Spring 2024 Callout

February 28, 2024 @ 7:00pm

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Agenda for tonight

• Big picture of the 2024 Spring season
• Explain administrative tasks
• Get signed up!

Spring Season – Coach Fiske

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WATER PRACTICE 4:15 - 6:00 PM AT THE BOATHOUSE (SATURDAY 9:00 - 11:00 AM)

• CARPOOL WILL LEAVE HIGH SCHOOL AT 3:30 PM
• PUSHING OFF AT 4:20 PM, RECOVERING BETWEEN 5:45 and 6 PM
• BACK AT THE BUS LOOP NO LATER THAN 6:45 PM
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PRACTICE SCHEDULE - see handout and online

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Vision

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Saline Rowing Team takes as its VISION the desire to produce successful rowers. Successful Rowers are physically fit, mentally tough, competitive, and positively bonded with their teammates and their fellow competitors.

Mission

The mission of Saline Rowing takes upon itself to offer high school training at the highest level of the sport in order to reach peak FITness, to demonstrate GRIT by being adaptable to weather conditions and overcoming the mental challenges of difficult workouts, to exhibit consistent improvement within COMPETITION and to demonstrate strong team BONDS by respecting and including others who are going through similar challenges.

Goals

FIT = Show improvement in endurance annually on 2K and 6K tests.

Show increased strength each winter by increasing Watts per Kilo score.

GRIT = Be adaptable to weather conditions with a positive attitude.

Be mentally strong enough to handle tough workouts. Stay at a consistent power without stopping.

Be mentally prepared to adapt to new challenges.

Goals

COMPETITIVE = Show improvement on the water in 3 minute miles and Around the Island time. Also show a decrease in time at spring regattas of 1500 meters.

BONDED = Show shared appreciation for the work that all rowers do, both on and off the water.

Show a shared sense of responsibility for preparing for practice and preparing for regattas.

Show that everyone is included by not having separate clicks nor individuals singled out.

Bonded with all teammates by feeling supported, encouraged, welcomed and invited.

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Spring Regattas - Coach Fiske

• April 20, Huron Sprints, Kensington Park, Milford, MI
• April 27, Hebda Cup, Wyandotte, MI
• May 4, Laddie Cup, Orchard Lake, MI
• May 11 and 12, Midwest Rowing Championship, Milford, MI
• May 18, State Championship, Milford, MI
• May 24 and 25, National Championship, Pennsauken, NJ for only midwest championship qualifiers

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Code of Conduct - Coach Fiske

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• Curfew:: Before school and competition 10:30 PM, otherwise 1:00 AM
• Alcohol/drug policies
• Must attend 3 periods of school to participate
• If athlete is going to miss a practice they must email the head coach, direct assistant coach managing their practice, and attach their parent to the email. This should be sent as soon as individual is aware a practice will be missed preferably before noon.
• Athletes cannot drive themselves to competition
• Grade checks = 2 Ds or 1 E = ineligible
• Absences = 3 unexcused equals missing a regatta
• Line-ups are set by erg scores, seat racing, technique and attitude

2023-24 Saline Rowing Board Members �and Committees��

BOARD MEMBERS

• President - Scott Orwig
• Vice President - Danielle Litchford
• Treasurer - Dennis Ward
• Secretary - Sarah Mayhew
• Equipment – Eric Thomas
• Member At Large – Natalie Samp
• Fundraising Coordinator - Jessica Corn

COMMITTEES

• Food - Committee of 6
• Fundraising - you?
• Spiritwear - you?

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Volunteering Points System

• Many hands make light work
• This season we are trying out a “points” system to encourage as many hands as possible
• Our first version is based on what other rowing teams use
• You can see the Points Guidelines here:�https://docs.google.com/document/d/12y9qkO7rJP5SSm42mX1lFEj4ogKBtAmJckKWU3VIdZ8/

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Website - salinerowing.org

Email groups

• All the email addresses entered in Big Teams will be added to lists
• If you want additional addresses added, send them to president@salinerowing.org
• Personal and confidential emails should be sent directly to the board members –their emails are on the website

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Getting to the Boathouse

• Our boathouse and dock are located on Ford Lake in Ypsilanti
• The district does not provide busses
• Coaches are not allowed to be involved in transportation
• Please fill out this survey to indicate our abilities and preferences about transportation this season.

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1 - Register with the SHS Athletic Department (BigTeams)

2 - Check your US Rowing Waiver

• The waiver is good for a year
• TEAM CODE: ARYR4

4 - Revtrak

• Crew Revtrak QR Code
• Meals
• Dues (Spring Season)

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5 - GroupMe

• Used for daily communication
• Click here to join:
• https://groupme.com/join_group/67515235/gSbkF2Ih or use the QR code to the left

Food Committee Members

• 6 Members
• Cyle Ericksen <ericksen19cyle@gmail.com>
• Sarah Daniels <sarahmdaniels23@gmail.com>
• Eva Carpenter <eva.carp27@gmail.com>
• Weslie Smith <weslie.smith18@gmail.com>
• Sophie Brown <browns3@salineschools.org>
• Eric Thomas <equipment@salinerowing.org>

Regatta Meals/Volunteers

• Collaborative effort for team Regatta meals
• Volunteer sign ups for Regattas
• Breakfast (3 Volunteers)
• Lunch (4 Volunteers)
• Snacks*
• Beverages*
• Cleanup (2 Volunteers)
• Grill/Cook (1 Volunteer)

*Provided by Food Committee

Regatta Meals/Volunteers

• Breakfast/Lunch example
• Minimum of 3 Volunteers for breakfast and 4 Volunteers for Lunch
• Includes
• Purchasing perishable food
• Prepping per menu
• Set up on site
• Cooking
• Clean up into designated bins
• 1 bin per meal. 1 Volunteer per bin to take home and clean/sanitize dishes for next Regatta.
• Food Committee members will be around to assist.

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Food Communication

1. Google Form Questionnaire
1. Sent out to rowers on March 4th 2024
1. Asking preferences on food at Regattas
2. Menu will be built based on rowers answers and feedback.
2. SignUpGenius
• Sent out to Rowers Families March 18th 2024
• Looking for Volunteers for all jobs for the season
• Would like jobs filled within 2 weeks before we start to request help.

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Donations for Regattas

Historically families have donated items for the season.

• Examples
• Meat: Bacon, burger, etc.
• Water/beverages

If you would like to donate food/supplies please see us after the meeting or you can reach out via email to one of the committee members.

Changes/Ideas/Suggestions

Open to all ideas/suggestions! If you have contacts we want to know!

Things we will be trying new this season include:

1. Generator
1. Toasters
2. Coffee Maker
2. Pizza Oven
3. Catering
• Looking to try catered meal for one Regatta.

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Regatta Food Committee

• Spectator Regatta Food
• $20 per adult, $10 per non-rower child
• Payments must be made by Saturday before 11:59 PM for the following weekend’s event
• Make payments online through RevTrak - All meal links are live
• Menu set after Google Form Questionnaire
• https://saline.revtrak.net/Athletics-4/teams-funded-and-self-funded/self-funded-sports/Rowing/rowing-meals/#/list
• The team tent is a great place to build friendships and find a lot of opportunities to volunteer and support the team

Food Trailer - Scott Orwig

• Holds everything we need to cook and serve food
• Pulled to regattas by parents
• F-150 or equivalent can pull it
• Towing hardware and detailed instructions are included
• Parent can get mileage reimbursement
• We need volunteers!

Treasurer – Dennis Ward

• Food Purchase Reimbursements:
• The Board has already approved a maximum budget to be spent on food purchases.
• Saline Area Schools has the following guidelines for submitting reimbursements:
• Sales Tax is not reimbursed
• All receipts oriented in the same direction in one file
• Only reimbursed items on receipts submitted - do not mix with personal purchases
• Several local stores have W-9’s, when presented, sales tax not charged
• SAS will not create a W-9 for Costco
• Details contained in the SAS Student Activity Guide
• Instructions for submitting food reimbursement: https://salinerowing.org/regatta-food-reimbursement/
• All reimbursements are approved & recorded by the Treasurer

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Treasurer – Dennis Ward

• Spring Season Dues -
• Rower - $830.00 (includes Revtrak fees)
• Up to 3 Payments - $276.67 minimum, due by March 8, April 5, & May 3
• Sibling Rowers - $415.00 (includes Revtrak fees)
• Up to 3 Payments - $138.33 minimum, due by March 8, April 5, & May 3
• Middle School Rowers - $250.00 (includes Revtrak fees)
• 1 Payment in full - Due by March 29
• If you have any questions, email Dennis Ward: treasurer@salinerowing.org
• Pay rowing dues online with RevTrak - https://saline.revtrak.net/Rowing/#/list
• DUES MUST BE PAID IN ORDER FOR A ROWER TO BE ELIGIBLE TO PARTICIPATE AT REGATTAS

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Treasurer – Dennis Ward

• Spring Season Budget projecting ~ $4,500 deficit
• Break even fundraising needs to be ~$8,500
• Current fundraising target / budget is $4,000
• Rowing is a very expensive sport - The team needs ~$10K fundraising per season to insure there are adequate funds for any contingency / emergency and to slowly grow our balance for new or refurbished equipment purchases / replacements
• Current Balance as of 5 February = $28,040.86
• Generous in-kind donations have helped - Boat Trailer Towing, Food Trailer Towing, Food items / Meals
• Monetary Donations & Personal Fundraiser in the Fall were very beneficial
• Board & Coaches are closely scrutinizing expenses / budgeting conservatively

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Treasurer – Dennis Ward

• How Dues and Fundraising impact our Revenue - A simple model

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• Current Dues are $830 / season

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• $10K fundraising / season is needed to provide long term financial security

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• Net Revenue from 25HS Rowers & Specific Fundraising:
• $830 Dues + $10K Fundraising ~ $29,880
• $930 Dues + $8K Fundraising ~ $30,275
• $1080 Dues + $5K Fundraising ~ $30,868
• $1230 Dues + $2K Fundraising ~$31,461
• $1330 Dues + 0 Fundraising ~ $31,856

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Treasurer – Dennis Ward

• Snapshot of last Spring’s Fundraising Survey Results (17 Responses):

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FUNDRAISING - Jessica Corn

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• BUSCH’S MARKET: CASH FOR EDUCATION – SIGN UP NOW

YOU MUST BE A MYWAY MEMBER, ADD A VALID EMAIL ADDRESS AND OPT-IN TO RECEIVE EMAILS IN ORDER TO PARTICIPATE IN THE CASH FOR EDUCATION PROGRAM. FOR MORE INFORMATION ON THIS PROGRAM VISIT BUSCHS.COM/COMMUNITY.

• The Saline Crew Team is part of Busch’s Cash for Education program. If you shop at Busch’s please take a minute to log into your Busch’s MyWay Account at Buschs.com and connect your MyWay account to Saline Crew. There is NO COST to you and every time when you check out they say “Do you have a MyWay number?” Not only are you saving $$, Saline Crew benefits every time you shop. Saline Crew will receive a check quarterly that includes the names of all participants and it would be great to see how many community members and crew families (current and alumni) we can get involved with the program.
• Renew annually each October for the crew team to receive funds.
• Contact me at (734) 276-5966 , Fundraising@salinerowing.org or JessicaCorn@gmail.com

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FUNDRAISING

Fundraising

• The next few slides are examples of last year’s fundraisers as well as this springs fundraising events.
• The fundraising goal for fall 2023 was $10,000 and the team was able to complete their goal. This springs goal is $4,000.
• There will also be opportunities to help work the SAS sport concession stands. The team earns 75% of the concession sales.
• It’s very important for all rowers and family members to participate in fundraising in order to keep the team running.
• Fall and Spring Craft Shows - It’s MANDATORY that ALL rowers attend both shows at the designated times to help load and unload carts. Those who are not able to attend will need to talk to the coaches & coordinators.
• Contact me at (734) 276-5966 , Fundraising@salinerowing.org or JessicaCorn@gmail.com

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2023 Fall Fundraiser

• Mum Sales from Schwartz’s Greenhouse
• 9” pot - $12.50
• 10 “ hanging basket - $16.50
• Orange, Yellow, Purple/pink or Red.
• Rowers collect $ via check (Saline Area Schools), cash & Revtrak or QR code
• Deadline for orders - Wednesday, Sept., 20th
• Delivery Day is Friday, Sept. 29th. Rowers to pick up from The Corn Family home and deliver to their customer.

‘23 Fall Fundraisers

• Mancino’s Saline -
• August 23rd - Wednesday - 4 - 8 p.m.
• October 11th - Wednesday - 4-8 p.m.
• Dine in or Carry out
• UofM Concessions
• Sept. 9th - Currently need 18 volunteers
• All year - Must sign up early for best fundraising spot
• Will need to sign up for 2 more events in the winter and spring. More info. to come soon.
• https://www.signupgenius.com/go/10C094FACAB2AA7FFC25-uofm1

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2024 Honey Baked Ham Fundraiser

2024 Honey Baked Ham Online Fundraiser. Rowers are encouraged to sell HB gift cards online. 20% of the total gift card sales go to the team.

Please share the link on social media. We will send the link via email to the rowers and families.

Fundraiser begins on Friday, March 1st - March 27th.

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2024 Saline Spring Craft Show

MANDATORY participation for all rowers.

A signup genius will be sent out for shifts.

Friday, March 15th - 4pm -7 pm

Saturday, March 16th, 6 am - 7:15 am & 3:45 pm - 5:30 p.m.

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Questions

Stations

Coach Sean�Register for team & mailing lists

Coach Molly�Big Teams

Coach Fiske�US Rowing Waiver

Scott Orwig�Transportation (Carpool) Forms

Parent GroupMe

Rower GroupMe

Food Committee�Food Questions and Volunteers

Gina DeCaro�Uniforms & Clothing

Jessica Corn�Fundraising

All forms at: https://salinerowing.org/sign-up-for-rowing/

Dennis Ward�Money Q & A

Rent-A-Rower

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Organizations that support our club include:

• Saline Summerfest - needs the largest support
• Community business owners from Carrigan Cafe and Mancino’s and Oscar’s
• Superior Stables in Superior Township
• Saline community homeowners who need yard work done

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Email invites sent through sign up genius - parents and siblings can help too

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We need 2-3 more parent volunteers to help monitor the job sites in order to keep this awesome program going

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8 (on paper)

Transportation (Carpooling) - Scott

• Need transportation form for every rower indicating their intentions
• All rowers MUST ride in assigned cars unless they get prior approval from Coach Fiske or Coach Molly
• Absent drivers need to line up other rides for riders ASAP and notify coaches via GroupMe
• Absent riders need to notify drivers and coaches via GroupMe ASAP
• Riders give $75 reimbursement to drivers to cover gas, etc
• On water practice days, parents can pick up rowers from the circle at 6:45pm

3 - Spiritwear / Swag

• Spiritwear shop will open soon.
• Orders are placed through Dexter Print and Embroidery.
• All orders will be picked up and delivered to the team as a group. You don’t need to pay for shipping to home unless that is your preference.
• Don’t forget to get yourself as well as your rower some swag. Show your team spirit!

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