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De Pere Youth Hockey Team Manager Training

2025-2026

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Team Manager Guide

  • Thank you for volunteering. Your hard work is appreciated! You will wear many ‘hats’ this season
  • Training may not answer every question – but is a resource.

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**Please review the Team Manager page on the DPYH Website (Under the RESOURCES tab, TEAM MANAGERS)

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Team Managers- Welcome!

  • Mites: Megan Nolt ner megnoltner@gmail.com
  • Squirt A: John Hickey jhickey119@gmail.com
  • Squirt B: Kelly Wehausen kelly.wehausen@gmail.com
  • Squirt C: Sarah Villenauve svillenauve@festfoods.com
  • Peewee A: Amy Lee amis_h@hotmail.com
  • Peewee B: Megan Nolt ner megnoltner@gmail.com
  • Peewee C: Cora Jones mackz2876@gmail.com
  • Bantam A: Amanda Renkas amanda.renkas@gmail.com
  • Bantam B: Nicole Cieslewicz nicolecieslewicz@gmail.com

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Group email to ALL Team Managers: managers@dpyh.org

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Team Managers– �Agenda

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  • Safety Update
  • Training Requirements
  • Resources
  • Manager Duties
    • Communication & Coordination
    • Game Scheduling
    • Game Officials
    • Parent Volunteers
    • Reporting
    • Rosters
    • Tournaments
    • Patches
    • Additional Responsibilities
  • Crossbar Training

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Team Managers– �Safety Updates

    • Role:
      • Resource for families, coaches, etc.
      • Answer questions about proper equipment, injuries, concussions, etc.
      • Best way to contact: safety@dpyh.org�
    • Updates:
      • Coaches each got a First Aid kit to bring with them to games & practices
      • One large First Aid kit in the concession stand
        • Let safety officer (Amy LaBelle) know if you use a lot of the supplies so she can refill it

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Team Managers– �Training Requirements

    • USA Hockey – Register as a volunteer (this is free) and send to Registrar@dpyh.org
      • You will need the member number to complete SafeSport Training and Background Screening�https://membership.usahockey.com/

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    • USA Hockey SafeSport Training

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    • USA Hockey Background Screening
      • Complete Background Check (good for 2 years)�https://www.usahockey.com/backgroundscreen �
    • Register as a volunteer on the De Pere Youth Hockey Website

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Team Managers– �Communication & Coordination

  • You are the information person
  • Communicate in writing if possible
    • Schedules
    • Questions & Concerns
    • Weekly Team Emails (sample on the Team Manager info page)�
  • Set up Team Meeting
    • Introduce Coaches
    • Discuss player expectations
    • Discuss parent volunteers
    • Discuss tournaments
    • Handout/complete any necessary paperwork

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Team Managers– �Practice Schedules�

  • Practice times in Crossbar are the source of truth

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  • Supplemental practice ice available for all teams
    • Ice limited so best options before/after high school season (and times will early/late)
    • Coaches would determine needs for supplemental ice needs (more/less ice time based on team needs)

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Team Managers– �Game Scheduling�

  • Home games have been entered into Crossbar. With multiple teams being scheduled, please double check as human error is likely.
    • Budgeted home games - Squirt 12-14 / PeeWee 14-16 / Bantam 16-18
    • Two association covered tournament. Teams can chose additional tournaments but families responsible for costs
    • Adding games - I will share available ice & prioritize if needed (FYI - appx $450/game for ice & refs)
    • Confirm home & away schedules with opposing teams - some websites better than others (ideally 2 weeks ahead of time - date, time & rink location)

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Team Managers– �Game Scheduling �

  • Try not to cancel double-headers - most associations require reciprocal ice and canceling may result in losing future games

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  • Expect conflicts - games will get cancelled, teams will have blowouts, etc. That is to be expected.

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  • Reiterate good sportsmanship on & off the ice - does impact likelihood of future games

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Team Manager– �Game Officials�

  • Notify League Scheduler (Adam Zunker) when home games are scheduled so he can add to the Game Official scheduling database
  • Check your schedule often to make sure you have requested officials and one has signed up to officiate the game. (officials show on Wednesday of game week).

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Things to remember:

    • You must cancel or change officials at least 10 days prior to a game to avoid paying a fee
    • Requesting officials late means less chance of having them scheduled and higher fees
    • Ref shortage exists - more prevalent at older/faster ages (BA, BB & PWA)
    • No refs - check ref locker room / single ref game / coaches ref (usually not enough time to call someone)

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Team Managers– �Parent Volunteers �

  • Home Game Parent Duties
    • Teams provide clock keeper, scorekeeper, and penalty box personnel at all home games.
    • Create schedule to rotate these responsibilities among all player parents (except coaches) for the season.
    • If parents need Clock and/or Scorekeeping training, “How To” documents are on the Team Manager Info page.
    • Working these jobs does not count towards volunteer hour requirements
    • Sunday DePere ice - ensure games stay on schedule

**It’s a good idea to include these parent assignments in the weekly email as a reminder�

  • Skate Sharpener- each team will have one person that will be the skate sharpener. Let equipment manager know who this is so he/she can be trained. Volunteer hours awarded. reach out to Chris at equipment@dpyh.org

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Team Managers– �Game Reporting�

  • “GameSheet” will be implemented for digital score sheets via ipad app�
  • Post game Win/Loss results weekly to your team page�
  • Do not post individual player stats

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Team Managers– �Game Reporting�

Title

Division

Invitation Code

ID

De Pere Youth 10U 2A

Division 2 - 10UA

dWn25jRZ5F

379299

De Pere Youth 10U 2B

Division 2 - 10UB

ZBbphKavi4

379300

De Pere Youth 10U 2C

Division 2 - 10UC

JaOXEwRX6P

379301

De Pere Youth 12U 2A

Division 2 - 12UA

ArxUsFrR2s

379302

De Pere Youth 12U 2B

Division 2 - 12UB

EzONwQjwcj

379303

De Pere Youth 12U 2C

Division 2 - 12UC

zxvjZzTG9x

379445

De Pere Youth 14U 2A

Division 2 - 14UA

EMLMSCDP53

379304

De Pere Youth 14U 2B

Division 2 - 14UB

ruSXYsPpMZ

379305

Contact Brandon Bergner if you need help setting this up!

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Team Managers-

USA Hockey Requirements

Coaches

  • USA Hockey Registration
  • Safesport
  • Screening
  • Coaching Clinic (CEP)
  • Coaching online age level modules

USA Hockey has specific requirements that must be met to complete rosters. WAHA does not allow changes to rosters after Dec 31.

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Rosters are required/shown at tournaments and for Region 3 playdowns & state tournaments.

If requirements are not met, the player, coach or volunteer will not be rostered, will not be allowed on ice/bench for playdowns or state games, and may not be eligible receive volunteer hours.

Head coach is ultimately responsible to ensure all requirements are met. You will also be included on any missing requirements for visibility.

Team Manager

    • USA Hockey Registration
    • Safesport
    • Screening

Locker Room Monitor

    • USA Hockey Registration
    • Safesport
    • Screening

Players

  • Signed birth record form on file �(Proof of birth certificate & 2 board signatures)

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Team Managers– �Rosters

The Registrar will send the following information that you need to have available for all games:

    • Team roster with player and parent information (NOTE: Team rosters include the medical release form information that should only be shared with the coach, you must remove medical information if you are sharing with other team members/parents.)
    • Link to USA Hockey roster (NOTE: rosters will be updated with info you send by Nov. 15)

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Send Registrar@dpyh.org below information for each player NO LATER THAN OCTOBER 24th:

    • Full list of coaches
    • Player information: jersey number (home & away) & Position played most often - Forward, Defense, Goalie
    • Other follow up items noted in your team specific email

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Team Managers– �Rosters

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After receiving the Jersey number and position, the Registrar will update the USA Hockey roster that you received in the email that contains a link to the team roster.

    • Review roster provided via the link and ensure:
      • Correct players are listed on the roster
      • Correct coaches are listed on the roster
      • All players are “validated” - a player will have V next to their name to indicated the validation is complete, contact registrar if a player is not validated
      • Roster notes at the bottom of the roster have been addressed
    • DO NOT DELETE this link, you will need it to print the team roster for the playdowns state tournament games along with coaches providing proof of ID (driver’s license)

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Team Managers– �Tournaments�

    • Tournaments for your team may have been selected by the coach in coordination with the Ice Scheduler. If additional tournaments desired, the costs are accountability of parents and these typically fill up fast.
      • **To register, contact the Tournament Director for the host club (this information is typically available on host club website. If you need help, contact our club Tournament Director). The web site or Tournament Director will provide specific registration requirements.�
    • Other WAHA sanctioned events can be found at (http://www.waha-hockey.com).

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Team Managers– �Hotels�

  • Check with other team managers for hotel recommendations and to see if teams are staying at the same hotel. �
  • Book hotels as far in advance as possible and make sure to ask for group rates. �
  • Remind families they will have to sign a code of conduct form upon arrival

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Team Managers– �Patches�

  • Keep track of patches earned throughout season. At the end of the season you will submit the list of patches earned to The DPYH Tournament Director. Score sheets must also be turned in for patches to be awarded.�
  • Players can only earn one patch of each type per year (i.e.: player having 3 Hat tricks during the season gets 1 Hat trick patch. The same player, however, can earn other patches)�
  • Possible Patches to earn:
    • Shut Out – awarded to a goalie when the other team’s score is zero at the end of a game.
    • Hat trick – awarded to a player scoring 3 goals during a game
    • Playmaker – awarded to a player earning 3 assists during a game

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Team Managers– �Patches�

On the game sheet app, choose download scoresheet.

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Team Managers– �Patches�

It creates a PDF of the game, upload to files on your phone.

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Team Managers– �Patches�

  1. Name your file – Player, Patch, Date of game
  2. Create a folder for 2025-2026 patches, move to folder.
  3. At the end of the season, these are sent to the tournament coordinator.

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Team Managers– �Additional Responsibilities�

  • Tournament Coordination
    • Hotel Accommodations – make room blocks soon
    • Team Meal(s)�
  • Update Team Stats spreadsheet weekly – share with coaches*�
  • Organize any team functions �
  • Organize End of Year Party and Coaches gifts (if desired)�
  • Teams will be expected to provide a raffle basket for the Bantam B State Tournament

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* GameSheet may result in stats being n/a

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Team Managers– �Crossbar

    • You should all have EDIT access for your team page
      • If you don’t, contact Tiffany Weckwerth (admin@DPYH.org)
    • Set-up
      • Add players and coaches to roster – easiest to do from the team page on the computer
      • Add any team events or tournament games to the schedule – easiest to do from app
    • Crossbar Tools (simplify your role)
      • RSVPs for practices & games – reduce emails to keep track of
      • Chats – instant messaging – no text groups to set up
      • Roster with jersey #’s – eliminate need for roster cards

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Team Managers-�Crossbar

Roster Personnel changes need to be submitted to admin@dpyh.org and registrar@dpyh.org

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Crossbar will be used for:

    • Team communications
    • Scheduling
    • Posting game scores
    • Jersey numbers
    • Player availability

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Team Managers– �Crossbar

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1. Click “Account”

2. Click Teams

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How to access team page dashboard

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Team Manager Guide – �Crossbar

3. Select the team you manage

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Team Managers– �Crossbar

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Team Managers– �Crossbar

Two Ways to Add Games

  1. Games Tab

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  • Schedule Tab

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Team Managers– �Crossbar

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Team Managers– �Crossbar

Posting Scores

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Team Managers– �Crossbar

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Team Managers– �Crossbar

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Communications on Crossbar

    • Team Feed
      • Post Publicly or Team only
      • Team feed posts also email team members
    • Team Chat (App only)

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Team Managers- Resources�

    • Team Manager page on DPYH website
      • Resources > Team Managers�
    • Other Team Managers �
    • Coaches�
    • Association Board Members (full list of DPYH Board Members and contact information on DPYH website).
      • About > DPYH Board�
    • Wisconsin Amateur Hockey Association (WAHA) website http://www.waha-hockey.com
      • We are in Region 3

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Team Managers- Important Emails�

Scheduler: Adam Zunker - scheduler@dpyh.org

Secretary: Sandi Delvaux - secretary@dpyh.org

Website: Tiffany Weckwerth - admin@dpyh.org

Registrar: Dena Sands - registrar@dpyh.org

Fundraising: Greg Binsfeld - fundraising@dpyh.org

Volunteer Coordinator: Sara Baierl - Volunteer@dpyh.org

Safety Officer: Amy LaBelle - safety@dpyh.org

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Conclusion�

  • Your job is very important!

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  • Takes organization, leadership, patience

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  • Don’t hesitate to ask questions and seek answers

  • Support and respect the game and all aspects of hockey

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  • Thank you for your commitment!!