2024-25 LCAP Workshop #1

SDI

December 12, 2024

1pm-3pm

The Big Five

Evacuation Procedures

SMCOE’s Goal is Zero Waste

Agenda

• Required Actions: DA Actions and Red Dashboard Indicators
• Requirements
• Continuous Improvement: Resource Maps
• NEW LCAP Template & Instructions - overview
• LCAP Implementation
• Timeline of LCAP related Deadlines
• Mid Year Report
• Educational Partners Engagement
• LREBG - New Requirements
• Q&A Discussion
• Closing

​

Feedback

Feedback

LCAP Template and Instructions

• NEW LCAP & Instructions Template

​

Monitoring (Required) Actions

English Learners and LTELs, Differentiated Assistance, and Red Indicators

Required Actions: Which Ones?

English Learner and LTEL Actions:

• Required actions for serving English Learners and Long Term English Learners
• English Learners - 30 or more
• LTELs - 15 or more (as determined on CDE Dataquest files)
• *LTELs are English Learners; English Learners are not always LTELS
• A long term English learner is defined for accountability purposes on the CA Dashboard as a pupil who has not attained English language proficiency within 7 years of initial classification as an English learner. LTELs are included in the 2024 Dashboard.

For more information about LTEL definitions and data reporting, use the following link: https://www.cde.ca.gov/ds/ad/lteldef.asp

Required Actions: Which Ones?

Technical Assistance:

LEAs eligible for technical assistance pursuant to EC sections 47607.3, 52071, 52071.5, 52072, or 52072.5, must include specific actions within the LCAP related to its implementation of the work underway as part of technical assistance.

• The most common form of Technical Assistance is frequently referred to as Differentiated Assistance.
• If your are eligible for Differentiated Assistance based on the 2023 Dashboard and are in year 2 monitoring, or eligible for Differentiated Assistance based on the 2024 Dashboard then you must include actions

For more information about eligibility for Differentiated Assistance, use the following link: https://www.cde.ca.gov/ta/ac/cm/leaproposedcrit.asp

​

​

Required Actions: Which Ones?

Red Dashboard Indicators 2023:

LEAs that have Red Dashboard indicators for (1) a school within the LEA, (2) a student group within the LEA, and/or (3) a student group within any school within the LEA must include one or more specific actions within the LCAP:

• The specific action(s) must be directed towards the identified student group(s) and/or school(s) and must address the identified state indicator(s) for which the student group or school received the lowest performance level on the 2023 Dashboard. Each student group and/or school that receives the lowest performance level on the 2023 Dashboard must be addressed by one or more actions.
• These required actions will be effective for the three-year LCAP cycle.

​

LCAP Framework & Continuous Improvement

Need Assessment Root Cause Analysis Evidence-based Intervention Monitor and Measure

New Direction: Schools and local educational agencies (LEAs) throughout California have a unique opportunity to reconfigure themselves as learning organizations committed to continuous improvement.

Balancing Continuous Improvement and Compliance

14

The primary beneficiaries of compliance are the same as the beneficiaries of our continuous improvement work - students

Implementation of Required LCAP Actions

Outcome for the next section: dive deeper into the implementation for required actions, identify actions we may be getting stuck on, and identify adjustments for the actions

1. Reorient to your LEA’s LCAP and required actions
2. Is there a required action that needs a closer look at implementation - i.e. stuck points, needs more coordination across the district, adjusted funding, etc.

Reminder: While we are asking you to do this for a required action, in the Goal Analysis section, you will need to report which actions were successful and which actions will be adjusted utilizing a similar process.

Analyzing Implementation

Tool

Implementation Guide

Use the tools below to begin analyzing the implementation of your LEA’s required actions (40 min)

4. Final Steps: Determine a timeline for continuing this analysis of implementation. This information will help as you plan for the midyear report that is required by Feb. 28, 2025.

Accountability

Updates and Requirements

​

Timeline of Deadlines

Website Accessibility

Requirements for LCAP website accessibility

What is an accessible document?

Accessible documents are files (e.g. Word, PDFs) that can be perceived, understood, navigated, and interacted with by people with disabilities.

Must be compatible with adaptive technology

• Text-to-speech tools (e.g. screen readers)
• Alternative input devices

All documents posted to school district and County Office of Education websites must be made accessible.

What are common accessibility issues?

• Document title
• Designated headings in the correct order
• Alternative text for images
• Designated header row in tables
• Primary language (e.g. English, Spanish) is specified
• All elements are tagged correctly

Why have accessible documents?

Websites and documents must be accessible because:

• It’s legally required (Section 508, Rehabilitation Act of 1973)
• It promotes equitable access to information and engagement
• It benefits people without disabilities

Example of Inaccessible Flyer

Example of Accessible Flyer

Accessibility Best Practices & Resources

Best Practices

• Do not post a scanned PDF; instead, export document as a PDF
• Use the Accessibility Tool to check/fix issues
• Finding a lot of issues? Use the Action Wizard Tool to correct many of them

bit.ly/AccessDocs2024

Find Resources Here:

• Charter Schools must post on its home page any LCAP adopted governing body of the charter school, and any updates, revisions, or addenda to an LCAP approved by the governing body of the charter school.

Annual Update: Mid -Year Report

Requirements:

​

2024-25 LCAP Mid-year Report (Due by February 28)

2025-26 LCAP Goal Analysis Prompts

1

2

No Stand-Alone Annual Update

Legal Requirements

• Present a report on the annual update to the LCAP and the Budget Overview for Parents on or before February 28 of each year at a regularly scheduled meeting of the governing board of the LEA.*
• Beginning with the mid-year update for the 2024-25 LCAP the update must be presented to the board as part of a non-consent item.
• The report must include both of the following:
• All available mid-year outcome data related to metrics identified in the current year’s LCAP.*
• All available mid-year expenditure and implementation data on all actions identified in the current year’s LCAP.*

*applies to charter schools

Mid -Year Report

Considerations

• There is no required template for the mid-year update

• The Governing Board is not required to adopt the mid-year update, however it must be presented to the Governing Board as part of a non-consent item.

• The mid-year update will not be included in, or attached to the 2025–26 LCAP; however, the information presented should be used to inform the development of the 2025–26 LCAP

• Reminder: The mid-year update report must include all available mid-year

outcome data related to metrics identified in the 2024–25 LCAP, and all

available mid-year expenditure and implementation data on all actions

identified in the 2024–25 LCAP.

​

Goals & Actions

Completed

In Progress

Not Started

Mid - Year Report

The Three Metrics Buckets

Metric Outcomes Are Unknown

Some LCAP Metric outcomes will not yet be known.

For example:

• Metrics aligned to the Spring 24-25 Writing Prompt might not be known because the assessment might not have been started/completed.

​

​

Metric Outcomes Are In Progress

Some LCAP Metric outcomes will be in progress.

For example:

• Attendance Rates
• Chronic Absenteeism Rates
• Local Assessment Results

​

​

Metric Outcomes Are Known

Some LCAP Metric outcomes will already be known (most current data).

For example:

• 2024 Williams Act Reports (Appropriately Assigned Teachers, Access to Instructional Materials, FIT)
• 2024-25 Fall Student SEL Survey

​

​

​

Annual Update: Mid - Year Report

Resource Map Template link

DTS template

Sample Agenda Item Template Link

Sample Agenda Item - template

Mid-Year Report

Questions?

LCAP Implementation

Requirements: Engaging Educational Partners and LREBG requirements

​

LCAP Implementation: Engaging Educational Partners

Requirements: COEs, LEAs, Charter schools, and Equity Multiplier schools receiving funds in the development of the required focus goal for each applicable school.

​

• Prior to adopting an LCAP, districts and COEs must consult with the following educational partners: Teachers*, principals*, administrators*, other school personnel*, local bargaining units, parents, and students*.
• The developed LCAP must be presented to: Parent advisory committee, English learner parent advisory committee, students advisory committee
• The superintendent of the LEA must respond in writing to comments from the Parent Advisory committee and the English Learner Advisory Committee

*applies to Charter Schools

Engaging Educational Partners

Requirements:

• PAC serving middle school or high school student must have at least two pupils as full members
• required to take into consideration the diversity of the school district or COE students
• Particular effort to reach out to at-risk or disadvantaged pupils

​

CDE: Parent and Community Engagement FAQs

Reminder of Written Notification Requirements

LCAP Implementation: LREBG

Requirements: LCAP instructions pgs: 4,13,19

​

• Pg 4: must include one or more actions funded with LREBG funds
• Pg 13: Required metrics for actions supported by LREBG funds
• pg 19: Unexpended LREBG funds must remain in the LCAP unil the LEA has expended the remainder of its LREBG funds.

LREBG Interim Expenditure Reports

• Expenditure Reports due December 15th
• Submit through GMART
• LEAs must submit an LREBG Interim Expenditure Report even if no LREBG expenditures were made in FYs 2022−23 or 2023−24. If there are no expenditures for either FY, LEAs must enter zero in the ‘Expenditures’ column for each allowable use of funds in the report.

​

LREBG Unexpended Funds . . .

Required - Conduct a Needs Assessment:

​

LREBG Needs Assessment Tool

​

​

Feedback

​

​

Survey Link:

https://forms.gle/rjkfrrA7KSaJjMBi6

​

Thank you