HR & OPERATIONS VIRTUAL ASSISTANT

Franzwayne

Tabuzo

I help construction and trades businesses keep their HR, compliance, finance administration, and operations organised as they grow.

STRATEGIC • CONSISTENT • RESULTS-DRIVEN

ABOUT

Practical, Systems-Focused Support

I'm an HR and Operations Virtual Assistant with 2+ years of experience supporting international teams, including Australian civil construction and trades businesses. I manage the detailed back-office work that keeps employees, records, compliance requirements, and reporting on track.

My approach is practical and systems-focused: I build clear trackers, templates, and processes, follow through on outstanding items, and catch issues before they become delays or operational risks.

AT A GLANCE

BASED IN

Pasay City, Metro Manila, PH (GMT+8)

EXPERIENCE

2+ years HR Operations & Admin

CURRENT FOCUS

Civil construction & trades sector

CORE TOOLS

Xero, BrightHR, Traffio, SharePoint

COMPLIANCE PLATFORMS

CM3, Rapid Global, Avetta, LinkSafe

AVAILABILITY

Part-time, remote

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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WHAT I DO

Core Areas of Support

Compliance & Licence Tracking

Monitoring licences, tickets, and renewals across CM3, Rapid Global, Avetta and LinkSafe before they lapse.

Contract Administration

Drafting and organising employment contracts at volume, aligned to current award rates.

Fleet & Expense Auditing

Cross-referencing GPS and fuel/expense data to support factual, well-documented reporting.

Finance Reporting (Xero)

Monthly P&L and payables reporting, reconciliation, and invoice management.

HR & Onboarding

End-to-end onboarding, induction tracking, and employee records across multiple entities.

Systems & SOPs

Building trackers, templates and SOPs that keep operations organised as teams grow.

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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TOOLS & SYSTEMS

What I Work With Daily

FINANCE & REPORTING

Xero

Microsoft Excel

HR & COMPLIANCE PLATFORMS

BrightHR

Traffio

CM3

Rapid Global

Avetta

LinkSafe

DOCS & COLLABORATION

SharePoint

OneDrive

Microsoft Word

Google Workspace

AUTOMATION & WORKFLOW

Power Automate

Office Scripts

n8n

Currently building working knowledge of n8n for lightweight workflow automation.

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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CASE STUDY 01

Employee Compliance & Licence Tracking System

TOOLS & SYSTEMS

CM3, Rapid Global, Avetta, LinkSafe, Excel

THE SITUATION

A combined construction and traffic management workforce needed a reliable way to track licence and ticket renewals across dozens of field staff — without missed deadlines or compliance gaps.

WHAT I DID

Built a colour-coded compliance tracker covering licence, ticket, and certification status for combined company staff.

Set up automated expiry formulas to flag upcoming renewals before they lapse.

Coordinated directly with staff to collect outstanding documents ahead of deadlines.

Maintained consistent naming and filing conventions for easy audit-readiness.

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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CASE STUDY 02

Contract Administration at Scale

TOOLS & SYSTEMS

Word, SharePoint, BrightHR, Austroads award references

THE SITUATION

Two related companies needed a large batch of employment contracts drafted and reissued to reflect updated award rates — with clear, consistent documentation across both entities.

WHAT I DID

Drafted and issued 67 employment contracts across two companies, reflecting updated EOFY award rates.

Created a Contract Naming Matrix to standardise document naming and filing.

Built company letterheads and templates for consistent, professional presentation.

Structured a multi-section SOP so future contract cycles could run smoothly.

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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CASE STUDY 03

Fleet & Expense Usage Auditing

TOOLS & SYSTEMS

GPS tracking exports, fuel card exports, Excel

THE SITUATION

Management needed a factual, non-accusatory review of a company vehicle’s usage patterns, cross-referencing GPS tracking against fuel card spending to support an informed internal decision.

WHAT I DID

Cross-referenced GPS tracking data against fuel card export records line by line.

Compiled findings into a clear, multi-sheet workbook for management review.

Presented the audit in neutral, fact-based language suitable for a sensitive internal matter.

Delivered a document management could rely on without needing to interpret raw data themselves.

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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CASE STUDY 04

Monthly Finance Reporting & Operational Systems

TOOLS & SYSTEMS

Xero, Power Automate, Office Scripts, Excel

THE SITUATION

Leadership needed clean, recurring visibility into company financials, plus lightweight internal systems to keep onboarding and operations organised as the team grew.

WHAT I DID

Produced monthly finance reports from Xero P&L and aged payables exports.

Built an employee induction and compliance tracker with expiry formulas and colour-coded status.

Automated recurring reporting tasks using Power Automate and Office Scripts.

Kept documentation and trackers audit-ready for ongoing management review.

FRANZWAYNE TABUZO • HR & OPERATIONS VIRTUAL ASSISTANT

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LET'S WORK TOGETHER

Need dependable support keeping your people, paperwork, and day-to-day operations under control?

Available for part-time HR, compliance, finance administration, and operations support.

Background: 2+ years HR operations experience at Viventis Search Asia (recruitment, onboarding, payroll, multi-client account management across logistics, tech, retail, and healthcare clients) plus hands-on operations support for Australian civil construction and trades companies. BS Psychology graduate.

Franzwayne.Tabuzo@gmail.com

linkedin.com/in/franztabuzo

STRATEGIC • CONSISTENT • RESULTS-DRIVEN