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“Diversity is being invited to the party; Inclusion is being asked to dance” - Verna Myers

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Agenda

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Ensure Accessibility

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  • Blind, low vision
  • d/Deaf, hard of hearing
  • Specific learning disorders
  • Mental health-related disorders
  • Poor color perception, no color perception
  • Medical or pain-related disabilities … essentially, EVERYONE! 

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Make Sure Formats �are Accessible

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  • Digital accessible
  • Format is important!
    • For screen readers, text-to-speech, apps, etc.

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Background

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    • Be mindful of your use of color & contrast
    • Avoid distracting background images

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Use of Colors

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    • Avoid
      • Greens
      • Reds/pinks
      • Yellows
      • Blues

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General Guidelines for �PowerPoint Documents

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  • Fonts: use a sans serif font, such as Arial or Calibri
  • Title: use 40 point font
  • Body: use 36, 32, 30, 28 point font
    • Minimum 24 point font
  • Background
    • Avoid distracting background images
    • Use high contrast between text & background

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General Guidelines for �Word Documents

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  • Fonts: Times New Roman
  • Font size: 12 - 14 points
  • Font colors: good contrast with background
  • Headings: 20% bigger - use Styles
  • Backgrounds: single color

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AVOID!

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  • Italics & underlining (bold is best)
  • Missing or light text
  • Handwriting!
  • Content cut off at edges
  • Partial pages visible on side

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Email Communications - MIOs

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  • MIOs: Arial, 16 point font (default setting)

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Email Communications - Gmail

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  • Gmail: Settings → See all settings → Default text style

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Email Communications - Web Outlook

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  • Outlook (web version): Settings → View all Outlook settings → Compose and reply

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Email Communications -

Apple Outlook App

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  • Outlook app on Apple: Outlook → Preferences → Fonts

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Email Communications -

PC Outlook App

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  • Outlook app on PC: File → Options → Mail → Stationery and fonts

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URL Links

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  • Screen readers read the entire link…
  • ‘Click here’ targets sighted individuals
  • Be concrete, specific, descriptive:
    • “You can find a copy of this presentation uploaded on Google for your convenience and ease of access”

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OCR Documents

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  • Open your PDF file with Adobe Acrobat Pro DC, then click on:

Scan & OCR →

Recognize Text →

In This File →

Recognize Text →

Save

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Accessible Tables

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  • Avoid tables – Excel is not always accessible!
  • Add alt text to tables or graphs
  • Label all cells in columns
  • Number all rows

Row 1

Name

Phone number

Email

Row 2

Jane Doe

555-123-4567

Jane.Doe@gmail.com

Row 3

John Smith

555-456-7123

John.Smith@outlook.com

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Alt Text

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  • All images, graphs, tables
    • PDF
    • Word
    • Excel
    • PowerPoint
    • Google Docs

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Alt Text – Word Documents

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  • Windows: Right click on image → Edit Alt Text
  • Apple: Right click on image → View Alt Text

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Alt Text – PowerPoints

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  • Right-hand click on image → View Alt Text

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Alt Text – PDFs

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  • (More) Tools → Accessibility → Set Alternate Text

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Alt Text – Google Docs

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  • Right-hand click on image → Alt Text → add Description → Ok

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Auditory Information

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    • Ensure lips are visible (clear masks)
    • Include all pertinent information in written format
      • Include subtitles
    • Chrome Browser: Google Docs → Tools → Voice Typing

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Captions & Subtitles

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    • Available on Zoom & TEAMS (must be activated)
      • Can be turned on and off by viewer
      • May require editing, but craptions are better than nothing!

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Zoom Captions

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    • Log into your Zoom account (zoom.us) → Settings → In Meeting (Advanced) → Manual captions OR automated captions

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Record Zoom Captions

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    • Zoom → Record

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TEAMS Captions

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    • Start your TEAMS meeting → More → Turn on live captions → choose your language → Confirm

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Adding Captions to Videos �with Microsoft Stream

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    • Stream → log in → Create → Upload Video

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Adding Captions to Videos �with Microsoft Stream (2)

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    • In the Details section, fill in the necessary information:
      • File name
      • Video language
      • Description of the video

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Adding Captions to Videos �with Microsoft Stream (3)

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    • In the Permissions section, make sure to click on “Allow everyone in your company to view this video”

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Adding Captions to Videos �with Microsoft Stream (4)

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    • In the Options section, make sure to click on “Autogenerate captions”

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Adding Captions to Videos �with Microsoft Stream (5)

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    • Click on Publish or Share to complete the process

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Questions? Concerns?

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giravanimanesh@

dawsoncollege.qc.ca