1 of 22

IT Review

2 of 22

Content

  • Understand the Landscape
  • Details on the Kit
  • Software Configuration
  • Season End and Begin

NTTC Training – TY2024

2

3 of 22

We create a secure LAN from our host.�Its name is TX3D5 and its IP Address is 192.168.234.1

3

TX3D5

192.168.234.1

192.168.234.100 – �192.168.234.200

192.168.234.50

Back-up

Dedicated to AARP

4 of 22

Webster removed our dedicated wireless and we now use an open public wireless. 2-layer architecture

4

TX3D5

192.168.234.1

192.168.234.100 – �192.168.234.200

192.168.234.50

Public wireless

Outer Router

192.168.300.1

5 of 22

Router and Hotspot

  • Configuration Required
  • Annual firmware update required
  • Never, NEVER EVER do Factory Reset
  • If there’s an issue, unplug

Advertised: 300 Mbps

Reality: 50 – 150 Mbps

Our home fibre 1 Gbps:

(670 down / 470 up Mbps)

Advertised: 700 / 75 Mbps

Reality: 200 / 20 Mbps

6 of 22

Router 192.168.234.1 – requires password

7 of 22

We configure the LAN once and do annual firmware

8 of 22

Challenging to tell what is logged in

9 of 22

Printers, Toners and Drum�Advertised: 3,000 pages/toner. 13,000 pages/ drum

10 of 22

Printer

  • Annual firmware
  • Enter: 192.168.234.50 to access printer
  • TONER: You must set “Replace Toner” to “Continue”. It resets to Stop after toner change. Once it says Low Toner, you can print 10 – 20 more returns.
  • DRUM: You must manually reset the drum counter. Plan to time it to replace the toner at the same time. Once it says Drum End Soon, you can print 40 – 70 more returns. Replace Drum maybe up to 20 returns.

11 of 22

192.168.234.50 at access Printer

12 of 22

No password for Home screen

13 of 22

You can see percent Drum and Toner

14 of 22

ALWAYS set “Replace Toner” to Continue

It will reset to “Stop” on every toner change and random phases of the moon. Check regularly

15 of 22

Auto Power off generally not a problem. But check

16 of 22

Sleep time can be an issue. Set as high as possible and check routinely

17 of 22

18 of 22

Chromebooks. We have 85 in District 5

  • Always power off – not just close lid
  • They’ve been very reliable
  • There is an annual refresh program (we got 2 new)
  • Encourage use of screen wipes (not alcohol wipes)

19 of 22

AARP Accounts

ID = xxxxxxxxxty25@aarpfoundation.org

My Chromebook Settings

  • My log in PW (we set to Txxxxxx!)
  • Bookmarks (TX3D5Volunteers.com)
  • Password Manager (not supposed to)
  • Recovery email and phone
  • Configuration (Screen size, Volume, etc) ???

​

AARP Chromebook Settings

  • Initial log in PW (TxxAxxxxx!)
  • Security Controls
  • Menu items on left
  • Printer is 192.168.234.50
  • Generally, locked down

​

Google Account Tools

  • Gmail
  • Google Drive

20 of 22

Tax Slayer on the Chromebook

  • Logging into TaxSlayer is completely independent of the CB
  • We tag a specific TS Logon ID to each CB for convenience (PASA05, GAL005, etc.)
  • A TS logon can be used from any CB from any TaxAide site
                  • It’s why Eddie, Susan, Ronnie can log in from anywhere
                  • It’s why STAP allows a tax preparer in MI to log into Webster
                  • Because of the AARP Settings, NEVER log into TS on any device but the CB
                  • Eddie and Susan can tell if someone logs in from a somewhere else.
                  • I’m certain the mothership is monitoring non-compliance

​

21 of 22

TS configuration

  • Accounts
  • Family and friends
  • Personal accounts
  • STAP accounts
  • Preparer and QR Initials

22 of 22

Year end and Year begin tasks

  • END
    • Proper shut down of machines
    • Shut down TS accounts (Eddie and Susan)
    • Store the kit
  • Start
    • Update CB Operating System
    • Router firmware
    • Printer firmware
    • Hotspot firmware
    • Update TS accounts (Eddie and Susan)
    • (order software as necessary)