Advanced Orientation 201

We will begin shortly…

Allison Lathrop

PAC Volunteer Board President

boardpresident@swimpac.org

Team Structure

Site Coaches

Assistant Coaches

Pool Parents

Training Grp Coordinators

Event Planners

Athlete Reps

Athlete Mentors

Timers

Gear Coordinator

Onboarding Specialist

Event Support

Officials

Meet Directors

YOU ARE HERE

Coaches are our

only paid staff.

We rely on volunteers to operate.

• Dues pay for coach salaries, operational expenses, and scholarships.
• We are a 501(c)3 organization, NOT run for profit.

Chaperones

Head Coach

Board of Directors

Committees

Division of Labor

Support swimmers with the “dry side” of the sport:

• Register for meets
• Secure gear and transportation
• Meet service hour & fundraising requirements

Focus on swimmer’s well-being (nourishment, physical and emotional comfort)

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Encourage swimmers to talk directly to coaches about swimming goals, questions and concerns

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Support swimmers with the “wet side” of the sport:

• Consult about goals
• Organize and supervise development opportunities

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Focus on swimming skills including technique, strategy, and mindset

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Create a healthy environment that fosters athletic and social-emotional development

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Clear roles & responsibilities help everyone perform at their best.

Parents

Coaches

Time Standards: Overview

• Tools for setting goals and qualifying for certain meets
• Specific to age, gender, event, and pool type (SCY/SCM/LCM)
• Available on team website under Meets & Events submenu
• Set by governing bodies: USA Swimming, Oregon Swimming, and other local swimming committees (LSCs)
• Based on analysis of past meet results
• Change annually

Time Standards: How We Use Them

• Remember that “ABC meets” are for everyone!
• Parents may find a list of qualified swimmers in the Forms & Documents section of the main event page in advance of some meets. Notice “as of” date at top of these reports.
• Meet registration shows qualifying times in black, other times in red.

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Coaches and swimmers set goals and measure progress.

Parents help swimmers register for meets.

• Coaches lead annual goal-setting exercises
• Look first at the Oregon Swimming (OSI) time standards. These ‘A’ times are sometimes called State Times.

TIP: Parents can wait to discuss time standards until after swimmers raise the topic, then focus on listening and asking questions.

IMX/IMR Challenge: Overview

• USA Swimming challenges each athlete to complete a specific set of events within each swim season (SCY or LCM).
• The list of events varies by age, with shorter distances for younger swimmers and longer distances for older swimmers.
• New swimmers can start with the IMR Challenge and move on to the IMX Challenge in the future.
• Once all events are complete, your swimmer earns an IMX/IMR score.

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IMX/IMR Challenge: Participation

WHY

• Earn recognition at the team banquet
• Develop well-rounded swimming skills
• Build foundation for long-term success
• Help PAC gain recognition with USA Swimming

HOW

1. Find IMX & IMR event lists on team website
2. Choose 1 track and consult list when registering for meets
3. Track progress using reports
4. Complete all events within one season in SCY or LCM pool

App: OnDeck

Pros

• Register for swim meets
• Review swimmer attendance, billing details, meet results
• Edit account information (swimmer’s shirt size, emergency contact, phone number, etc)
• Sign up for volunteer jobs

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Cons

• No team website content (contact information, handbooks, schedules)
• Can’t log service hours, submit anonymous feedback, or apply for scholarships

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To Get Started

1. Login to app with the same credentials used for the PAC team website
2. Click the three lines in the top left corner to open menu

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Purpose: Simplify routine tasks for parents and older swimmers

App: MeetMobile

Pros

• Review timelines & psych sheets in advance
• View or purchase heat sheets
• See event results in real time
• Get notifications for favorite swimmers’ events

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Cons

• Subscription costs about $4.99/month or $9.99/year
• Supports most but not all meets
• Connectivity issues delay delivery of results at some meets

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To Get Started

1. Use the box at the top of the screen to search for swimmers by name
2. Click the star on the left of the swimmer’s name to mark as favorite

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Purpose: Follow swim meets in real time

App: USA Swimming

Pros

• Easy access to SafeSport resources for training and reporting
• An actual rule book!
• Registration status details
• Searchable database of times

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Cons

• Slightly different functions for parents and swimmers
• Missing some fun features of the old DeckPass app from USA Swimming

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To Get Started

1. Use the same login used to complete USA Swimming registration or create separate login credentials for swimmers aged 8-17.
2. Note that SafeSport training requires a second login step using the same credentials.

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Purpose: Access key content from USA Swimming

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Training Group Advancement

Bronze

Silver

Gold

Performance 3

Performance 2

Performance 1

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Senior 2/5

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Pathways

Process

• Advancement at Coaches’ discretion
• Usually in the fall with new registration
• Benchmarks for each group on team website
• Many factors considered including technical skills, performance, attendance, developmental readiness, lane space and group cohesion

Pre-Comp

Advanced Website Tutorial

Objectives

• Check service hour and fundraising balance
• Provide feedback
• Find IMX/IMR Reports

www.swimpac.org

Next Steps

Homework Assignment

1. Record service hours for today’s orientation.
2. Check the service hour and fundraising balance on your account.
3. Email me with suggestions or comments on the Orientation program: boardpresident@swimpac.org