasks.
• Set a due date to remind you to come back to the email later
• With an email open, click ⠇(next to Labels)
• Create Event will open Calendar and create an event with the body of the email in the event details
• Anyone in To: or CC: will automatically be added as guests to the event.

Tip & Tricks

Creating an event from an email is a great way to block off time for larger tasks.

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Calendar

• Create new Events
• Add attendees
• Add conferencing (Google Meet)
• Add event details
• Attach files
• Add location
• Add notifications
• Accessing Events
• Using the Google Workspace “Side Panel”

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Making the Most of Your Google Drive

Drive

1. Settings
2. Priority
3. My Drive
4. Shared Drive (formerly Team Drives)

Drive

• Priority
1. Turn homepage banner on/off
• Workspaces
• Organize files for easy access

Think About It

Workspaces is another way to organize and access documents quickly. How is it different than Folders?

Folders

• Creating Folders
• Rename
• Color
• Nesting Folders
• Sharing Folders
• Moving files into Folders

Sharing Google Drive Files

Google Drive: URL Share Settings

• Advanced sharing settings let you edit access for specific users or URL
• Click here to get a shareable link without sharing to specific people
• Choose sharing settings
• Can people with link view or edit?
• Who can view it (people in district or outside)
• Gives you the option of sharing outside of the district domain

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Updated 4/30/2020

Google Docs

1. Explore the Template Gallery at doc.google.com or click here.
2. Find a template you like and make customizations to suit your role.

Docs Template Gallery

Practice Docs Tasks

• Creating Tables
• Adjusting Page size and orientation
• Images, Drawings
• Find and Replace
• AddOns

Click HERE to complete the required attendance and evaluation form.

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Thank you!

Please return Chromebooks to their respective carts and plug them in to recharge for the afternoon session

Vicki Anderson

Instructional Technology Coach | Scottsdale, AZ

​

Vicki@EdTechRefresh.com

@MsVickiAnderson

bit.ly/VickiA