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SAP Material Management

​

S/4Hana

​

Consumable Purchasing

using Catalog Items

Create PR using FIORI App

and

Self-Service Requisition

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  1. “Manage Catalog Items”.
  2. “Default Settings for User” PR.
  3. Create PR#1 using “Manage PR Professional”.
  4. Check PR#1 in “Process PR”.
  5. Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  6. Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  7. Self-Service Purchase Requisition#2 (Fiori App).
  8. Review generated Self-Service PR#2.
  9. Convert Self-Service PR#2 to PO#2.
  10. Confirm Goods Receipt for PO#2.
  11. Invoice Upload.
  12. Manual Invoice Entry for PO#1 and PO#2.
  13. Check PO#2 PO History.

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Define “Internal Catalog Items”

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New Catalog Items can be created

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Where the Item Image is stored

Catalog name �“IT_CATALOG”

This example is a Description based Non-Stock Item

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Supplier T-S52BM

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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make PR default settings

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Set Default setting for User

Plant 1010

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Make settings

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A/C Assign. “K”

Cost Center 1110

Purch.Org 101C

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Create PR#1

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click “Create” and select “Items from Cross-Catalog Search”

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Increase Qty to 2, click “Select” for Green & Red marker then DONE

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OBYC

Plant 1010 assigned to VGC 0001 (OMWD)

A/A “K” assigned to Modifier “VBR” (OME9)

Material Group 2424 not assigned to any Valuation Class (OMQW)

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Purch.Org BLANK in Catalog Item

System use Purch.Org 101C from PR Default

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Create PR#1

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PR#1

10000385

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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check the PR#1 created

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PR in the Backend

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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PO#1 created for PR#1

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PO#1 created for PR#1

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GR for PO#1

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GR for PO#1 done

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GR in PO History for PO#1 (ME23n)

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GR in PO History for PO#1 (FIORI App)

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Access the Catalog Items

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This Procurement Scenario for Stationary Purchasing IS now recommended to use the FIORI “Self-Service” Scenario (see next)

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Employee Self-Service Scenario PR creation

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3 Pencils

choices

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Manage Catalog Item

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Manage Catalog Item

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Personnel Number

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Data from Catalog item

Data from Catalog item

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OBYC

Plant 1010 assigned to VGC 0001 (OMWD)

A/A “K” assigned to Modifier “VBR” (OME9)

Material Group 2424 not assigned to any Valuation Class (OMQW)

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Self Service Requisition

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Employee Self-Service Scenario

Review PR created by User

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Self-Service PR created today by the User

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Self-Service PR in the S/4 Backend

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Convert Self-Service PR to PO here

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PO created

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PO created

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ME53N, PO update to PR

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PO in ME23N

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Requester Confirm Receipt of the Self-Service PR-PO

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Confirm the Receiving of the Stationary

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Received Self-Service PP-PO no longer in the work list

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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It is possible to Upload Supplier Invoice (

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Require XML (not available for this demo)

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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Enter Invoice for this 2 PO

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Create Invoice for PR#1-PO#1 and the Self-Service PR-PO which have the same vendor T-S52BM

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Enter PO#1

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Next, enter PO#2 for the Self-Service PR

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Make sure Balance is 0.00

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Invoice Posted

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  • “Manage Catalog Items”.
  • “Default Settings for User” PR.
  • Create PR#1 using “Manage PR Professional”.
  • Check PR#1 in “Process PR”.
  • Use “Process PR” to Convert PR#1 to PO#1 and Goods Receipt.
  • Create another PR using ME51N with Internal Catalog selection (But Exit without SAVE).
  • Self-Service Purchase Requisition#2 (Fiori App).
  • Review generated Self-Service PR#2.
  • Convert Self-Service PR#2 to PO#2.
  • Confirm Goods Receipt for PO#2.
  • Invoice Upload.
  • Manual Invoice Entry for PO#1 and PO#2.
  • Check PO#2 PO History.

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PO#2 item 10

PO History

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Check PO History form this APP

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Self-Service PR#2 ie: PO#2

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Self-Service PR#2 ie: PO#2 item 10

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PO#2 item 10

PO History

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Debit GR/IR

Credit Vendor