Oct. 15, 2021 This meeting is being recorded

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cccdeco.org

AGENDA FOR FRIDAY, OCT. 15, 2021

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12:00 – 12:10 - Welcome & DECO Updates

12:10 – 12:25 - CCCCO Update – CO Specialist Erin Larson

12:25 – 12:55 - CVC Update and deeper dive into the Course Finder/Exchange – Executive Director Jory Hadsell

1:00 - Conclusion

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Next meeting date: Friday, Nov. 19, 2021

This meeting is being recorded

cccdeco.org

MEETING ARCHIVES

• This meeting is being recorded.
• The recording and slides will be archived at CCCDECO.org
• Ongoing conversations in the Vision Resource Center under CCC DE Coordinators Org.

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cccdeco.org

Add This Series to Your Calendar

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• Download the DECO monthly meeting calendar series by opening the link shared in chat, and adding the file your browser will download to your Calendar.

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cccdeco.org

JOINING THE DE-ALL LISTSERV

• Requests to be added to the DE-ALL list must be submitted to your local college CISO and should follow established local procedures.�
• The DE-ALL distribution list is an alias listserv populated by each college.
• The CCC Chancellor’s Office has designated one alias identifier for every college.
• The college Chief Information System Officer may point their alias identifier to any e-mail address(es) within the college’s domain. The number of people added to the list from each college is a local decision.
• Note: This info is available on cccdeco.org

cccdeco.org

CCC DECO is on the Vision Resource Center

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Sign in to Vision Resource Center through your local portal or at visionresourcecenter.cccco.edu

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Select the All Communities List under the Communities menu, and find the DE Coordinators community, which features many discussion areas and resource repositories

cccdeco.org

CCC DECO NEWS & ANNOUNCEMENTS

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Executive Board:

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Kandace Knudson, President

Joanna Miller, Vice President

Cynthia Dewar, Treasurer

Rhiannon Lares, Web Designer

Katie Datko, Secretary

Jim Julius, PIO

Contact email: deco@cccdeco.org

Website: cccdeco.org

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Happy Birthday Weekend to Kandace & Joanna!

Surviving the Pandemic Series

Video Message from Kandace

cccdeco.org

California Community Colleges

Chancellor’s Office Update

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Erin Larson,

Specialist

Next up:

Chancellor’s Office Update

Distance Education Coordinators Meeting

October 15, 2021

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Today’s Topics:

• Distance Education Title 5 Changes
• Undocumented Student Action Week

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Distance Education Title 5 Change – Recent Add

Section 55204. Instructor Contact

In addition to the requirements of section 55002 and any locally established requirements applicable to all courses, district governing boards shall ensure that:

(a) Any portion of a course conducted through distance education includes regular and substantive interaction between the instructor(s) and students, (and among students as described in the course outline of record), either synchronously or asynchronously, through group or individual meetings, orientation and review sessions, supplemental seminar or study sessions, field trips, library workshops, telephone contact, voice mail, e-mail, or other activities.

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Distance Education Title 5 Change – Recent Add

Section 55206. Separate Course Approval

(a) If any portion of the instruction in a new or existing course is to be provided through distance education, the course outline of record or an addendum to the official course outline of record shall address how course outcomes will be achieved in a distance education mode and how the portion of instruction delivered via distance education meets the requirement for regular and substantive interaction between instructors and students (and among students where applicable) as specified in section 55204.

(b) how the course design and all course materials must be accessible to every student, including students with disabilities. The distance education course outline of record or addendum shall be approved according to the district's adopted curriculum approval procedures.

Distance Education Title 5 Change: Next Steps

• Oct 21 - Consultation Council for review and comment
• Oct 22 (on/after) - Public Comment
• Nov 15-16 - Board of Governors for Action/Approval
• +60 days or more for review and formal code change by the Dept. of Finance and Sec. of State

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Undocumented Student Action Week

• “Change in Action” empowers us to engage in state, federal and local action to support undocumented students in their goal of earning a college education

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elarson@cccco.edu

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Thank you!

www.cccco.edu

Jory Hadsell, Ed.D.

Executive Director, CVC

California Virtual Campus Update

Next up:

Deep Dive on CVC Exchange

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CCC DECO / October 2021

CVC Exchange 101

What is the CVC Exchange?

The CVC Exchange is an innovative, student-centered tool that allows students currently enrolled in any�Home College to instantly enroll in online courses offered at Teaching Colleges without filling out a separate application. 

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Home College & Teaching College

Home College: A college that has completed a set of technical steps which allow students to cross-enroll in courses offered by Teaching Colleges. 

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Teaching College: A college that has implemented technical and business processes which allow students attending Home Colleges to cross-enroll into classes.

Why?

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Reducing student time to completion by providing equitable state-wide access to quality online courses.

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• Prior to CVC Exchange:
• At least 10% of students state-wide swirl (take classes from more than one college) on their own.
• Difficult path for student to do manually on their own.
• Students could not combine financial aid across colleges
• Excess units
• Additional cost or debt
• No data to help colleges better serve their students' needs / identify trends for enrollment and program management.

More Than Enrollment...

• Courses are included on the student's Home College Canvas dashboard for easy access.
• Transcripts are sent to the Home College upon completion of the course(s).
• Financial Aid units can be combined across Home and Teaching Colleges.

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Course Availability

• What courses are included in the CVC Exchange?
• All courses coded as online (synchronous and asynchronous) from:
• 48 colleges with live inventory via API connection to their SIS
• Additional subset of colleges providing periodic CSV file updates

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• Previous versions:
• Only POCR-certified courses were included in the limited inventory
• Students had to be enrolled at a HC that was also a TC in order to use cross-enrollment.

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Student Enrollment Journey

CVC Exchange Demo

What are we learning �from the data?

Student Feedback:�Why did you use the Exchange?

“I was in a situation where I had to drop a class I needed for my ADT. I was referred to the Exchange and was able to find an equivalent course. That meant I didn’t have to stay in school for a whole additional semester!”

“I wanted to take an ethnic studies course but the option at my local community college didn’t articulate – I needed one that did.”

“I couldn’t find the class I needed at my local college.”

“I needed to pick up a physical science class I couldn’t get at my college.”

Student Feedback:�What was the benefit of the Exchange?

“There were no labs available on my campus. I could see other options available and enroll in a lab class online.”

“I needed to pick up a physical science class I couldn’t get at my college.”

“Ability to take a community college course even though it wasn’t available at my local college.”

“I could see every college in the state!!!”

“It was easy to look at different institutions and courses offered and their transferability. I didn’t have to go through a bunch of college websites.”

“The class I found on the Exchange actually satisfied two degree requirements so I saved time AND money.”

Cross-Enrollment: Summary Data

As of October 14, 2021

• 14 active Teaching Colleges
• 59 active Home Colleges
• 675 cross-enrollments 

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Emerging Patterns

• 20% of students find and enroll in courses at their �Home College.

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• 81% of students cross-enroll in one course per term.

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• Of those enrolling in two courses:
• 41% take two courses at the same Teaching College
• 34% take courses from two different Teaching Colleges
• 15% find two courses at their Home College
• 10% combine one Home and one Teaching College course

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Cross-Enrollments by Term

Cross-Enrollment Numbers by Discipline

Top Ten Cross-Enrollment Subjects

Resources for You and Your College!

cvc.edu/exchange

has several resources available to learn more.

We are here to support you!

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College Success Team

(No question too big or too small!)

support@cvc.edu

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Final Discussion / �Q & A From the Field

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THANKS TO ALL FOR ATTENDING!

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Wishing you all good health for you and your campus communities!

�Next meeting: Friday, Nov. 19, 2021

Focus: State Authorization

�Complete our meeting topic survey if you have not, and/or send suggestions for meeting topics and guests to �DECO@CCCDECO.ORG or JMILLER@4CD.EDU or jjulius@miracosta.edu ��

CONCLUSION

cccdeco.org