UAF Driver Training

Environmental Health Safety and Risk Management

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Overview

• References
• Authorized drivers
• Driver Responsibilities
• Driving New & Different Vehicle
• Vehicle Visor Packs
• Driving on Campus
• Vehicle Insurance
• Who’s Insured?
• Privately Owned Vehicles
• Accident (Incident, Reporting, and Notification)
• Rental Cars
• Inclement Weather Driving
• Personal Safety
• Stranded
• Summary

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References

• Alaska Statute 28.15.021
• Alaska Statute 28.15.101(d)
• AAA Exchange
• UAF Transportation Guide
• The Travelers Company Inc.

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Authorized Drivers

• The state of Alaska requires drivers to have a valid Alaska Driver’s license (Alaska Statute Title 28. Motor Vehicles 28.15.021)
• Non-residents must obtain an Alaska license within 90 days of being in state
• Members of the armed forces and their spouses with out of state licenses are exempt
• International drivers are required to obtain an Alaska license. (Alaska Title 28. Motor Vehicles 28.15.101(d))
• License will be issued for the duration of authorized stay

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Authorized Drivers – Types of Drivers

• UA Employees for whom:
• Driving required in job description, will be driving a UAF owned or rented vehicle, a CDL is required for UAF work, there will be long distance travel (greater than 50 miles), driving for a period of over 14 days, or transporting groups (students/minors/non-affiliated persons)
• UA Students, Non-affiliates, Volunteers, and Driving Minors:
• Require EHSRM Approval
• Driving needed for core mission of the university

Click Here Driver Forms

Authorized Drivers - Requirements

• UAF Employee Drivers, UAF Students and Non-affiliate Drivers will need to meet the following

Safe Driver Criteria

• Posses current and valid Alaska driver’s license
• Have three years driving experience
• Are in compliance with Alaska Motor Vehicle license/insurance requirements
• Have not been convicted within last three years for DUI, two or more moving violations, reckless driving, or two or more at fault accidents
• Complete UAF Drivers Training
• If an employee does not meet the above criteria, the supervisor or other management will decide if the employee is allowed to drive a UAF vehicle. Contact Risk Management for further guidance

Authorized Drivers - Requirements

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• UAF Students, Volunteers and Non-affiliate Drivers
• Provide information that the use of a UAF vehicle meets the core mission of the university
• Meet the Safe Driver Criteria (Note that the criteria for DUI or reckless driving is more stringent – none is allowed for 5 years)
• Complete a UAF Driving Waiver Approval Form
• Submit the Waiver Approval Form to Risk Management with all of the additional paperwork attached

Driver Responsibilities

• Ensure you and all of your passengers wear seatbelts
• Do not use a cell phone or text while driving
• Citations and fines are the drivers responsibility
• Do not operate motor vehicle under the influence of alcohol or drugs
• Report all accidents, injuries, or damages online and to a supervisor or Facility Services Transportation Department (x7000)

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Driving New & Different Vehicle

• Adjust the rearview and side view mirrors so they’re in the right position
• Position the driver’s seat and steering wheel so you feel comfortable and at ease behind the wheel
• Take note of your blind spots
• Ensure vehicle is operational using a vehicle preparation checklist
• Receive any required or needed training

UAF Vehicle Visor Packs

• Before departing look in the vehicle’s “visor pack” for:
• Vehicle registration information
• Valid & current insurance card
• Accident forms
• Emergency phone numbers
• Pencil or pen to annotate mileage
• UAF Driver Handout

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Driving on Campus

• Be courteous and respectful while driving
• Speed limits on campus change frequently
• Pay attention
• Watch your speed in high traffic areas
• Pedestrians have the right of way
• Do not idle vehicles in front of buildings

or fresh air intakes

• Obey posted “no idle” signs

Vehicle Insurance

• The university self-insures for physical damage to UA owned, leased, and rented vehicles up to 7 years old
• UAF does not insure privately owned vehicles. If you decide to use your vehicle for work purposes, your vehicle’s insurance is primary for physical damage
• There is a departmental deductible $2,500 per accident regardless of fault
• However, if the accident is not fault of a UAF driver, UA Claims will work to recover all costs from the driver at fault and return the deductible amount to the department

Vehicle Insurance

• Vehicle insurance coverage exceptions:
• The driver and/or department may be responsible if:
• The vehicle is operated in violation of university policy, procedure, or regulation
• Deviation from official business resulting in a loss or claim

Note: All cases will be individually reviewed to determine insurability

Who’s Insured?

• In all injury cases involving UAF-owned, leased or rented vehicles:
• UA Employee: Workers’ Compensation coverage is provided for employee in the course & scope of employment
• UAF Student Employee: Workers’ Compensation coverage is provided for employee in the course & scope of employment
• UA Student: There is no automatic coverage
• If the student does not have personal coverage, it is strongly recommended that short term Student Accident Insurance be purchased for the trip
• UAF Volunteer: Workers’ Compensation coverage is provided for employee in the course & scope of employment Be sure to fill out the volunteer paperwork to determine if they can be classified as a volunteer before they drive. They will also need a driver’s waiver

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Who’s Insured, cont’d

• Other: Transportation of passengers who are not UA employees should first be cleared through UAF EHSRM.
• UAF does not carry insurance for non-employee passengers
• Transportation of non-affiliated passengers in UA vehicles is strongly discouraged, unless the individual has access to personal accident insurance or is entitled to Workers’ Compensation coverage through his/her employer or institution
• Insurance Information

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Privately Owned Vehicles (POV)

• You are not required to drive your POV for official university business; however, if you choose to, be sure your vehicle insurance will cover costs for an accident that occurs for business
• UAF does not provide any physical damage coverage for your POV. Your personal insurance carrier would cover damages
• If you are pulling a UAF or your own trailer with your personal vehicle, your vehicle’s insurance will be primary for the damage.
• If you are transporting students in your own vehicle, your vehicle’s insurance will be primary.

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Involved in an Accident

• Render or summon emergency services if needed (911)
• Do not move an injured person unless they are in imminent danger
• Avoid moving vehicle unless there is a compelling safety reason, or instructed by a law enforcement officer
• Cooperate with authorities. Provide factual and direct answers
• Avoid providing subjective perceptions and opinions
• Never admit liability or fault

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Accident Reporting

• Record the police report number and obtain a copy of the report.
• Keep record for your personal files.

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• If you hit a parked car, leave pertinent information on the parked car’s windshield.
• Your name and telephone number
• Date, time and place of accident

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• Use the accident report form found in visor pack to gather information; report on-line Incident Reporting

Accident Notification

• It is essential if you are in an accident to follow the accident notification procedures below:
• INJURY accident – if needed call 911 then, if possible notify your supervisor and submit an incident report online. If you are hospitalized, there is a death, dismemberment, or eye injury call EHSRM at:
• Work Hours: 907-474-5476 or 907-474-6164
• After Hours: 907-474-7721 – University Dispatch will notify EHSRM
• PROPERTY damage – submit an incident report within 48-hours
• 3^rd PARTY motor vehicle accidents – submit an accident/incident report as soon as possible, but within 24 hours

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Rental Cars

• Before leaving the rental car parking lot and upon returning the vehicle
• Perform a detailed vehicle inspection – take photos of the vehicle, if possible, to record the condition of the vehicle
• Record all noted deficiencies and bring them to the attention of rental agency
• NOTE: Often times, claims are very difficult to resolve if a detailed inspection is neglected
• Remember renting vehicles in foreign countries may require special insurance. Contact EHSRM for any questions or concerns

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Inclement Driving Conditions

• Slow down!
• Posted speed limits are for “ideal” weather & maximum visibility
• Posted speed may not be valid in poor conditions; A citation could be issued by law enforcement authorities
• Before you go . . . completely clear vehicle of snow and ice!
• Use caution, bridges and overpasses freeze before other road surfaces
• Beware of “black ice” on dry roadways
• More tips on Inclement Weather Driving

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Personal Safety

• Survival Bags are available to departments free of charge at the Transportation Dept. (x7000)
• If your planning to build your own bag the link below is a good start
• For remote areas don’t forget to take extra money

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Survival Kit Information

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Stranded

• Stay with the vehicle, it will provide shelter
• It is easy to become disoriented and lost in blowing, drifting snow and white-out conditions
• Tie a bright-colored cloth to your antenna in the event of snow drifts
• Turn on the car’s engine for about 10 minutes each hour with the heater running
• Beware of carbon monoxide poisoning. Don’t fall asleep and keep the exhaust pipe clear
• Avoid overexertion and fatigue
• Conserve cell phone power

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Summary

• Contact EHSRM for any assistance with
• Insurance
• UAF Driving Waiver Approval Forms
• Drive safely and always wear seatbelts
• Know how your vehicle handles and be prepared for the unexpected
• Test drive before you go!
• Grab a survival bag and pack extra cold weather clothes
• Remember you represent the University of Alaska Fairbanks

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UAF Emergency Response Contacts

• In an Emergency: CALL 911

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• Campus Hotline: (Fairbanks) 907-474-7UAF (7823)

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• Facilities Services: (Fairbanks) 907-474-7000

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• Emergency Information: www.uaf.edu/alert

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• Safety Information: www.uaf.edu/safety

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QUESTIONS?

To take your test use link below

Drivers Training