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Phase I End of Year

Before the Last Day

https://go.ncdpi.gov/P1BeforeLastDay

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PROFESSIONAL LEARNING TEAM

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Questions & Answers

Q&A Form - go.ncdpi.gov/37knv

Q&A Answers - go.ncdpi.gov/5atvz

Ask Your Questions

See the Answers

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Agenda

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  • EOY Timeline
  • EOY Process
  • EOY Before the Last Day
  • EOY Checklist

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EOY Timeline

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Phase I EOY Timeline

www.ncsis.gov

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NCSIS Phase I EOY Process

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Before the Last Day

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  • Start Date = 07/01/20xx
  • End Date = 06/30/20xx

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*Please check to see that your 25-26 year is already created.

Create a Future School Year

Scheduling & Courses > Calendar Setup > School Year Setup

Before Last Day of Current Year | NC Department of Public Instruction

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Create Program Calendars

  • Use the Calendar Wizard to copy data from the current year to the future year.
  • Start Date = 07/01/20xx
  • End Date = 06/30/20xx

Create Future School Calendars

Scheduling & Courses > Calendar Setup > Calendar Wizard

Program Calendars & Central Office Calendar

Make sure the school numbers are included in the calendar information.

Before Last Day of Current Year | NC Department of Public Instruction

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Have I already done this?

Part 1 from the Scheduling Workflow covers the roll forward process!

If you completed Part 1 of the Scheduling Workflow, then this is a double check!

Scheduling Workflow | NC Department of Public Instruction

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Checks

Updates

  • Grade Levels
  • Period Setup
  • Term Dates
  • Day Setup
  • School Months

Scheduling & Courses > Calendar Setup

Before Last Day of Current Year | NC Department of Public Instruction

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Future Enrollments

Enrollments for Program Calendars

Roll Forward Student Enrollments

  • Start Date = First instructional day of the future calendar
  • Start Status = E1: Init enroll - this year

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Program Calendar Enrollments

  • Start Date = 07/01/20xx
  • Start Status = N1: Initial Enroll into a Program School

Student Information > General Student Administration > Enrollment Roll Forward Wizard

Before Last Day of Current Year | NC Department of Public Instruction

Run the Enrollment Roll Forward wizard frequently to process any new students.

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Future Enrollment Import (Optional)

Future Enrollment Import | NC Department of Public Instruction

Removes existing future enrollment records and updates the future enrollment fields for the current enrollment record. (*Will also remove course requests or planned courses)

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Only students included in the file will be updated.

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The Enrollment Roll Forward Wizard will need to be run again to create new future enrollments.

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Enrollment Attributes

Are these set to copy forward?

  • Admission Status
  • CRDC School of Accountability
  • Resident District
  • Resident School
  • Serving District
  • Serving School

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System Settings > Custom Data and Links > Core Attribute/Dictionary - Enrollment

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Enrollment Cleanup

Use the Enrollment Cleanup Wizard to:

  • Delete any future enrollments for students that withdraw before the last day of the current year.

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  • Update any future enrollment dates (if there were calendar changes)
  • Update any enrollment attributes that did not originally roll forward.

Student Information > General Student Administration > Enrollment Cleanup Wizard

Before Last Day of Current Year | NC Department of Public Instruction

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Helpful Reports

Enrollment Loss Report

(Generate in current year)

  • See students with no future enrollment at the same school.

Enrollment Summary Report

(Generate in future year)

  • See student enrollment totals by grade for first day of school

Enrollment Summary Detail Report

(Generate in future year)

  • See detail student enrollment information for first day of school

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Pre-Register Students

Students can be pre-registered in the future year as long as they are not currently enrolled in a NC Public or Charter School.

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  • Start Date = First instructional day of the future school year
  • Entry Status = E1: Init enroll - this year

Enrollment Blackout Dates - June 27th-July 7th

Beginning June 27th DO NOT ENROLL or TRANSFER RECORDS

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NCDPI will notify PSUs when to enroll and transfer records (expected July 7th)

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What You

CAN Do

What You

CANNOT Do

Now Through June 26

  • Pre-Register students that do not have a current enrollment in a NC Public or Charter school.
  • No show student’s future enrollment (with documentation)
  • Work on scheduling
  • Add/Update/Remove Staff
  • Pre-Register students that have a current enrollment in a NC Public or Charter school.
  • Delete future enrollment records.

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What You

CAN Do

What You

CANNOT Do

June 27 Through July 7

  • No Show students
  • Process summer graduates
  • Work on scheduling
  • Add/Update/Remove Staff

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  • Enroll any students
  • Transfer student records
  • Delete future enrollment records.

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What You CAN Do

When Notified by DPI on July 7th

  • Enroll any student
  • Transfer Student Records for new enrollments
  • No Show students
  • Work on scheduling
  • Add/Update/Remove Staff

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Additional Items

  • Update EDDIE- 24-25 Closing Memo to EDDIE Subscribed Users
  • Copy OLR templates (if applicable)
  • Verify Last Instructional Day

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Scheduling

  • Disabled Course Code Cleanup Validation
  • Reminder, the active trial in the scheduling board, is the master schedule.
    • The active trial will lock when the future year is active.
  • Create sections as needed.
  • Roster students when ready.

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*Good practice to copy the rolled in trial and make the copy the active trial even if not using the scheduling board.

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DPI will update the Active Year

June 30th

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Can I have a Checklist?

EOY Checklist | NC Department of Public Instruction

www.ncsis.gov

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ncsis.gov

Questions & Answers

Q&A Form - go.ncdpi.gov/37knv

Q&A Answers - go.ncdpi.gov/5atvz

Ask Your Questions

See the Answers

Join us for EOY After the Last Day tomorrow!

NCSIS Phase I EOY After the Last Day Webinar Tickets, Thu, May 15, 2025 at 10:00 AM | Eventbrite

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Upcoming Training

NCBOLD - NCSIS Training for Data Managers, Administrators, & Directors.

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  • Week 1: July 15th - 17th (West)
  • Week 2: July 29th - 31st (East)

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Infinite Campus Gradebook Training for Teachers by Teachers

Sessions will be conducted by teachers and will cover the gradebook set-up, assignment creation, grade scoring, progress monitoring, engagement check-ins, as well as the Learning Management System (LMS).

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www.ncsis.gov

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NCSIS Upcoming Training Opportunities

📆 Stay Connected with SIS Professional Learning

🔹 Check for Upcoming Trainings & Meetings�Be sure to check the SIS PL Plan or Eventbrite for upcoming in-person and virtual regional trainings and meetings.�Don’t miss out on valuable opportunities to connect, learn, and stay informed!

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🔹Charter School Virtual Office Hours

Ongoing support for charter school staff to ask questions and receive guidance from the SIS PL team.

  • 🗓️ When: 2nd & 4th Friday of each month�
  • ⏰ Time: 9:00 AM – 10:00 AM�
  • 🔗 Join us for Bi-Monthly Charter School Support Virtual Office Hours!

www.ncsis.gov

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Resources

  • Campus Community & Campus Passport
  • Infinite Campus Implementation Team
  • Infinite Campus Training Site
  • NCSIS PL Team
  • Weekly Phase 1 Bulletin - How to Subscribe to a NC DPI DTL Bulletin/Newsletter
  • NCSIS Steering Committee
  • NCSIS Crosswalk Document
  • Webinar recording links and FAQs can be found at http://ncsis.gov under the Professional Learning tab.

Stay up-to-date on the latest information for the NC SIS by visiting: http://ncsis.gov

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www.ncsis.gov

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