1 of 24

General Body Meeting

March 17, 2024

Sep 17, 2023

Mar 17, 2024

Internal to Wipro

2 of 24

2

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Agenda

  • Approval of previous meeting minutes
  • 2023 Financial & General Updates
  • Approval of Constitutional amendments
  • 2024 Operational Budget
  • 2024 Puja Budget
  • 2024 Budget approval
  • AOB / Q&A

​

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

3 of 24

3

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

​

Mar 27,2022

Mar 25, 2023

Sep 14, 2023

Mar 15,2024

Regular

$85,543

$62,583

$119,261

$22,728

Puja

$90,853

$59,343

$152,873

$292,272**

Capital

$169,954

$23,933

$25,536

$597

CD

$50,665

$50,713

$50,926

$51,564

Total

$397,015

$ 196,572

$ 348,596

$ 367,161

Events planned for 2024:

​

    • Kalpataru (Jan)
    • Shivratri (Mar)
    • Holi ( Mar)
    • Annapurna Puja (13 April)
    • Baishakhi Mela (14 April)
    • Mahayagna (21 April)
    • Natyotsav (25 – 26,May)
    • Bipattarini Puja (Jun)
    • Graduation Puja (Jul)
    • Summer Camp (Jul)
    • Puja Kick Off meeting (August)
    • Janmashtami (September)
    • General election (Nov)
    • Pran Pratishtha (Dec)
    • Kalabhavan day (Dec)

​

**

Includes USD 15,000 seed money

Se 17, 2023

General Update

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

4 of 24

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Zelle integrated Puja registration portal

Key Highlights

 

  • Launched integrated payment portal to support below operation
    • New Membership
    • Renewal/Annual Maintenance
    • Donation
    • new UI     
  • Allow Zelle payment along with Credit Card
  • Send SMS confirmation along with email
  • Intergrated admin dashboard to get overall revenue update and generate multiple reports

​

Updated Puja Portal

4

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

5 of 24

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

5

Facilities work completed

Key Facilities & other work (2023 & 2024 YTD):

  • 2023:
    • TM House Roof replacement
    • TM House Exterior Painting
    • Kitchen Gutter
    • Septic Tank Repair
    • Green Field Parking concrete
    • Kids Play area renovation
    • Snake prevention outlet closures
    • Parking Lot Lighting including Greenfield
    • Kitchen Make-up Air Unit
    • Temple Breaker Panel replacement

Feb 24, 2024

  • 2024:
    • TM Water Heater replacement
    • AC Thermostats on Google Nest
    • Pump Area pipe restoration
    • Kitchen Water Inlet Relocation (post freeze)

Internal to Wipro

6 of 24

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Durgabari Campus Maintenance

Completion date

Cost

Septic Tank repairs

July

$5,000

Replacing Propane Tank and Supplier

September

$2,775

Replacing Priest Quarter Roof (insurance paid USD 7238)

September

$13,794

Gutter

September

$1,500

Drainage/ Makeup air unit/ split AC *

September

$30,000

Green parking concrete

September

$5,650

New puja registration Website with Zelle Integration

July/Aug

$3,000

Kids Play area renovation + New slides installation

Se/Oct

$2500

Lighting around Kitchen

Sep/Oct

$9,000

Total

​

$73,219

6

2023 Projects

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

7 of 24

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

7

Kalabhavan update

Feb 24, 2024

Mar 17, 2024

  • Projected Number of Students - 150+

​

  • Projected Net collections - $20K+

  • 71% Student Registrations completed so far

​

  • New Teacher Contract
    • Contract Term - July 2023 - June 2025
    • Contract signings with teachers are in Progress

​

  • Students have been provided with Notebooks, Pens, Binders

​

  • A Speaker (Bluetooth Enabled) will be added for Dance Classroom

​

  • Kalabhavan Day might be held after Spring Semester rather than End of Year

Internal to Wipro

8 of 24

8

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Constitution update

Sep 17, 2023

Article IV: Membership (Addition of a new section 4.16 and 4.17)

Feb 24, 2024

Mar 17, 2024

EB and CT has approved the constitutional changes

Internal to Wipro

9 of 24

9

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Constitution update

Article V: General Body (Section 5.2.7)

Feb 24, 2024

Internal to Wipro

10 of 24

10

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Constitution update

Article VI: Council of Trustees (Sections 6.2 and 6.3)

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

11 of 24

11

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Constitution update

Article XII: ELECTION

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

12 of 24

12

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Constitution update

Sep 17, 2023

Article XII: ELECTION

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

13 of 24

13

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Constitution update

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

14 of 24

14

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

​

  • Labor costs and operating expenses are higher due to inflation
  • Aging facility and higher maintenance costs
  • Rental demand in 2023 was high, not sure it was an anomaly or going to be the trend
  • Healthy demand for our Kalabhavan teachers’ classes

​

Budget highlights

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

15 of 24

15

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Summary of Operational Budget

Feb 24, 2024

Operational Revenue

Operational Expense

Capital Expenditure

Fund Raising Goal

$285,105

$264,237

245,000**

$100,000

Mar 17, 2024

** Capital projects will be funded by 2023 puja surplus plus fund raising

Internal to Wipro

16 of 24

16

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Budget details

Feb 24, 2024

2023 prelim actuals and 2024 proposed

Mar 17, 2024

Internal to Wipro

17 of 24

17

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Sep 17, 2023

Item Description

Proposed Budget

2nd Priest Quarter

$115,000

Auditorium upgrades & Temple carpets

$ 75,000

Parking Lot Repair

$ 65,000

Main Gate Overhaul

$ 20,000

Total

$275,000

Capital Projects plan

Feb 24, 2024

Mar 17, 2024

Internal to Wipro

18 of 24

18

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

2024 Puja Budget

Feb 24, 2024

CORE PREMISES/SCHEDULE*

  • Mahalaya & Anandamela on Sunday, September 29th
  • Celebratory Durga Puja to start evening of Thursday, October 10th, continuing to Sunday, October 13th
    • Tithi Puja from Tuesday (as per almanac). Intent to eventually merge with Celebratory Puja to minimize volunteer effort
  • 6 Firm + 1 TBD Meals during Durga Puja
    • Thursday dinner (outsourced)
    • Friday dinner (Friday lunch TBD in alignment with Puja schedule)
    • Saturday lunch and dinner (dinner outsourced)
    • Sunday lunch and dinner
  • Kali Puja - Tithi October 31st, Celebratory Saturday, November 2nd (Evening)
  • Saraswati Puja – both Tithi and Celebratory Puja on Sunday, February 2nd, 2025 (Day and Evening)

ENHANCE THE EXPERIENCE

  • Chandan-Nagar style Festive Lights
  • Thursday Evening Full Program
  • New Youth Programs

​

PROCESS IMPROVEMENT

  • Registration system development to continue (+ efficiency and functionality)
  • FUTURE: QR-code Registration badges with Real-time cloud based access control (~$12K) and On-site Printing ($20K+)

Mar 17, 2024

* Schedule is for budget purposes detailed plan will be developed later and shared during puja kick off meeting

Internal to Wipro

19 of 24

19

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

2023 Puja Budget Variance

Feb 24, 2024

+35% over 2023 budget

+21% over 2022 actual

+4% over 2023 budget

+10% over 2022 actual

Internal to Wipro

20 of 24

20

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Inflation rate

Feb 24, 2024

https://www.usinflationcalculator.com/inflation/current-inflation-rates/

Overall US Inflation rate 3%

​

Core inflation (except food and energy – applies to 3/4th of Puja budget) 4%

https://www.usinflationcalculator.com/inflation/united-states-core-inflation-rates/#:~:text=The%20annual%20core%20inflation%20rate%20for%20the%2012,of%20Labor%20Statistics%20%28BLS%29%20on%20Feb.%2013%2C%202024.

2023 Budget

Basis 5%, Actual 9%

2024 Budget Basis 4%

Mar 17, 2024

Internal to Wipro

21 of 24

21

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Puja Budget

Feb 24, 2024

Expenses based on 4% average annual inflation + scope changes

Cultural Artists/Programs (including External), Registration Rates and Sponsorship Levels to be decided later. Not a Budget topic.

+ Chandan-Nagar style Festive Lights

+ Thursday Evening Celebration

+ Youth Programs

Mar 17, 2024

Internal to Wipro

22 of 24

22

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Puja Revenue and Expense trends

Feb 24, 2024

REVENUE

  • 2024 budget proposal $501K
    • 18% below 2023 actual

EXPENSE

  • 2024 budget proposal $370K
    • 9% over 2023 actual

PROJECTED SURPLUS:

$130K

Mar 17, 2024

Internal to Wipro

23 of 24

23

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

2024 Budget Approval

Feb 24, 2024

Proposal for resolution: 2024 budget

Mar 17, 2024

​

Revenue

Expense

Net

Operations

$ 287,105

$ 264,237

$ 22,868

Puja

$ 501,000

$ 369,500

$ 131,500

Total

$ 788,105

$ 633,737

$ 154,368

Capital projects will be funded from 2023 puja surplus and fund raising

Internal to Wipro

24 of 24

24

Houston Durga Bari Society

13944 Schiller Rd, Houston, TX 77082

Feb 24, 2024

Thank You

Mar 17, 2024

Internal to Wipro