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Calculating how much your University spends on Open Access��and what to do about it!

Heather Piwowar

@unsub_org

June 11, 2020

#NASIG2020

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@jasonpriem @researchremix

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Goal for today:

How much money is your university paying in open access fees?

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You’re already using Unpaywall if you use:

Web of Science
Scopus
ProQuest Summon
OCLC WorldCat
EBSCO EDS
DS Dimensions
Lens
etc..

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Non-profit,

open source,

open data, �open infrastructure

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https://doi.org/10.1101/795310

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https://i.imgur.com/ie5FW27.png

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https://i.imgur.com/ie5FW27.png

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https://doi.org/10.1101/795310

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What does that look like for �your authors?

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How much is it costing your authors, and where is the money coming from?

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Goal:

How much money is your university paying in open access fees?

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Previous approaches

Just Gold OA https://arxiv.org/pdf/2002.12092.pdf
University accounting data https://insights.uksg.org/article/10.1629/uksg.451/

X

How much it costs them to publish there

... predicted out five years!

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That's ok, we got this.

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of papers

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of papers

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Sources of OA data

1findr
Scopus
Web of Science
Dimensions
Unpaywall

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of papers

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sources of affiliation data

where to get it

Web of Science
Scopus
Dimensions
Lens
Microsoft Academic Graph

standardization (GRID, ROR)

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of papers

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source of APC data

publisher pages�
OpenAPC: https://treemaps.intact-project.org/�
(FlourishOA no longer updated)

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But complicated: not just list price

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Transformative agreements�

ESAC list of transformative agreements:�https://esac-initiative.org/about/transformative-agreements/agreement-registry/

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OA agreements��

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�Author perks

"Aside from the results of individual negotiations, there may be other forms of benefit, for example due to frequency of publication, prepayment deals, society memberships or editor/reviewer activities"�

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�Paid for by a combo of sources

Nearly half of respondents (47% of fully OA authors, 44% of hybrid OA authors) combine two or more sources of funding in order to cover their APC�

��

Monaghan, Jessica; Lucraft, Mithu; Allin, Katie (2020): 'APCs in the Wild': Could Increased Monitoring and Consolidation of Funding Accelerate the Transition to Open Access?. figshare. Journal contribution. https://doi.org/10.6084/m9.figshare.11988123.v4�

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For a number of interviewees, the monitoring of APC payments is noted as being a “bureaucratic headache”, with resourcing within the library the biggest obstacle

Complicated. �But for a given institution, current list price is a good start.

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of papers

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which author pays

corresponding author
last author
richest author
average of all authors
???

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https://arxiv.org/pdf/2002.12092.pdf

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https://arxiv.org/pdf/2002.12092.pdf

The results of the comparison are given in ‘publication units’. �A ‘publication unit’ is defined as a full publication an institution has to pay for

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https://arxiv.org/pdf/2002.12092.pdf

The results of the comparison are given in ‘publication units’. �A ‘publication unit’ is defined as a full publication an institution has to pay for

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https://docs.lib.purdue.edu/iatul/2019/fair/2/

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in general, seems to average out�
remember we are focusing on hybrid -- lots of gold OA publishers like PLOS have good data on corresponding authors and who paid -- ask them.

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of papers

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https://www.liberquarterly.eu/articles/10.18352/lq.10280/

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of OA papers

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https://doi.org/10.1101/795310

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Now to make it real

Practical ways to calculate this:

OpenAPC
Unsub

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@unsub_org

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Source of your institution's APC data:

GRID/ROR, �Microsoft Academic Graph

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Source of OA data:

Unpaywall

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APC approach�

hybrid and gold
fractional authorship

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# authors from your institution

#authors total

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# authors from your institution

#authors total

Summed over all papers in that journal

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Video with some gory nerdy details:

https://vimeo.com/417000352

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Also calculates and uses OA

on subscription side!

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Also calculates and uses OA

on subscription side!

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https://doi.org/10.1101/795310

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one COUNTER file

What does it take to get started?

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$1000/yr

What’s it cost?

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300 libraries

Who else is using it?

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Saving $5M

SUNY Elsevier cancellation

-Inside Higher Ed

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“Unpaywall changed the conversation for us.”

SUNY Elsevier cancellation

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APC calculation steps

Which papers

OA
affiliation

How much money

APC costs
allocation

Forecasting

growth in costs
growth in number of OA papers

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Now ... what to do about it?

Raise your eyebrows (stay with me)
Raise your hand and raise your voice
Raise your expectations

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Raise your eyebrows

learn about your own OA spend

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Raise your voice

talk, listen to what others have done

#CORE2020 submission
Unsub User Discussion Group https://groups.google.com/forum/#!forum/unsub-discuss
Other ideas in question time or chat

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Raise your expectations

negotiate, make deals

negotiate better on hybrid journals (double dipping)
inform a Read and Publish agreement
inform a Publish and Publish (PLOS) agreement
plan around APC funds or awards

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Raise your expectations

negotiate, make deals

Remember: be bold. change is afoot.

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Go for it!

Raise your eyebrows
Raise your hand and raise your voice
Raise your expectations

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Additional reading�

Used same approach proposed here, for Australian and NZ unis: https://docs.lib.purdue.edu/cgi/viewcontent.cgi?article=2258&context=iatul�
APC price changes https://sustainingknowledgecommons.org/2019/11/26/apc-price-changes-2019-2018-by-journal-and-by-publisher/�
OpenAPC technical article https://pub.uni-bielefeld.de/download/2932530/2932531/439-4151-1-PB.pdf�
Who pays�https://doi.org/10.6084/m9.figshare.11988123.v4

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