Activating DMPs: Turning Standards into Practice

�Active Data Management Plans IG�Common API for maDMPs WG�DMP Common Standards WG

13 October 2025�25^th RDA Plenary Meeting �Brisbane, 2025

Welcome & Introduction

Becky Grady

Acknowledgement of Country

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We acknowledge and celebrate the First Australians on whose traditional lands we meet, and we pay our respect to their elders past and present.

Welcome to new RDA members!

6 Guiding Principles are at the heart of the RDA community.

JOIN THE RDA�www.rd-alliance.org/register/

All RDA members are expected to adhere by the RDA Code of Conduct to foster a welcoming and inclusive environment.

Agenda

• Menti Survey (5 minutes)
• Framing the Session: Background and Overview (6 minutes)
• Evolving DMP Practices from OS Trails (7 minutes)
• DMP Common Standard Maintenance Review (7 minutes)
• Introduction to the API Common Standard (5 minutes)
• Updates from tools (20 minutes)
• Open Forum (30 minutes)
• Closing Remarks (2 minutes)

Menti

https://www.menti.com/alb8x7rpse3z

Framing the session: Background and Overview

Kevin Ashley

Background - History of RDA groups

• ADMP IG established early in RDA’s history (?P3)
• It’s an IG, so doesn’t itself produce things
• But it acts as forum and parent of related WGs
• DCC & UC3 see need for standard for representation of DMP content
• Workshop at IDCC in 2016
• IG session at Barcelona plenary (2017-04) leads to promises of 5 WG proposals
• Common Standard group produces output in 2019 - enters maintenance mode
• By this time - more implementers
• API group discussions began in late 2023
• Final version of statement of work approved early 2025

What are the groups addressing?

• ADMP IG - anything related to DMPs; identifying areas where future work is needed
• Common Standard - what should or could be in a DMP, how can it be represented (with a view to machine-actionability)
• Describes itself as a ‘metadata application profile’ but…
• API - how do we interact with systems that hold DMPs
• What questions can we ask of them
• What changes can we expect to make to information
• How can those systems interact with others (RIMs, ELNs, storage brokers, repositories,...)

Evolving DMP Practices: Active Templates and New Approaches

Andres (F2F), Elli

Notes

• Presentation on Active DMPs IG developments through projects across regions, such as OSTrails and other services
• Focus on DMP Evaluation

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TODO: move behind API section (?)

OSTrails

DMP Interoperability Framework

DMP - Application Profile

DMP - API

DMP Evaluation Service

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• Interoperable with other assessment tools.
• Semi-automated evaluation for maDMPs.
• Align with the assessment framework designed into OSTrails.

DMP Evaluation Service - Status

• Baseline implementation exists
• Definition of metrics and tests with communities
• Integration with tools starts
• Q4/2026 will go live

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DMP Common Standard Maintenance Review

Marek Suchánek

Peter Neish�Tomasz Miksa

Towards v1.2: Changes

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Towards v1.2: Changes Done

• Dataset.creator, Dataset.is_reused
• DMP.ethical_issues_report (not only URL)
• Contributor.role recommended to use DataCite vocabulary
• Contributor.affiliation (+ for Contact, Creator)
• Common Agent structure for Creator, Contributor, Contact
• Reworked identifiers (common structure, related/alternate ID, e.g. DMP.related_identifier or Dataset.alternate_identifier
• Clarified use of timestamps, DCAT v3 compatibility, etc.

Towards v1.2: Next Steps

• Finalize release shortly after this meeting (any last-minute feedback welcome!)
• Prepare mechanism for extensions when all other changes are done and ready for released (“spec freeze”)
• Finalize cleanup repository
• Release v1.2 in both old and new structure

Towards v1.2: Cleanup

• DCSO moved to a separate repository
• Google Spreadsheet + Go sync tool removed
• README.md re-structured and now source-of-truth
• JSON Schema reworked (easier for code-generation, wrt API)
• TODO:
• Prepare repo common-madmp-model (next to common-madmp-api)
• Make either JSON or RDF source-of-truth in repo and generate HTML/docs from that
• Make clear contributing guidelines, setup GitHub features (CI, discussions, issue/PR templates, etc.)
• Move relevant issues

Next v2.0?

• There were already some breaking changes being discussed and may come in future…
• Maybe next time we will need v2.0

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• Change of language/country codes
• Distinguishing if Agent is person or organization
• Enforce DataCite roles or other vocabularies (more strict)
• Change PIDs representation

Call to Action

• Visit repo, check new version, raise issues if any

Discussion / Questions

Picture generated by ChatGPT 5

Technical Integration: Progress on System Interoperability

Andrea Davanzo�Per platform: Andrea (DMPonline), Andres (DAMAP), Marek (DSW), Becky (DMP Tool), Elli/Diamantis? (Argos), Benjamin (DMP OPIDoR). Not present: DMP Assistant, DataPLAN

Notes

• Introduction to the Common Standard API (10 min) Andrea
• Walkthrough of the API standard endpoints and capabilities available to those wishing to integrate with it
• Review API and maDMP implementation progress (20 min)
• Lightning talks from DMP service providers on progress towards implementing the common standard API or other maDMP/active DMP functionality

Common Standard API: Introduction

Common Standard API: Introduction

• DMP: create, retrieve, update, delete DMPs; list or filter by metadata (e.g. by funder, date)
• Dataset: Manage datasets within a DMP — e.g. link a new dataset, update metadata (size, license), remove
• Person: Add or update responsible persons, their roles (PI, data steward), ORCID linking
• Person: Add or update responsible persons, their roles (PI, data steward), ORCID linking
• Licenses: Add or update licenses
• Repository: …

Common Standard API: Introduction

• Search / Filtering / Query: Enables integrators to discover DMPs or outputs matching criteria. Paging on list endpoints (integrators can request subsets).
• We provide an OpenAPI document suitable for automatic code generation.
• You can generate both client and server libraries with it. (https://openapi-generator.tech/)
• Current languages: Go, Python, TypeScript, PHP
• Looking for contributors

DMP Tool: Rebuild Status

• Ongoing work on rebuild of tool, expected in Q1 of 2026
• Goal is full narrative in JSON as well as API that can do any functionality of the tool
• Continue to be compatible with RDA Common Standard, with some extension added
• Plan to launch new tool with new API compatible with API common standard

DMP Tool: Major Changes in Rebuild

• Project level hierarchy that can house multiple DMPs
• Easier copying of existing Templates and Sections
• Additional machine-actionable questions types (e.g. Dates)
• Suggested matching of related works to pair to DMP
• Alias emails for user accounts
• More flexible domains for organizations

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Email becky.grady@ucop.edu to look at it this week

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DMP Tool: Other Projects

• Machine-Actionable Plans Pilot wrapping up
• Piloted maDMP integrations at 5 universities
• Webinars, reports, code, and resources available at https://bit.ly/mappilot
• Sample projects:
• Tool to pass DMP information between campus units
• Notifications of new DMPs that need specific reviewers by topic
• LLM to review DMPs for suggested improvements
• DMP Chef starting development
• Using LLMs to draft DMPs from simple inputs
• Talk tomorrow at 11:30am AEST (Breakout 01)

DSW / FAIR Wizard: maDMP API

Compatible with

Document�Generation

Data

Mapping

Result

maDMP template

maDMP.json

maDMP.ttl

maDMP.???

DMP KM

Based on

DSW / FAIR Wizard: maDMP API

Based on

Data

maDMP�mapping

DMP KM

Transformation

via mapping

Caching and�security

Common API

DSW / FAIR Wizard: maDMP API

• Need to keep it flexible
• Various institutions want to adjust/use their own Knowledge Models
• Need to make it efficient
• Mapping on-demand would be too slow esp. for searching maDMPs
• Need to make it secure and reliable
• Respect visibility and sharing of a project
• Live-collaboration even with getting changes from maDMPs

DMPonline: maDMP API

• Open Source: Code available on GitHub
• Integration: Connects with DMPRoadmap
• API Progress: Development progress visible online
• Pilot Projects: Opportunities to participate
• Sustainability: Code efficiency report

DMPonline: next steps

• DMPsee: Environmentally Responsible Event Propagation Standard for DMPs (IDCC26 in Zagreb, Croatia between 16-18 February 2026)
• W3C WSG: Web Sustainability Guidelines
• W3C WCAG 3.0: Accessibility Guidelines
• RAiD: Research Activity Identifier

DMP OPIDoR : maDMP API

• Structured data model compliant with RDA Common Standard
• Plan Import & Export available in RDA Common Standard format (UI & API)
• GraphQL API

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DMP OPIDoR : current work

• Dedicated forms for Software Research outputs

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• Working on integrating topics to the Research outputs
• Topical guidance, registries & forms

DMP OPIDoR : what’s next

• External platform exposing DMPs
• DOI minting
• Plan versioning
• Stakeholders usage & views

DAMAP - Current status

DAMAP - Improvements

DAMAP - Align with the DCS and API WGs

DAMAP - Future Deployment

DMP Assistant

• Presently examining potential for integration between DMP Assistant and other applications like ethics applications, research management systems, etc.
• Exploring development of new API (that conforms to standards) to deposit DMPs and metadata to new versioning repository alongside DMP Assistant, which will in turn be accessible and machine-readable

RDMO: DMP4NFDI Service

• RDMO multi-tenant instance part of German National Research Data Infrastructure (NFDI) Service “DMP4NFDI”
• DMP4NFDI DMP Template Framework based on maDMP for interoperability across German research communities in NFDI
• RDMO via Plugins connected to Knowledge Graphs, ORCID, sensor databases or other specific research community services
• Currently: Rebuild of UI/UX (Q1/2026)
• Planned: Integration of Terminology Services and Research Software Service of NFDI, Implementation of common maDMP in RDMO REST API.
• Open Source: https://github.com/rdmorganiser/rdmo

maDMP helps DataPLAN x RDMO

https://doi.org/10.5281/zenodo.16735286

Open Forum

Moderator: Kevin Ashley, Marek Suchánek, Peter Neish

Notes

• Prepare discussion topics based on issues from GitHub / community (e.g. SMPs, relation to maSMP / ReSA)

Closing Remarks

Becky Grady

Advocate for maDMPs at your organization

Image generated by Gemini

Join our RDA Groups

• Interest Group: Active Data Management Plans IG
• Ongoing discussions and advocacy around maDMPs
• Working Group: DMP Common Standards
• Maintenance of common standard for DMPs
• Maintenance of current issues, may reactivate for a 2.0
• Working Group: Common Application Programming Interface (API) for machine-actionable Data Management Plans (maDMPs)
• Active group developing standards for the common API
• Meeting virtually every 2 weeks

Join GitHub Discussions

• Common Standard: https://github.com/RDA-DMP-Common/RDA-DMP-Common-Standard
• API: https://github.com/RDA-DMP-Common/common-madmp-api

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Provide input on Issues, Proposals, Tickets, and other items

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All feedback is helpful!