December

STAAR EOC

Campus Coordinator Training 2026-2027

https://studentassessment.pasadenaisd.org

Mission Overview

1. Mission Control Protocols for a Secure Administration
2. December STAAR EOC Overview
3. Updates for the December EOCs
4. Accommodations
5. Administration Essentials
6. Campus Testing Plan
7. Coordinator Responsibilities

Testing Calendar

TESTING WINDOW

Monday, November 30 to Friday December 11. Only makeups can be scheduled during week 2 of the window.

Testing Opportunities

All campuses are required to provide at least 3 test opportunities during the test window.

The scheduled exam date and a minimum of 2 makeup opportunities

Makeup Testing

All makeup opportunities must be scheduled by Thursday, December 10.

Response Entry Deadlines

The deadline to submit all Response Entry paper test entries and entering all “A” Absent and “O” Other score codes is Tuesday, December 8.

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Campus Testing Dates

If updates to your campus selected test dates is needed, email Blake and Amy with your changes.

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Student Assessment and District personnel will be visiting campuses on designated testing dates.

Mission Overview

• Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

Training Requirements

This training does NOT take the place of reading printed and online materials including but not limited to Test Administrator Manuals and the District and Campus Coordinator Resources.

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Test Administrator Manuals

TEST SCRIPTS

Scripts cover multiple subjects, review prior to test day so you are familiar with the directions

CALL OUT BOXES

Pay attention to the call-out boxes that pertain to the test you are giving

BOLD PRINT

Boxes with bold print have specific instructions you must read to the students

ITALICIZED PRINT

Boxes with italicized print have procedural instructions you as the Test Administrator must follow

Test Administration Directions

• All test administration directions must be read aloud verbatim to examinees.
• Test administration directions must be followed exactly.
• Test Administrators who do NOT read the directions to examinees verbatim risk the chance students’ tests will not be scored. TEA must be informed, evaluate the circumstances, and make the decision regarding whether tests can be scored.
• Before the day of testing make sure you mark your Test Administrator manual with the correct call-out boxes.
• Make sure you have your Test Administrator Manual with you on the day of testing.

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Test Security

All Test Administrators must receive Test Security and Confidentiality training and have a signed test security oath on file.

Test security involves accounting for all secure materials and confidential student information before, during, and after each test administration.

Test Security

• Every Test Administrator must undergo Test Security and Confidentiality training prior to each test administration.
• Each staff member who will have access to testing materials must have had security training through their campus and signed their Oath prior to handling any test materials. This includes Paras!
• Only students may respond to test questions and use strategies.
• Administer tests according to the manual - ABSOLUTELY NO DEVIATING!!
• Test Administrators conducting an oral administration or who are transcribing student responses must be aware they are viewing secure content, and are required to sign a separate section of the Test Administrator’s oath.
• No person may view, reveal, or discuss the contents of a test

booklet or online assessment.

Test Security:

Texas Administrative Code

The Texas Administrative Code (TAC §101.3031(a)(5)) states that any violation of test security or confidential integrity may result in the TEA:

• invalidating student test results;
• referring certified educators to the State Board for Educator Certification (SBEC) for sanctions in accordance with TAC Chapter 247 (relating to Educators’ Code of Ethics) and TAC Chapter 249 (relating to Disciplinary Proceedings, Sanctions, and Contested Cases); and
• lowering the school district’s or charter school’s accreditation status or a school district’s, charter school’s, or campus’s accountability rating in accordance with Texas Education Code (TEC §39.057(d)), or appointment of a monitor, conservator, or management team to the school district or charter school in accordance with TEC Chapter 39A

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Texas Administrative Code - cont’d

As indicated in TAC §249.15, any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, as well as any person who fails to report such a violation or fails to cooperate with a TEA investigation, is subject to the following penalties:

• placement of restrictions on the issuance, renewal, or holding of a certificate, either indefinitely or for a set term;
• issuance of an inscribed or non-inscribed reprimand;
• suspension of a certificate for a set term or issuance of a probated suspension for a set term;
• revocation or cancellation, which includes accepting the surrender of, a certificate without opportunity for reapplication for a set term or permanently; or
• imposition of any additional conditions or restrictions upon a certificate that

the SBEC deems necessary to facilitate the rehabilitation and professional

development of the educator or to protect students, parents of

students, school personnel, or school officials

Testing Violations - Procedural

Monitoring Error

• Reinforced test-taking strategies
• did not read or deviated from the scripted “SAY” directions to students prior to testing
• Left room unmonitored during testing

Training Errors

• Did not actively monitor students
• Untrained personnel administered secure exams and/or had access to secure exam materials

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Accommodation Error

Accounting Error

Eligibility Error

• Lost or misplaced secure materials
• Provided incorrect test materials

• Wrong test administered
• Ineligible student tested

• Unallowable accommodation provided
• Did not provide an approved accommodation

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Incidents caused by district personnel that violate the security and confidentiality of an assessment are considered serious testing violations. District coordinators must report serious testing violations to the TEA Student Assessment Division

Serious Testing Violations

Serious Testing Violations - cont’d

Serious Testing Violations - cont’d

Serious Testing Violations - cont’d

Reporting Violations

Each person participating in the assessment program is responsible for reporting any violation or suspected violation of test security or confidentiality.

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District personnel must notify the district or campus coordinator if they witness a testing incident or suspect that one has occurred.

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District coordinators must ensure that all testing personnel are aware of their obligation to report testing incidents and can easily access local reporting procedures.

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Parents must be notified if their child is involved in a testing incident.

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Failure to properly report that an individual has engaged in conduct that violates the security or confidentiality of an assessment and failure to cooperate with TEA in an investigation are violations under TAC §249.15(b)(6) and (b)(8).

Test Security Training & Oaths

All staff members on your campus are required to complete the Test Security training module specific to their assigned role in Mobile Minds.

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Who is required to sign an oath? Preferably all campus staff members, but required are tech liaisons, para’s, teachers, librarians, counselors, nurse, and admin.

Avoiding Security Violations

Campus and District personnel must not:

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• Translate test questions or passages, including the written composition prompt, into another language (except for sign language).
• Rephrase or add information to questions or prompts.
• View or discuss test questions with anyone before, during or after testing.
• Score test questions or discuss with students how they performed.

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Academic Dishonesty

For Incidents Involving Student Cheating;

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• Test Administrator should immediately stop the student(s) test and note the stop time on the roster.
• Test Administrator must immediately contact the CTC to inform them of the suspected cheating, so that an investigation can be conducted.
• No one is permitted to review the student computer screen/test booklet without TEA authorization.
• If the CTC or campus administrator conducting the investigation concludes there is something they need to view within the student computer or test booklet, the CTC must call Student Assessment so that we can gain TEA authorization for you to view either of these items.
• If the investigation determines the student/s did engage in academic dishonesty, the CTC must report the incident to the Student Assessment Office and complete the district form for Incidents Involving Student Cheating found on the Student Assessment website.

Mission Overview

• Mission Control Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

Who will be assessed?

• Any student completing credit (Semesters A & B) in an EOC course is required by federal and state law to participate in the corresponding STAAR EOC assessment.
• Students are NOT eligible to participate in an EOC assessment if they have completed only half (one semester) of the course.
• Dual Credit of ECHS students completing US History 1302 will be assessed. 1302 is the equivalent of US History A & B.
• English 1 & 2 courses include students in English for Speakers of Other Languages (ESOL) courses.
• Students participate in the STAAR EOC assessment(s) as they are completing the course, regardless of their enrolled grade level.

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Who will be assessed?

English II EOC Phase-out:

• All English II Retesters graduating before August 2027 (current seniors) should take the English II EOC. The English II EOC is a graduation requirement for this student group.
• English II EOC Retesters graduating after August 1, 2027, should take the English II EOC only if they tested during the June 2026 EOC. These students have already tested in the current accountability cycle and should be encouraged to retest.
• Students graduating after August 1, 2027, who received an “A” Absent or “O” Other score code for the English II EOC during the Spring 2026 EOC administration and who did not take English II in June 2026 are required to take the English II EOC during the December EOC Administration to meet Federal Accountability requirements.
• English 2 EOC Retesters graduating after August 1, 2027, who did not take the English II EOC during the June EOC Administrations do not benefit from taking the exam as the English II EOC is no longer be a graduation requirement for this student group. These students will be allowed to retest by student or parent request.

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Who will be assessed?

English II EOC Phase-out:

• Tracking students who are graduating after August 31, 2027, and who are no longer required to take the English II EOC or who are no longer required to meet the graduation requirement can now be tracked in TestHound using the House Bill 8 English II EOC exclusion “HB8E2.”

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Exam Proctors

All STAAR Test Administrators must complete Test Security and Confidentiality Training, attend the campus STAAR training in person, and have a signed oath on file with all appropriate sections completed. Test Administrators may include:

• Teachers
• Librarians
• Long-term substitute teachers
• Counselors if necessary (be mindful of the 80/20 rule)

Exam Proctors

• Ensure students are in the correct test room and taking the correct test.
• Observe all rules regarding test security and confidential integrity of the state testing system.
• Supervise and actively monitor testing.
• Do not provide any unauthorized assistance to students during testing.
• Do not view the test content, discuss the test, or score a student test before, during or after testing.
• Report testing irregularities and security violations immediately to your Campus Testing Coordinator.
• Ensure all instructional aids and materials are covered.
• Make sure all desks are cleared of books and other materials that are not required or allowed for the test.
• TA should personally distribute test materials to each student - DO NOT allow students to pass materials to one another.

Exam Proctors

Active Monitoring - Testing personnel are required to actively monitor students to ensure students are following test procedures and directions.

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Test Administrators must NOT:

• Leave a test room unattended.
• Work on the computer or constantly check emails.
• Read a book, magazine, or newspaper.
• Grade papers or work on lesson plans.
• Read the test over a student’s shoulder.
• Leave students unattended during lunch or breaks.
• Check student responses during testing.

Mission Overview

• Mission Control Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

Multi Teacher Rostering

The new Multi-Teacher Reporting Roster feature allows applicable user roles to associate multiple teachers with a roster.

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For example, Roster A can be associated with Teachers 1, 2, and 3.

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There is a limit of 75 reporting rosters per user.

Partial Name Searches

An update regarding the student search feature allows for partial name searches in the user interface.

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TIDE has been updated to reference the availability of this feature.

Partial Name Searches

The Search Students by TSDS ID task now supports searches using either a list or file upload, with up to 1,000 TSDS IDs submitted at a time.

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Uploaded Excel or CSV files must contain one TSDS ID per row in a single column.

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The report displays all testing opportunities and participation information for matching students. Because results are displayed by test opportunity, a student may appear multiple times in the report.

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Roster Delete Functionality

For applicable users, rosters can be deleted via their upload file.

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The option to delete rosters via the user interface is still available.

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Applicable users mirror the current roster permissions, which include District Testing Coordinator (DTC), District Testing Assistant (DTA), Campus Testing Coordinator (CTC), and Principal (PR).

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Combined Participation Report

• The report will be titled Combined Participation Report and will be released later this school year.
• This report will include online test and nonparticipation score code information and will be available on the Monitoring Test Progress card and in the Test Progress Reports dropdown menu.
• The report will be available in TIDE for District Superintendent (DS), District Testing Coordinator (DTC), District Testing Assistant (DTA), District Report Viewer (DRV), Campus Testing Coordinator (CTC), Campus Report Viewer (CRV), Online Test Administrator (OTA), Principal (PR), Student Data Assistant (SDA), Teacher (TE), and Campus Technology Staff (CTS) user roles.
• Additional information will be provided prior to the launch of this feature.

Test Administrator Interface Identification

The interface has been configured to include color differentiation for operational and practice tests. Operational tests have a blue background, and practice tests have a green background, mirroring the colors in the Student Interface.

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Student Interface Audio Player Duration

To improve clarity, pacing, and accessibility, the audio player now has an elapsed and total time indicator, allowing students to monitor audio playback duration and completion.

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Student Interface Color Choices –

Gray on Green

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A gray on green background option has been added to the Student Interface under the Color Settings tool.

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Word Prediction (Co:Writer)

Word Prediction (Co:Writer) has been updated to allow students to independently enable or disable the functionality.

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When the Co:Writer icon is blue, the feature is enabled.

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When the icon is gray, the feature is disabled.

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Word Prediction (Co:Writer) is enabled by default if a student has this accommodation turned on in TIDE.

Mission Overview

• Mission Control Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

Accommodations Requiring TEA Approval

Review the dates listed on the Calendar of Events. Submitting requests prior to the date listed will help ensure a timely review and approval of accommodations requests.

Accessibility Features and Designated Supports

Review the accessibility features chart in the DCCR to see allowable and prohibited examples

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Accessibility Features and Designated Supports

CTCs must review and be familiar with the TEA Policy Documents for Designated Supports.

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Each policy document includes a description of the designated support, the assessment the support applies to, eligibility criteria, and additional information to assist in supporting accommodations decisions on your campus.

• Basic Transcribing
• Braille and Refreshable Braille
• Calculation Aids
• Content and Language Supports
• Individualized Structured Reminders
• Large Print
• Manipulating Test Materials
• Mathematics Manipulatives
• Oral and Signed Administration
• Spelling Assistance
• Supplemental Aids

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Accessibility Features and Designated Supports

Spelling Assistance is a locally approved Designated Support which can provides supports of various types for students with disabilities. Spelling Assistance may include:

• Visual sound cards;
• Frequently misspelled word list (e.g.,
• Spell-check function as an online embedded tool in the TDS
• The use of a pocket spell checker
• Word prediction software as an embedded tool in TDS
• Speech-to-text (STT) as an online embedded support in TDS.

Spell Check is a specific type of spelling assistance available as an embedded support in the TDS.

Selection of the intended support is a critical step in ensuring students receive the supports needed.

If incorrect selections are made in Embrace, Ellevation, or MTSS, students may not receive needed supports resulting in diminished students outcomes and test irregularities.

Spell Check or Spelling Assistance

Accessibility Features and Designated Supports

• Supplemental aids MUST be individualized for each student. Students have different strengths and needs, so it is never appropriate to provide all students with the exact same set of supplemental aids.
• The supplemental aid must be error-free, concise, and well-organized so that a student can easily access the information. The supplemental aid must not contain numerous pages which may be more cumbersome than helpful when used during the state assessment.
• CTCs must verify that any supplemental aid provided on a state assessment is a currently approved version of the aid on the PISD Supplemental Aids website.
• Pasadena ISD has transitioned to Single-Image Only versions of all Approved Supplemental Aids. Only District Approved Supplemental Aids may be used on State Assessments

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Supplemental Aids

Accessibility Features and Designated Supports

• On all RLA assessments, including the English I and English II EOCs, students must specifically request the grammar and mechanics rule supplemental aid when they get to the ECR and must turn it in when they complete their ECR response.
• This supplemental aid must be pulled and held on to by the TA, it is not to be handed out at the start of the RLA exam with other supplemental aids the student may receive.

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Grammar and Mechanics Rules

Mission Overview

• Mission Control Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

Administration Essentials

Administration Essentials - Supplies

• STAAR Test Administrator Manual
• Test room roster and seating chart (Material Control report in TH)
• Student Settings & Tools report OR Test Room Accommodations report
• Testing ticket
• Pencil/pen
• Testing-Do Not Disturb sign (one for each test room entry point)
• Telecommunication Policy
• Scratch paper
• Headphones
• Any additional TEA-authorized materials needed for administering the test

Administration Essentials - Supplies

The following can be provided as handheld, but all are embedded in the online test platform:

• Dictionaries
• RLA - English and/or bilingual dictionaries with definitions are permissible
• M/S/SS - ONLY bilingual WORD-TO-WORD dictionaries are permissible
• Graphing calculators or DESMOS app (STAAR Gr. 8 math & EOC Algebra 1)
• Graphing or scientific calculator (Biology EOC)

Dictionary Policy - RLA

English 1 and English II EOCs

• Standard dictionaries in English
• Dictionary/thesaurus combinations
• Bilingual
• ESL
• Picture Dictionary
• Sign language
• Dictionary Apps are allowed – no internet or photographic capabilities AND cleared of note-taking or file-uploading before and after testing.
• STAAR Online testers have an embedded dictionary tool available.

• Bilingual and ESL dictionaries should be provided in accordance with individual student needs based on how much students use them in instruction and classroom testing. While there is no requirement regarding a minimum number of bilingual or ESL dictionaries schools must provide, for EBs who depend heavily on a dictionary in language arts instruction, it is recommended there be one dictionary for each student.

Ratios:

• 1:5 required
• 1:3 preferable
• 1:1 best

Dictionary Policy -

Algebra 1, Biology, US History

• For the Algebra 1, Biology and US History EOCs, only bilingual word to word dictionaries are allowed.

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• Bilingual dictionaries cannot contain any definitions.

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• Bilingual dictionaries are not embedded in the TDS.

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• Ensure you have enough physical copies available on campus. If you need dictionaries have your Instructional Materials manager submit a request to Library & Instructional Materials.

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Dictionary Policy -

Embedded Dictionary Tool - English

• All students have an embedded dictionary.
• Merriam-Webster’s Intermediate Dictionary.
• Word bank of around 70,000 entries.
• Embedded dictionary is NOT the same as the free online version that has a substantially larger word bank.
• The embedded dictionary tool does fulfill the requirements in the TEA dictionary policy for all RLA exams.

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Calculator Policy - Biology

• Calculators are required for the Biology EOC.
• Students have embedded Basic Calculator and Scientific Calculator.

Handheld calculators may also be provided as long as:

• Providing a four-function, scientific or graphic calculator.
• Using the same calculators for testing that are used in class.
• Calculator memory must be cleared after each test session or after each student if multiple students will use the same calculator, if providing handheld calculators.
• Have a sufficient supply of batteries on hand.

Calculator Policy - Algebra 1

• Calculators are required for the Algebra 1 EOC.
• Students have embedded TI Graphing Calculator and Desmos Graphing Calculator.

Handheld calculators may also be provided as long as:

• Providing a graphic calculator.
• Using the same calculators for testing that are used in class.
• Calculator memory must be cleared after each test session or after each student if multiple students will use the same calculator, if providing handheld calculators.
• Have a sufficient supply of batteries on hand.

Administration Essentials -

Distribution

• How will teachers be notified if they have students using Accessibility Features and/or Designated Supports (Test Hound Room Accommodations)?
• How will calculators be distributed to proctors?
• How will dictionaries be distributed?
• What will be in the testing boxes? (Scratch paper, board marker, paper clips, pens, pencils, etc.)
• Will proctors receive additional items such as tissues, baggies for electronics, etc.?

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Rosters and Seating Charts

A room/attendance roster and seating chart for each testing room and date and must include:

• Student name
• Room #
• Names of all Test Administrators
• Start and stop times
• If students are moved to a new room, TA must add student
• When testing rooms are consolidated after lunch, a new seating chart is needed

Required Postings

• Test Administrators must read the policy aloud three (3) times before beginning each test administration.
• The use or possession of cell phones, IPODs, Smart Watches, Smart Rings, Smart Glasses, etc. by students during testing is PROHIBITED.
• The use of any telecommunications device by a Test Administrator or Monitor during testing is also PROHIBITED for anything other than PISD security alerts.

Late Arrivals and Scheduled Breaks

• Campus must determine if a late-arriving student will have sufficient time to test or if the student needs to test on a make-up day.
• Students must be provided a minimum of four hours to test.
• Student are not allowed to test beyond the end of the school day.
• No student may receive more than 7 hours of total testing time for any exam.
• Students must be monitored by trained testing personnel during lunch and breaks. Students are not allowed to discuss any test content during this time.
• Communicate all plans with campus administrators.
• Ensure the food service manager is aware of any changes to the daily lunch schedule.

Reminders

• Provide students with a general reminder before testing begins to record all their responses before submitting their exams.

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• It is permissible to encourage all students to stay on task.

Mission Overview

• Mission Control Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

Systems Check

Before administering state-mandated assessments for the 2026–27 school year, districts using Chrome OS must update to the Progressive Web Application (PWA) version of the secure browser, as the Legacy ChromeOS Secure Browser is no longer supported. Districts that implemented the ChromeOS PWA Secure Browser last year must also update their configurations to ensure continued use of the application.

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To ensure functionality of student devices before test day, have student access the practice or released exams available at texasassessment.gov

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Systems Check

At least one week prior to the assessment all student devices must be completely shut down and restarted to ensure the device has received the most recent device updates.

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Reminder: student devices must be on the network for 45 minutes to one hour to ensure updates are downloaded.

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Please plan accordingly with your campus staff.

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Supplies Check

If needed, additional headsets that may be checked out from Student Assessment on a first come, first served basis.

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• Headsets come in tubs of 20

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To request headsets for your campus, complete the Headset Request Form located on the Student Assessment website.

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Add Your Campus Specific Testing Plan Information Here

• Add your campus-specific information about the testing schedule
• When will testing begin?
• How will late arrivals be tested?
• What is the schedule for lunch?
• What is the attendance procedure for your campus?
• What is your campus consolidation plan?
• What is the procedure for the consolidation?
• When, where, and what time do they pick up testing boxes? Calculators?
• Who will assist you with the check-out and check-in of testing materials?

Add Your Campus Specific Testing Plan Information Here

• Who is responsible for verifying all classrooms and hallways in the designated for testing are prepared?
• Instudental Materials covered or removed
• Adequate spacing to facilitate active monitoring
• When will the verification occur?
• What process is in place for returning secure test materials?
• How will transcribing be completed for students with that designated support?
• Will your campus be operating on an alternate schedule during testing?

Exam Materials Check Out

• The Materials Control Form must be completed by both parties before any test materials can leave the secure storage area.
• Before initialing the “Out” box for the appropriate day, the exam proctor must verify they have received the exact number of test tickets indicated and the test tickets received match the exam roster.
• Once the proctor initials the Materials Control Form, they are responsible for all secure test materials until they are returned to and signed for by the Campus Coordinator.
• ALL TEST MATERIALS MUST BE RETURNED AFTER EACH TEST.

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Exam Materials Check In

• For each day of testing, there MUST be an individual check-in of each Test Administrator’s materials. This one-on-one process minimizes distractions to ensure focus on test materials.
• NO DROP-OFFs ALLOWED!
• Count test booklets or online test tickets and both parties initial the Materials Control Form for “IN”.
• Every time test materials change hands a Materials Control Form must be signed.
• The CTC and TA must initial each time the materials are checked “OUT” or checked “IN”.
• For paper administrations, verify that the test form # has been recorded in the RE (for paper admin).

Exam Materials Check In

• Keep all Test Administrator’s Manuals – don’t lose it!
• Return items to your CTC in the following order:
• Test Room Roster with TA signature and seating chart completed
• Test Tickets
• Supplemental Aids (if applicable)
• Scratch paper
• Mathematics Reference Materials (if applicable)
• Graph paper (if applicable)
• All signs/forms.
• All test materials should be in the test box at this point.

Exam Materials Check In

• DO NOT THROW ANYTHING AWAY!!!
• Add your campus specific information about checking in and out testing materials here plus timelines, locations, procedures.
• How TAs will notify you when students have completed the test?

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Keep all Test Administrator Manuals. Administrator Manuals will be repurposed for the Spring, June and December 2027 EOCs. We will not be receiving printed manuals for the June or December EOCs.

Special Circumstances

• Meet with TAs assigned to special circumstance groups (individual testing, small group, paper oral admin, or any other designated supports (accommodations).
• Review with the TAs:
• Guidelines for Reading Aloud Various Types of Test Questions
• Read Aloud Examples
• General Instructions for Administering State Assessments to Students Who Are Deaf or Hard of Hearing
• Discuss how the materials will be distributed.
• Specifics about the designated supports (accommodations).

Mission Overview

• Mission Control Protocols for a Secure Administration
• December STAAR EOC Overview
• Updates for the December EOCs
• Accommodations
• Administration Essentials
• Campus Testing Plan
• Coordinator Responsibilities

CTC Responsibilities

• Hold training for your campus staff: All campus trainings for secure administrations including the December EOCs must be In-Person Trainings.

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• Submit your campus test date for each STAAR administration.

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• Verify student data:
• Ensure all students are enrolled in the appropriate test administrations in TestHound.
• Ensure student data in Skyward is correct.
• If demographic errors are found, correct and update this information.
• All demographic data will be updated for the entire district at the close of each STAAR administration test window.

CTC Responsibilities

Verify Student Accommodations:

• Student Accommodations will be uploaded to TIDE on November 6th.
• Student accommodations must be verified prior to student taking their STAAR EOC Exams.
• Individual corrections may be made in TIDE to correct any discrepancies provided the accommodations are documented in the student's IEP, 504, LPAC, or MTSS.
• Notify the Student Assessment office of any discrepancies. The Student Assessment Office will investigate the discrepancy to ensure accommodations information accurate.

Campus Testing Documentation

• Students Absent from Testing Day – fill out at the end for students you were not able to test; you must have documentation of parent contact for these students
• First-Hour TA Checklist
• STAAR TA Checklist
• Test Room Attendance Roster & Seating Chart (Material Control form in Test Hound)
• Consolidation Forms
• Approved Consolidation Plans
• CTC Checklist

• CTC Return Checklist for STAAR
• Principal ChecklistMaster Accommodations file (Test Hound)
• Boxed Booklet Report (Test Hound)
• Documentation of Transcribed Tests
• Documentation of Score Code of Other (O)
• Documentation of IGC Eligibility (HS Campuses Only)
• STAAR Irregularities documentation
• Test Security Oaths

• All items must be collected as part of your campus test documentation.
• The CTC will bring all original documents to Student Assessment for verification.
• Make appointment for each administration window with Student Assessment to complete your STAAR Check-in.

Test Consolidation Plans

• Principals must submit their Consolidation Plan Approval Request to their executive director before the administration opens.
• A list of executive directors is available on the Academic Achievement Organizational Chart button.
• Provide the consolidation forms (a blank roster, seating chart, and material control form) to the sending and receiving teacher of consolidated students.
• At the conclusion of each STAAR administration, the CTC needs to complete the Campus Test Consolidation Plan, noting the consolidation procedures that actually took place.
• All forms are available on the STAAR Campus Testing Documentation page of the website.

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Testing Documentation

• All campus test documentation forms are linked on the Student Assessment website.
• Each campus has been provided a folder with sample copies of each documentation form.
• If you have any questions about any documentation forms, please contact a Student Assessment team member.
• Each campus is responsible for scheduling their documentation appointment with Student Assessment. Click here for the links to book your appointment for each test administration.

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Lightspeed

As defined by TEA, unauthorized viewing of secure test content is considered a serious testing irregularity.

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• Lightspeed usage allows staff members to view the students' active desktops, opening the possibility that staff members may access secure test content.
• In accordance with district policy, Lightspeed should not be used on designated state testing dates.
• Teachers should not have Lightspeed set to open when they log in to their device to avoid the potential for any unintentional viewing of secure test content.

Your Student Assessment Team

BLAKE EMMONS EXT. 78154

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Dr. AMY DUKE EXT. 78151

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JANETTE MONTEMAYOR EXT. 78155

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PATRICIA FRAGA EXT. 78156