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COMPUTER BASED TESTING

Planning and Lessons Learned

DATAG July 2023

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Abigail Adams-Snell

Saratoga Springs City School District

Director of Assessment, Accountability and Improvement

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PLANNING

  • Technology
  • Special Education/Pupil Services
  • Food Services
  • Communications
  • Simulation – Preparing Students
  • Training Staff
  • Training Admin

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TECHNOLOGY

  • Devices
  • What devices will be used?
  • Where are they stored?
  • How will the devices be prepared?
  • Who will prepare the devices?
  • If devices will be removed from rooms or needed for updating communicating with the building staff
  • Specific devices for accommodations
  • Technology Readiness

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BUILDING REVIEW

  • Testing Room Review
  • What rooms will be used?
  • Do they have connectivity?
  • Do they have outlets?
  • Number of students?
  • Which accommodations in the room
  • Schedules

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TRAINING STAFF

  • Principals
  • Testing Coordinators
  • Training Proctors
  • Trainings Staff Supervising Accommodations
  • IT Support Staff

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When

Method

Documentation

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FOOD SERVICE

  • If serving breakfast in the classroom work with them to plan ahead

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COMMUNICATIONS TO FAMILIES

  • District Communications
  • Dates, what to expect, what the test includes
  • Building Communications
  • Schedules
  • How late arrivals and absences would be handled

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ROLES

  • Principal
  • Testing Coordinator
  • IT Support Staff
  • Data Coordinators/District Staff
  • Teachers/Proctors
  • Office Staff
  • Special Education Case Managers

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BUILDING PRINCIPAL

  • Maintain security of all testing materials, codes, pins
  • Train staff on testing protocols and procedures yearly
  • Ensure all students are tested
  • Understand and follow the procedures as outlined in the Administrators Manual
  • Ensure all accommodations are preset
  • If any issues with testing requiring, contact to Questar(NWEA) must come from Building Principal
  • Provide Proctor Pin on the testing day to appropriate staff
  • Ensure at the end of the administration window that all students have been accurately coded with a Status
  • Code Concurrent Issues – RICs, DTCs and Principals only can unlock

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New York State ELA and Math School Administrator’s Manual

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BUILDING TESTING COORDINATOR

  • Maintain security of all testing materials, codes, pins
  • Support in training staff
  • Ensure testing procedures are followed
  • Ensure all students are tested
  • Understand the procedures as outlined in the Administrators Manual

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New York State ELA and Math School Administrator’s Manual

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IT SUPPORT

  • Ensure Technology Checklist is completed ahead of time
  • Ensure that devices are updated
  • Ensure devices are in testing mode
  • Ensure keyboards and mouse are available and working
  • Have access to power charges, extra charged devices, mouse, styli.
  • IT Staff will NOT be provided the Proctor pin to restart tests. That is the role of the Proctor.

New York State ELA and Math School Administrator’s Manual

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TEACHERS/ PROCTORS

  • Completed proctor training yearly
  • Follow all guidelines as outlined in Teacher Administration guide
  • Active monitoring of students during testing
  • Ensure that students get the correct login in ticket
  • Ensure all students save and submit at the end of their testing sessions
  • Know the different between the Access Code and the Proctor Pin

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Teacher Manual ELA

Teacher Manual Math

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MAIN OFFICE STAFF

  • Know the schedule for the testing day
  • Have the plan for where to send students if they come to school late
  • Know who to contact if a student needs to be found during testing
  • Provide building principal accurate attendance list of students who missed a testing day
  • Provide Principal information about students with known absents to plan for make-ups

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New York State ELA and Math School Administrator’s Manual

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DATA COORDINATORS/ DISTRICT STAFF

  • Ensure all enrollment and demographic data on eligible students is sent to state on time
  • Support buildings with NYSSIS ID for students that enroll after state deadline
  • Monitor testing status during testing.
  • After testing will review Tested/Not Tested report with Building Principal to ensure all students are reported accurately (Tested, Absent, Not Tested)

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SPECIAL EDUCATION CASE MANAGERS/ ASSISTIVE TECH SPECIALIST

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  • Understand allowable accommodations and the appropriate implementation

https://cbtsupport.nysed.gov/hc/en-us/articles/115002083963-Documentation-How-to-set-student-testing-accommodations-for-CBT

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  • Assistive Tech Supports

https://saratogaschoolsmy.sharepoint.com/personal/a_adamssnell_saratogaschools_org/Documents/CBT/AT%20Testing%20Accommodations%202021-22.docx

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  • Setting Accommodations

https://cbtsupport.nysed.gov/hc/en-us/article_attachments/4415137022093/Setting_Accommodations_QRG-2021-22_SY.pdf

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Make sure all accommodations are checked BEFORE printing login tickets.

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ACCOMMODATIONS�CBT QUICK REFERENCE GUIDE�NYSED ACCOMMODATIONS

  • CSE & 504 Chair training on the accommodations in CBT
  • How will students practice the accommodations prior to testing
  • Assistive Tech – practice and settings
  • Making sure IEP’s and 504 language is clear
  • Training teachers on the accommodations
    • Sample accommodation collection
  • Determine who will be responsible for entering the accommodations and checking for accuracy
  • Review the Student Download report prior to administration to double check accommodations

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SIMULATION

  • First time out mirror your intended plan as close as possible (every year)
  • Schedule
  • Proctors with groups they will have
  • Test out assistive tech

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TEST COMMAND CENTER

Who should be called for what issues?

Phone number shared with all testing sites

Building Level Center vs District Center

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NAME CONTACT NUMBER�

BUILDING PRINCIPAL ________________________ _____________�

BUILDING TESTING COORDINATOR ________________________ _____________�

CBT TESTING IT SUPPORT STAFF ________________________ _____________�

ACCOMMODATIONS MANAGER ________________________ _____________�

COMMAND CENTER LOCATION ________________________ _____________�

DISTRICT TESTING COORDINATOR _______ ________________ ___________�

TESTING MODE STUDENT LOGIN – PASSWORD – ________________ ��

TESTING DAY _____________��ACCESS CODE ________________ PROCTOR PIN __________

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MAKE UPS

  • Who?
  • When?
  • Where?
  • Accommodations
  • Students that moved into district during windown

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ACCOUNTABILITY

This Photo by Unknown Author is licensed under CC BY-SA

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QUESTIONS

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Abigail Adams-Snell

a_adamssnell@saratogaschools.org