Full Title:

Omnibus Guidelines on the Regulation of Operations of

Parent-Teacher Associations (PTAs)

Short Title:

Omnibus PTA Guidelines of 2022

Department of Education

DepEd Order No. 013, s. 2022

(March 18, 2022)

Overview of the DepEd PTA Policy

Department of Education

DepEd Order No. 013, s. 2022

Omnibus Guidelines on the Regulation of Operations of

Parent-Teacher Associations (PTAs)

I. Rationale and Legal Bases

DEPARTMENT OF EDUCATION

3

I. Evolution of PTA Policies*

* Developed by EPS, OULAPP

DEPARTMENT OF EDUCATION

DECS Order No. 67 (Revised Guidelines Governing PTAs and PTCAs)

DECS Order No. 98 (Guidelines Governing PTAs and PTCAs on the School Level)

DECS Order No. 74 (Amendment to DECS Order No. 98)

DO No. 23 (Revised Guidelines Governing PTAs and PTCAs at the School Level)

DO No. 14

(Creating Task Force)

1998

1999

2003

2004

DO No. 28

(Reconstituting Task Force)

DO No. 54 (Revised Guidelines Governing PTAs)

DO No. 58

(Designating Focal Office)

DO No. 67

(Clarification to DO 54)

DO No. 77

(Guidelines for the

Conduct of Election)

DO No. 117 (Pupil and Students Participation in PTA)

DO No. 83

(Amendment to DO 77)

DO No. 22

(Amendment to

DO 58)

2007

2009

2009

2010

2011

DO No. 013 (Omnibus Guidelines on the Regulation of Operations of PTAs)

2022

13

DEPARTMENT OF EDUCATION

5

I. Table of Contents

(Omnibus PTA Guidelines of 2022)

DEPARTMENT OF EDUCATION

6

2026 PTA ELECTION TIMELINE

Homeroom PTA (HPTA) - June 8-July 7, 2026

Within 30 Calendar days from the first day of classes

​

Grade Level PTA (GrPTA) - June 8-July 7, 2026

Within 30 Calendar days from the first day of classes

​

School PTA (SPTA) - June 8-July 7, 2026

Within 30 Calendar days from the first day of classes

​

​

2026 PTA ELECTION TIMELINE

Federated PTA (FPTA) at the Municipal Level

- June 8- August 6, 2026

Within 60 Calendar days from the first day of classes

​

Federated PTA at the Provincial Level

- June 8- August 21, 2026

Within 75 Calendar days from the first day of classes

​

​

​

Department of Education

Organizing a PTA (SPTA/FPTA),

Its Meetings & Quorum

DepEd Order No. 013, s. 2022

Omnibus Guidelines on the Regulation of Operations of

Parent-Teacher Associations (PTAs)

II. What is a PTA? (Secs. 2 & 3)

DEPARTMENT OF EDUCATION

10

• A dynamic school-based organization that:
1. provides a forum for the discussion of learner-related issues and resolutions relative to the school program;
2. ensures the full cooperation of parents/guardians in

efficiently implementing school programs;

• ensures the active participation of teachers and other school personnel towards an environment of continuous school improvement;

4. promotes school-home-community partnership

interest of the learners; and

5. adheres to all policies and guidelines of DepEd.

for the

• A PTA shall NOT be used for political activity and shall NOT engage in partisan politics in whatever form.

II. Membership in a PTA (Sec. 8)

DEPARTMENT OF EDUCATION

11

1. Membership shall be limited to:

a) Parents (or parent-members),

or in their absence, the

guardians (or guardian-members) of duly enrolled learners

b) Teachers (or teacher-members),

particularly Homeroom

Advisers in the case of HPTA.

(Teacher-members include teaching and non-teaching

personnel in a basic education school, whether public or private.)

2. Legally appointed guardians may also hold a position in the

Homeroom, Grade Level, School PTAs and/or Federated PTAs.

3. Membership in a PTA shall not be restricted by the non- payment of the PTA membership dues, which shall be purely on a voluntary basis.
4. A teacher-member elected as a member of the BOD shall not

be elected as an officer, except as a Secretary of the SPTA.

II. Membership in a PTA

DEPARTMENT OF EDUCATION

12

5. The school head shall only serve as adviser to the SPTA.

​

• A teacher-member with a child enrolled in the school where he/she is assigned may only participate in HPTA, GrPTA, and SPTA-BOD as a parent/guardian-member and may not be elected as Officer except as Secretary of the HPTA.

​

• In case such teacher-member has a child in another school, he/she may be elected to any position in the HPTA except as a President, Vice-President, or Treasurer.

​

• A school head may be elected as a PTA officer of another school where his/her child is enrolled, except for the positions of SPTA-BOD Chairperson, Vice-Chairperson, or Treasurer.

Section 5. Definition of Terms 5.1 Guardian.

DEPARTMENT OF EDUCATION

13

5.1 Guardian. Refers to a person or an individual appointed by a

competent court as the legal guardian of the learner.

​

However, for purposes of these guidelines and for the sole purpose of

allowing an individual who has actual physical care and custody

of a learner in the absence of his/her natural or biological

parent/s to participate and be a member of a PTA - a "Guardian"

may also refer to the following:

​

5.1.1 an individual, authorized in writing by the biological parent/s, to whom the physical care and custody of the learner has been entrusted;

​

Section 5. Definition of Terms 5.1 Guardian.

DEPARTMENT OF EDUCATION

14

5.1.2 a relative of the learner within the fourth degree of consanguinity or affinity: Provided that, said relative has the physical care and custody over the learner and said relative is living in the same household as the learner;

​

5. 1.3 an individual who holds a certification from the barangay stating that the individual has physical care and custody of the learner and such individual is providing financial and other support to the learner;

​

In cases falling under Sections 5. 1. I to 5. 1.4, the individual who intends to be considered a guardian must execute a notarized affidavit to be submitted to the homeroom adviser, copy furnished the school head,

​

Section 5. Definition of Terms 5.1 Guardian.

DEPARTMENT OF EDUCATION

15

To distinguish from a parent-member of a PTA, a guardian may also be called the guardian-member of the PTA.

​

Only individuals who are legally appointed as guardian by a competent court may serve as a PTA officer under these guidelines: Provided that, other individuals considered as guardians under Sections 5. 1. 1 to 5. 1.4 hereof may vote and exercise all the rights of PTA members, except to be elected and appointed as officers of the HPTAs, GrPTAs, SPTAs, and FPTAs, or appointed as officers of any committee created under these guidelines, or as members of the ELECOM, SPIA-GC/FPTA-GC, and SPTA-DC/FPTA-DC.

​

II. Levels and Composition of SPTA

DEPARTMENT OF EDUCATION

16

HPTA Officers: President, Vice- President, Secretary, Treasurer, Auditor, and other positions

Homeroom PTA (HPTA)

Parent/guardian- members and Homeroom Adviser of a given section

School PTA (SPTA)

SPTA-BOD

(All Grade Level

Reps. and elected

Teacher Reps.)

All parent/ guardian-members and teacher- members of the school (SPTA General Assembly)

SPTA-BOD

Officers

SPTA EXECOM

Officers

Grade Level

PTA (GrPTA)

Grade Level Representative (Permanent or Alternate)

GrPTA Council of

Representatives (GrPTA-CoR)

- All HPTA

Presidents of a given grade level

Parent/guardian- members and Homeroom Advisers of a given grade level

Step 1

Step 2

Step 3

II. Levels and Composition of FPTA

DEPARTMENT OF EDUCATION

17

Federated

PTA (FPTA)

All SPTA-BOD

Chairpersons

FPTA-BOD

(Municipality and City)

FPTA-BOD

Officers

FPTA EXECOM

Officers

FPTA-BOD

Officers

FPTA EXECOM

Officers

All FPTA-BOD

Municipal and Component City Chairperson

​

FPTA-BOD

(Provincial)

II. Composition of SPTA-BOD

(> 2/3 parent/guardian-members; < 1/3 teacher-members)

DEPARTMENT OF EDUCATION

18

II. Composition of SPTA-BOD

(> 2/3 parent/guardian-members; < 1/3 teacher-members)

DEPARTMENT OF EDUCATION

19

NB The FPTA-BOD may elect between five (5) to fifteen (15) BOD members: Provided that, the SDS shall specify the number of BOD members to be elected (which must be odd in number) depending on the number of SPTA-BOD Chairpersons in the municipality or city, or the number of municipal or component city FPTA-BOD Chairpersons in the province.

II. Composition of BOD

DEPARTMENT OF EDUCATION

20

• To be elected by means of a majority vote of those present during the election.

SPTA/FPTA-BOD

• Chairperson
• Vice-Chairperson
• Secretary
• Treasurer

SPTA/FPTA-EXECOM

• President
• Vice-President
• Secretary
• Collecting & Disbursing Officer
• Business Manager
• Auditor
• Other positions

To be appointed by the BOD

Total number

must not exceed

½ of BOD

membership

II. Terms of Office of PTA Officers

DEPARTMENT OF EDUCATION

21

1. One (1) year from date of election/appointment but not to exceed two (2) consecutive terms. (Sec. 11.5.2)
2. In case of a fortuitous event or force majeure where conducting PTA election per Section 10.6 is not possible, the existing officers shall continue to hold over their respective offices or positions until a new set of officers has been elected and qualified. (Sec. 11.5.3)
3. PTA officers in a hold-over capacity from the previous SY (SY 2019- 2020/2020-2021) are allowed to stay and serve to the succeeding

Remedial or stop-gap measures to address election

SY (SY 2020-2021/2021-2022) due to COVID-19 pandemic.

challenges

adopted by the school heads, SDSs, or RDs are hereby deemed recognized to the extent that these are not violative of existing laws, rules, and regulations on the matter. Their tenure shall continue until a new set of PTA officers are elected and qualified. (Sec. 37) For concerns, refer to Section 36 of DO 13, s. 2022 for resolution.

4. Election of New PTA Officers for SY 2021-2022 (Sec. 38)

Deadline: April 30, 2022

II. Modes of Electing PTA Officers (Sec. 10)

DEPARTMENT OF EDUCATION

22

1. Physical Election (face-to-face) - Members of the PTA who will participate in a PTA election will proceed to the designated location at the time set forth in the Notice of Meeting; attendance will be recorded to determine the presence in a quorum.
2. Remote Communication (online and offline) - PTA members who cannot physically attend meetings or cast a vote during elections may participate through remote communication such as online (audio/video conferencing) or offline (SMS/text messaging/phone calls).
3. Hybrid Communication - A combination of physical (face-to-face) and remote communication (online and/or offline) may be used in the conduct of elections as may deem appropriate or practicable under the circumstances of the PTA members.

II. Milestones of PTA Activities (Sec. 10)

DEPARTMENT OF EDUCATION

23

s

II. Milestones of PTA Activities (Sec. 10)

DEPARTMENT _\OF EDUCATION

24

II. Milestones of PTA Activities (Sec. 10)

DEPARTMENT OF EDUCATION

25

II. Milestones of PTA Activities (Sec. 10)

DEPARTMENT OF EDUCATION

26

II. Meetings and Quorum (Secs. 12-14)

DEPARTMENT OF EDUCATION

27

3. The first SPTA-GA of each SY shall be convened by the incumbent SPTA-BOD (from previous SY or the outgoing SPTA-BOD) prior to the conduct of elections for the current SY. The convening of such SPTA-GA meeting shall not be later than 30 days from the date of school opening to discuss the following matters:
1. report on physical, financial, and other accomplishments

of the SPTA-BOD of the previous SY;

• orientation on the election procedures of HPTA, GrPTA, and SPTA officers, to be conducted by the ELECOM, consistent with Section 10.3.5 hereof; and
• other PTA- and school-related matters.

II. Meetings and Quorum (Secs. 12-14)

DEPARTMENT OF EDUCATION

28

4. The SPTA-BOD elected for the current SY shall convene the SPTA-GA at least two (2) times a year. Meetings can either be done physically (face-to-face) or remotely, or both (hybrid) in consideration of unforeseen circumstances (e.g., pandemic, calamities, or thereabouts). To maximize the attendance of the parent/guardian-members, it is highly encouraged that such SPTA-GA meetings be called on the same date and be held prior to the actual distribution of Report Cards to the learners. (Sec. 12.2)

II. Meetings and Quorum (Secs. 12-14)

DEPARTMENT OF EDUCATION

29

5. PTA meetings at all levels may be conducted through

physical (face-to-face), remote, or

(Sec.

communications. 13.1.1) The

hybrid Notice of Meeting

should be disseminated in the same manner provided under Section 10.3.4 with complete details on date, time, venue, preferred mode of communication, agenda, and updates/agreement from previous meetings, as applicable. (Sec. 13.1.2)

​

6. A quorum shall be established before the start of any meeting of the SPTA-GA, HPTA, GrPTA, and SPTA-BOD and EXECOM. For purposes of these guidelines, a quorum for SPTA-GA, HPTA, and GrPTA meetings shall consist of forty percent (40%) of its total membership.

II. Meetings and Quorum (Secs. 12-14)

DEPARTMENT OF EDUCATION

30

7. For

GrPTA-CoR and SPTA-BOD and EXECOM

of a majority

meetings, a quorum shall consist

(50%+1) of its total membership.

8. If a quorum is not met within 60 minutes from the time set forth in the notice of the meeting, said meeting shall be adjourned. In such a case, it shall be recorded that no meeting was conducted due to the lack of a quorum. Nonetheless, the SPTA-GA, HPTA, GrPTA, and SPTA-BOD and EXECOM present may constitute themselves as a consultative body for the purpose of discussing PTA-related matters.

III. Classification of SPTAs (Sec. 19)

DEPARTMENT OF EDUCATION

31

1. All SPTAs to be organized for SY 2021-2022, for purposes of these guidelines, shall be deemed officially recognized SPTAs: Provided that, such PTAs belong to schools with a validly organized SPTA for the last two (2) SYs prior to the effectivity

hereof. These officially recognized SPTAs shall satisfy the

requirements enumerated under

Section 20 hereof to maintain its status as such: Provided that, if the SPTA fails to satisfy said requirements to maintain its status as an officially recognized SPTA for two (2) consecutive SYs, said SPTA shall revert to the status of a non-officially recognized SPTA. (Sec. 19.1)

III. Classification of SPTAs (Sec. 19)

DEPARTMENT OF EDUCATION

32

2. An officially recognized SPTA is one which is organized under these guidelines and has satisfied Sections 19.1 and 20 hereof. As such, it is allowed to collect VSCs and other authorized contributions at any time of the SY subject to Section 26.2 hereof and other laws, DepEd rules and regulations on the collection of VSCs and shall enjoy the privileges of an officially recognized

SPTA as provided under Section 23 hereof. (Sec 19.2)

III. Classification of SPTAs (Sec. 19)

DEPARTMENT OF EDUCATION

33

3. All newly organized SPTAs and/or schools without a validly organized SPTAs for the last two

(2) SYs prior to the effectivity of these guidelines shall be considered as non-officially recognized SPTAs. (Sec 19.3)

​

4. A non-officially recognized SPTA is one which is newly created or organized SPTA under these guidelines and has not yet satisfied Sections 19.1 and 20

III. Classification of SPTAs (Sec. 19)

DEPARTMENT OF EDUCATION

34

A non-officially recognized SPTA may still collect PTA membership dues at any time of the SY and may enjoy the privileges of an officially recognized SPTA, if allowed by the school head, as provided under Section 23.2

III. Privileges of a Recognized PTA (Sec. 23)

DEPARTMENT OF EDUCATION

35

1. Construct, renovate, or improve a building or structure, or fixture within the school premises for its office or headquarters, which shall be automatically considered as a property of the school. A written agreement shall be executed before the improvement or construction takes place. A Deed of Donation shall also be executed by and between the SPTA and the school immediately after the completion of the improvement or construction;

​

• Use any available space within the school premises as its office or headquarters, Provided that, costs of electricity, water, and other utilities shall be for the account of the SPTA.

III. Privileges of a Recognized PTA (Sec. 23)

DEPARTMENT OF EDUCATION

36

3. Represent

the PTA

members

in School Governance

Council (SGC),

Child Protection Committee, and

Brigada Eskwela Technical Working Group (TWG) and other TWGs created at the school level to engage partners such as Brigada Pagbasa, Adopt-a-School, Oplan Kalusugan sa DepEd and other similar activities.

4. Access pertinent information about learners, available in DepEd’s Unified Information Systems, in aid of formulating activities and projects to improve learning.
5. Undertake not more than four (4) fundraising activities to support the (SIP), subject to the “No Collection Policy” of the Department. Collection shall be purely voluntary.

III. Privileges of a Recognized PTA (Sec. 23)

DEPARTMENT OF EDUCATION

37

6. Accept donations, whether cash or in kind (e.g., school supplies, materials, and equipment), from private sector or stakeholders.

7. Act as an observer in the school’s procurement activities and

participate in the school’s Technical

Inspection and Acceptance Committee, subject to the provisions of RA 9184 (Government Procurement Reform Act).

For Non-officially Recognized PTAs:

1. Not qualified to be elected as FPTA-BOD; and
2. may collect PTA membership dues and may enjoy the privileges of an officially recognized SPTA, if allowed by the school head.

IV. Allowed PTA Activities (Sec. 24)

DEPARTMENT OF EDUCATION

38

1. Support to Learners
• Purchase and/or donate:
1. supplementary learning

resources, reference

books, science laboratory equipment, or related materials for the classroom or school library;

2. school supplies such as bags, pencil, and other

learning materials;

3. ICT-based intervention/support to the teaching- learning process using instructional technologies such as laptops, tablets, and among others; and
4. other necessities for the use of learners, such as hygiene kits, footwear, and nutritional supplements.

IV. Allowed PTA Activities (Sec. 24)

DEPARTMENT OF EDUCATION

39

1. Support to Learners
• Organize activities or events:

1. academic Pagbasa, activities;

enrichment activities informative talks, and

like Brigada

other similar

2. learner support activities like outreach programs, and advocacy campaigns in radios, TVs, and print media; and
3. organize seminars, webinars, and capacity-

building activities.

IV. Allowed PTA Activities (Sec. 24)

DEPARTMENT OF EDUCATION

40

2. Support to School Improvement
• Participate in the annual conduct of Brigada Eskwela.
• Participate in the preparation of the SIP and in the review of School-Based Management (SBM) practices.

• Construct a building or undertake any permanent

structure and renovation or

improvement on building, structure, or fixture within school for teaching and learning.

IV. Allowed PTA Activities (Sec. 24)

DEPARTMENT OF EDUCATION

41

2. Support to School Improvement
• Purchase and/or donate:
1. furniture and fixtures, equipment and appliances for classrooms and the school;
2. sports and recreational equipment for school

sports, learners’ play area, and the like;

• water, sanitation and hygiene facilities in school; and

4. school safety barriers/walls, improvement.

components such

and school

as gates,

ground

IV. Allowed PTA Activities (Sec. 24)

DEPARTMENT OF EDUCATION

42

3. Support to Community Development
• Organize activities or events that will:

such as

1. promote community engagement clean-up drives, tree planting,

and other

similar activities;

2. promote health and wellness such as mental and physical health campaigns, and advocacy campaigns on the prevention and mitigation of infectious and communicable diseases;

3. recognize the exceptional

contributions of

and teachers to

learners, parents/guardians the community;

IV. Allowed PTA Activities (Sec. 24)

DEPARTMENT OF EDUCATION

43

3. Support to Community Development
• Organize activities or events that will:
4. keep the school community informed of current events, reform initiatives, issues, and accomplishments by publishing and disturbing information fliers, newsletters, reports and the like; and
5. partner with the LGU, non-government organizations, civil society organizations, and the private sector.

IV. Prohibited Activities (Sec. 25.1)

DEPARTMENT OF EDUCATION

44

1. engaging in any partisan political activity within school premises or using the SPTA in any partisan political activity;
2. operating a canteen/school supplies store, or being a concessionaire thereof inside the school or nearby premises;
3. selling insurance, pre-need plans and recruiting in multilevel marketing or other similar

schemes;

4. receiving

any form of salaries, honoraria,

emoluments, or other forms of compensation from the funds of the PTA;

IV. Prohibited Activities (Sec. 25.1)

DEPARTMENT OF EDUCATION

45

5. using the name of the school for unauthorized solicitation of financial or other resources from private donors or stakeholders;
6. charging any service fees against the amount collected from VSCs;
7. engaging in fundraising activities in excess four

(4) activities; and

8. such other acts or circumstances analogous to the foregoing.

IV. Sanctions (Sec. 32)

DEPARTMENT OF EDUCATION

46

1. For erring SPTA/FPTA member/officer (parent/guardian-members) (Sec. 32.1)
• Written reprimand to suspension of rights for a maximum period of six (6) months shall be imposed for committing any of the light/minor and less grave offenses enumerated under Section 31.1.1 hereof.
• Suspension of rights for a period of more than six (6) months to dismissal/expulsion from office in the case of a PTA officer, shall be imposed for committing any of the grave/major offenses enumerated under Section 31.1.2 hereof.

IV. Sanctions (Sec. 32)

IV. Sanctions (Sec. 32)

DEPARTMENT OF EDUCATION

47

2. For erring SPTA/FPTA member/officer (teacher-members) (Sec. 32.2)
• DepEd Order No. 49, s. 2006 (Revised Rules of Procedures of the Department of Education in Administrative Cases)

​

• Revised Rules on Administrative Cases in the Civil Service (RRACCS), and other relevant laws, rules and regulations.

IV. Sanctions (Sec. 32)

V. General Policies on Financial Transactions of PTAs (Sec. 26)

DEPARTMENT OF EDUCATION

48

1. DepEd`s “No Collection Policy” shall continue except when collection of VSCs is made through the PTAs. The collection of VSCs shall be strictly voluntary.
2. PTA collection shall begin on the third (3^rd) month of

classes until the end of the SY:

a. Kindergarten to Grade 4 learners: Only

PTA

membership dues shall be collected from these

learners in a reasonable amount to be determined by the SPTA-BOD. Except for said voluntary PTA membership due, no other VSCs shall be collected from kindergarten to Grade 4 learners.

b. Grades 5 to 12 learners: Seven (7) DepEd- authorized VSCs that may be collected from these learners.

V. General Policies on Financial Transactions of PTAs (Sec. 26)

DEPARTMENT OF EDUCATION

49

PTA membership dues, being a VSC, its non-payment shall not be a ground for disqualification of a parent/guardian from being a PTA member and shall not prevent such parent/guardian- member from exercising the rights and privileges of a bona fide PTA member.

Table 2. DepEd-Authorized Voluntary School Contributions (VSCs)

V. General Policies on Financial Transactions of PTAs (Sec. 26)

DEPARTMENT OF EDUCATION

50

3. The amount of VSCs for the fundraising projects of the PTA shall be agreed upon during the GA and shall be concurred by the school head; no exorbitant amounts for VSCs.
4. PTA membership fees shall be collected only once within a school year from parent/guardian-members, regardless of the number of their learners in the school.

5. The PTA

Treasurer and/or the duly authorized

representative as approved by the SPTA-BOD, shall issue pre-numbered receipts for every collection made and shall deposit to the PTA bank account. The total amount of deposit must tally with the total amount reflected in the pre-numbered receipts.

V. General Policies on Financial Transactions of PTAs (Sec. 26)

DEPARTMENT OF EDUCATION

51

6. No other school personnel, except those allowed shall collect fees from learners, nor shall they safekeep and/or disburse such funds.
7. Learner organizations may authorize the PTAs to collect their VSCs for the organizations’ programs, projects, or activities. The amount collected by the PTAs shall be remitted immediately to the Treasurer of the learner organization concerned or to the authorized representative of the school on the day it was collected. No service fee shall be charged against any learner organization by the PTAs.
8. In no case shall the non-payment of VSCs be made as a basis for non-admission, non-promotion, or non-issuance of a Report Card, Certificate of Good Moral Character, and/or school clearance or denial of any benefit to a student by the school concerned.

Discussion Flow

DEPARTMENT OF EDUCATION

52

6. Conflicts and Dispute Resolution
• Grievance and Disciplinary
• PTA Offenses
• Grievance and Disciplinary Committee
• Grievance Proceedings
• Disciplinary Proceedings
7. Management of PTA Affairs
• Division of PTA Affairs Committee
• PTA Monitoring Form
8. Miscellaneous Provisions

VII. Division PTA Affairs Committee

DEPARTMENT OF EDUCATION

53

VIII. Miscellaneous Provisions (Article XI)

DEPARTMENT OF EDUCATION

54

1. Adoption of PTA By-Laws (Sec. 39)

The PTA may adopt its own by-laws: Provided that, such by-laws are not inconsistent with the existing laws, these guidelines and other DepEd rules and regulations. If the PTA has existing by- laws prior to the issuance of these guidelines, it is given one (1) SY to amend its by-laws to conform with these guidelines.

The SPTAs of both public and private and non-DepEd-managed basic education schools shall submit a copy of their latest by- laws certified by the SPTA-BOD Secretary to the Division PTA Coordinator.

​

2. School Performance (Sec. 40)

The organization and active functioning of a recognized SPTA shall be among the important linkages that the school head must maintain to improve the school performance.

Frequently ask questions

DEPARTMENT OF EDUCATION

55

1. Q: Can a teacher-member be elected as an officer of the School Parent-Teacher Association (SPTA)?

A: No. A teacher-member who is elected as a member of the Board of Directors (BOD) may not be elected as an SPTA officer, except as the Secretary of the SPTA. The School Head is not eligible to hold any SPTA office and shall serve only as the Adviser to the SPTA.

2. Q: Can a guardian who has not been appointed by a competent court serve as a PTA officer?

A: No. A guardian who has not been legally appointed by a competent court may exercise the rights of a PTA member, including the right to vote, but is not qualified to be elected or appointed as an officer of the Homeroom PTA (HPTA), Grade Level PTA (GrPTA), School PTA (SPTA), or Federated PTA (FPTA), nor may they serve as an officer of any PTA committee. Only a person who has been legally appointed as the learner's guardian by a competent court is eligible to hold a PTA office.

Frequently ask questions

DEPARTMENT OF EDUCATION

56

3. Q: Can a teacher-member who has a child enrolled in the same school where he or she is assigned be elected as a PTA officer?

A: No. A teacher-member who has a child enrolled in the same school where he or she is assigned may participate in the Homeroom PTA (HPTA), Grade Level PTA (GrPTA), and School PTA (SPTA) Board of Directors (BOD) only as a parent or guardian-member. The teacher cannot be elected as a PTA officer, except to serve as the Secretary of the Homeroom PTA (HPTA).

​

4. Q: Can a teacher-member who has a child enrolled in another school be elected as a Homeroom PTA (HPTA) officer?

A: Yes. A teacher-member whose child is enrolled in another school may be elected to any position in the Homeroom PTA (HPTA) of that school, except the positions of President, Vice President, or Treasurer.

​

Frequently ask questions

DEPARTMENT OF EDUCATION

57

5. Q: Can a School Head be elected as a PTA officer in another school where his or her child is enrolled?

A: Yes. A School Head may be elected as a PTA officer in another school where his or her child is enrolled. However, the School Head cannot be elected to the positions of SPTA Board of Directors (BOD) Chairperson, Vice-Chairperson, or Treasurer.

​

6. Q: Can members of the Federated PTA (FPTA) Board of Directors (BOD) and Executive Committee (EXECOM) serve more than two consecutive terms?

A: No. Members of the FPTA Board of Directors (BOD) and the FPTA Executive Committee (EXECOM) may not serve for more than two (2) consecutive terms.

​

Frequently ask questions

DEPARTMENT OF EDUCATION

58

7. Q: Can the members of the School Parent-Teacher Association (SPTA) Board of Directors (BOD), its Officers, and the Executive Committee (EXECOM) serve for more than two consecutive terms?

A: No. Members of the SPTA Board of Directors (BOD), its Officers, and the Executive Committee (EXECOM) may not serve for more than two (2) consecutive terms.

​

11.5.3 In case of a fortuitous event or force majeure (e.g., pandemic; typhoon, earthquake and other natural calamities; armed conflicts; lawlessness; civil unrest) where conducting PTA election pursuant to the different modes of conducting an election as provided under Section 1O.6 hereof is not possible, the existing officers shall continue to hold over their respective offices or positions until a new set of officers has been elected and qualified.

Frequently ask questions

DEPARTMENT OF EDUCATION

59

7. Q: Is proxy or absentee voting allowed during PTA elections or decision-making meetings?

A: No. Proxy voting and absentee voting are not allowed. A parent, guardian, or member of a PTA decision-making body cannot delegate or transfer his or her voting rights to another person to vote on his or her behalf in the member's absence.

​

8. Q: Can the PTA collect voluntary school contributions (VSCs) on behalf of learner organizations?

A: Yes. Learner organizations may authorize the Parent-Teacher Association (PTA) to collect Voluntary School Contributions (VSCs) for their approved programs, projects, or activities, subject to existing DepEd policies and applicable guidelines.

​

​

Frequently ask questions

DEPARTMENT OF EDUCATION

60

9. Q: Can school personnel collect fees or voluntary contributions?

A: No. Only the PTA Treasurer and/or a duly authorized representative may collect voluntary contributions, in accordance with the DepEd Omnibus PTA Guidelines.

At the end of the school year, all PTA documents and records shall be properly accounted for and turned over to the School Head. Any undeposited collections shall likewise be turned over to the School Head and deposited in the PTA bank account on the next banking day. Upon the assumption of office of the newly elected PTA officers, all remaining PTA funds, financial records, and other accountable documents shall be properly turned over to the new set of officers.

Frequently ask questions

DEPARTMENT OF EDUCATION

61

10. Can school heads become PTA officers?

A: No. School heads serve only as advisers or observers. They cannot be elected as PTA officers.

​

11. Q: Can the PTA accept donations from the private sector or other stakeholders?

A: Yes. The PTA may accept donations, whether in cash or in kind (such as school supplies, learning materials, equipment, or other resources), from the private sector and other stakeholders, provided that the donations comply with existing DepEd policies and are used to support approved school and PTA programs, projects, and activities.

Frequently ask questions

DEPARTMENT OF EDUCATION

62

12. Can members inspect financial records?

A: Yes.

13. Q: Can the PTA or its officers operate a school canteen, school supplies store, or act as a concessionaire inside or near the school?

A: No. The PTA and its officers are prohibited from operating a school canteen, school supplies store, or acting as a concessionaire inside the school or in nearby premises.

14. Q: Can PTA officers receive salaries, honoraria, emoluments, or any other form of compensation from PTA funds?

A: No.

FORMS (Sample)