Google Mail
Yup, we call that Gmail! Let's make it work for you!
Thank you SlidesMania for the awesome slide template!
@hoppeteacher
lhoppe@hueneme.org
with Liz Hoppe
slides: bit.ly/lhgmail
Check out mail.google.com
labels
toolbar
(click an email)
search
settings
slides: bit.ly/lhgmail
Four things we can talk about
Archive vs delete
Organize with labels
Organize with filters
Add/edit your signature
slides: bit.ly/lhgmail
Archive vs. delete
A showdown…
mediated by the spam button!
It's annoying, I don't want it, but it is harmless.
Spam (stop) it.
It (and all future emails from that account) will be sent to the spam folder and deleted after 30 days.
I don't need to see it in my inbox because I have dealt with it, but I might need to find it later or search for it.
Archive (file) it.
It will stay in your "All Mail" section and you will always have the email, you just won't see it in your inbox.
I will not need this email ever again, I just want it gone forever.
Delete (trash can) it.
It will get sent to trash. You have 30 days to change your mind before it is gone forever.
Archive
Delete
slides: bit.ly/lhgmail
DELETE---
calendar invites, automated emails, things you don't need after a specific date.
Archive vs. delete
A showdown…
mediated by the spam button!
SPAM---
advertising emails
If you need to know about sales, you can search in spam for the most recent offer
ARCHIVE--- conversations from people you may need to refer to later.
slides: bit.ly/lhgmail
Need to see it?
Check out the video
slides: bit.ly/lhgmail
Organizing with labels
Why do this?
In this example, I have two labels, Google Classroom and Hueneme
slides: bit.ly/lhgmail
Organizing with labels
Notice
slides: bit.ly/lhgmail
How do I add a label?
---> click the email
---> use the icon to
---> options will come up so you can choose the label you need, or create a new one
Organizing with labels
Move
Add
Choose
Notice
Click the X to remove the label. Easy!
New
slides: bit.ly/lhgmail
STUDENT
FAMILY
PERSONAL
PRINCIPAL
DO THIS
ACCOUNT INFO
Let's Brainstorm some possible labels...
MEETINGS
????
slides: bit.ly/lhgmail
Need to see it?
Check out the video
slides: bit.ly/lhgmail
Organize with filters
Why do this?
A filter does something automatically based on search features you set
How do I start?
---> click on an email
---> click the 3 dot menu in the toolbar
---> choose "Filter messages like these"
1
2
3
slides: bit.ly/lhgmail
Organize with filters
There are so many things you can filter for… here are a couple I use often
"From" doesn't have to be a complete email.
Try @newsela.com
@newsela.com
slides: bit.ly/lhgmail
What to do with the filtered emails?
Look at the options you have here!
Don't forget the bottom option to catch all the emails you already have!
Filter options
slides: bit.ly/lhgmail
Notice
Organize with filters
slides: bit.ly/lhgmail
Right click on the label to see options
�My favorite is to change the color.
Organize with filters
Ask yourself
what emails you get often that could be sorted automatically
and create a filter!
slides: bit.ly/lhgmail
Need to see it?
Check out the video
slides: bit.ly/lhgmail
1. settings
Edit your signature
Why do this?
An email signature gives information to help the reader know who you are and how to contact you
What to include?
Full name
job title
school/district
email or phone
maybe…
short quote or achievement badge
But really, less is more in an email signature.
2. see all
slides: bit.ly/lhgmail
How?
SCROLL DOWN a bit to see the Signature setting area
Type and format your signature
Choose when the signature will be added
Save is at the bottom of the page… scroll down
Edit your signature
slides: bit.ly/lhgmail
You can have more than one!
More than one signature? Why would I need that?
Get fancy! Have a signature for new emails and one for replies.
Or a signature for when you email students and one for adults… with your first name!
Edit your signature
slides: bit.ly/lhgmail
Need to see it?
Check out the video
slides: bit.ly/lhgmail
Archive vs delete
Organize with labels
Organize with filters
Add/edit your signature
How many are you ready to put to work?
slides: bit.ly/lhgmail
Thank You
I appreciate your feedback at bit.ly/feedbackliz
Thank you SlidesMania for the awesome slide template!
@hoppeteacher
lhoppe@hueneme.org
with Liz Hoppe
slides: bit.ly/lhgmail
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slides: bit.ly/lhgmail