Meeting Accessibility Standards

Serena Kohgadai (eLearning Specialist)

​

Why do I need to make

my course accessible?

U.S. Dept of Justice Ruling on Accessibility of Web Info & Services

Beginning April 24, 2026, all campuses will be required to ensure that all digital course materials are accessible to individuals with disabilities, in compliance with Title II of the ADA.

CSU Chancellor's Office Letter to all CSU Campuses

Letter from Chancellor's Office to campuses regarding on Department of Justice Title II ADA Ruling and Campus Responsibilities.

​

CSUEB Webpage on Accessibility Compliance

​

Learners With Documented Disabilities

ASSISTIVE TECHNOLOGY USERS

COLOR BLIND LEARNERS

LEARNERS WITH DYSLEXIA

Example of JAWS screen reader.

ACCESSIBILITY

According to QM

1

Quality Matters Rubric

• The course provides accessible text and images in files, documents, LMS pages, and web pages.
• Text-formatting should use styles, headings. Color can’t convey meaning, no underlining.
• Images need alt-tag descriptions, tables need headers
• LMS pages - all text and images use the same styles, color requirements.
• All audios & videos should include captions or transcript.

Headings

Table Headings

Fonts and Colors

Arial

Georgia

Times New Roman

Verdana

Tahoma

Helvetica

​

​

Arial

Times New Roman

Verdana

​

Helvetica

Resources for contrast: WebAIM website

Georgia

Alt-Text or Alt-tag

Descriptive text should be added to all images, graphics or photos that convey meaning

​

​

Video Captions

Video Transcripts

Text that plays synchronously across video

Auto-captioning available in YouTube & Panopto

Auto-captioning available in Zoom & Google Slides

​

​

​

Separate text file of what is said in the video

​

Create transcripts before you record your video

​

Transcripts can be added to YouTube and synced to create video captions

​

​

​

​

​

​

ALLY & Canvas Accessibility Checker

2

Canvas Built-in Accessibility Checker

When creating an assignment, click the person icon at the bottom right to see any accessibility issues that need your attention.

Ally Course Accessibility Report

• Enable the ALLY tool in Settings -> Navigation.

​

• See your score

​

• Click on Start to make your content accessible.

Word Accessibility Checker and PDF

3

Microsoft Word

Single Column + Custom Image

1. File

​

2. Info

​

3. Check for Issues

​

4.Check Accessibility

​

​

Adobe Acrobat Pro

Making PDFs Accessible

• Searchable & Selectible (at the least)

​

• Use DOC Drop to convert scanned PDFs into accessible PDFs.

​

​

Visit https://docdrop.org/ocr/

​

​

​

Grackle Docs

4

Make Google Docs Accessible w/ Grackle Docs

Grackle only works for Google Docs and Google Slides

Google Auto-Captioning

Note: You must use Google Chrome

Zoom Auto-Captioning

Sample Documents for Practice

​

Google Folder with Sample Docs

​

​

​

​

​

​

​

Office of the Online Campus

510-885-2700 | Canvas@csueastbay.edu

​

​

Resources

Grackle Docs Demo Video

​

Grackle Docs How to document

​

Microsoft Accessibility Help

​

Acrobat Pro Help

​

Access Adobe Creative Cloud

​

20 Tips for Teaching an Accessible Online Course

​

Making Scanned PDFs accessible: DOC Drop

​

WebAIM website (color contrast checker)

​

​

​

​

​

​

​

​

​

Office of the Online Campus

510-885-2700 | canvas@csueastbay.edu

​

Accessibility Services

510-885-3868 | as@csueastbay.edu

​

​

​

​

​

Your Turn!

1. Check your Ally Accessibility Report in Canvas.
2. Click on Easiest Issues to Fix.
3. Add alt-text to all your images.
4. Then click Fix Low Scoring Content to fix PDFs etc.
1. Download pdf and open in Acrobat Pro
2. Select Prepare for Accessibility
3. Select Automatically Tag PDF
4. Select Check for Accessibility
5. Set language and fix other errors.

​

​

​

Questions

​

Serena Kohgadai

eLearning Specialist

serena.kohgadai@csueastbay.edu

PRACTICE MAKING CONTENT ACCESSIBLE

5