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May 27, 2022

Open Community Meeting

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Agenda

  • Welcome and meeting kick-off (Boaz Nadav Manes)
  • Community Council Updates (Boaz Nadav Manes)
  • FOLIO Treasurer Update (Paula Sullenger)
  • Tech Council Updates (Craig McNally, Jeremy Huff)
  • Product Council Updates (Kristin Martin, Jesse Koennecke)
  • Open Q&A

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Community Council Update

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Community Council

Major activities this past quarter

  • Welcome New Member
  • Membership Drive FY23
  • Elections for FY23
  • Web Site
  • Discussion about FOLIO’s Resourcing Model

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Welcome New Member!

https://www.fau.eu

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Community Council

  • We meet every 2nd and 4th Monday at 10:00am Eastern Time. Please join us!

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  • Responsible for FOLIO’s community health
    • memberships
    • elections
    • finances
    • community practices and policies

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# folio-community-council on slack

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2nd Open Elections for Council Seats

  • Annual elections, roughly 50% of seats to each council are up for election each year
  • This year:
    • 7 seats for Community Council
    • 5 seats for Product Council
    • 6 seats for Technical Council
  • All seats are 2 year terms
  • Nominations were due May 25, 2022
  • Voting opens May 30, 2022 - Voting ends June 17, 2022

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  • Results announced on June 20, 2022
  • Successful candidates will join councils on July 1, 2022

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Membership Drive FY23

  • Letter emailed to existing members with 6 attachments:
    • A list of current FOLIO Implementers
    • The FOLIO Members
    • Development Team Summary - Spring 2022
    • Current FOLIO Cost (Infrastructure/etc)
    • Updated Membership Levels for FY23
    • The Product Council’s FOLIO Roadmap
  • Responses filtering in. Follow-up discussions happening - let FOLIO Officers know if you want to discuss.
  • Subsequent letters to non-members planned for June
  • Too early to have a sense for how things will compare to last year

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New 22/23 FOLIO MOUs are being sent

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Treasurer Update: FY22

FY22

Expense Amount Income Amount

AWS $ 112,000 EBSCO $ 84,500

Packet $ 4,668 Memberships $ 295,000

TestRail $ 29,700 Suppl. Dev $ 31,400

OLF $ 9,850

Dev 1 $ 69,000

Dev 2 $ 138,000

OCLC $ 2,700

Est taxes $ 350

$ 366,268 $ 410,900

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Income sources

  • Memberships
  • Vendor support

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Major Expenses:

  • Technical Infrastructure (Amazon Web Services)
  • Developers

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Treasurer Update: FY23

Expense Amount Income Amount

AWS $ 160,000 Vendor $ 84,500

Packet $ 4,668 Memberships $ 280,000

Developer $ 138,000

OLF $ 5,000

OCLC $ 2,700

TestRail $ 29,700

WOLFCon reg $ 15,000

$ 355,068 $ 364,500

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IF: THEN:

AWS - $200,000 Face ~$30,000 deficit

AWS - $240,000 Face ~$70,000 deficit

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FOLIO’s Website

  • Going live in June!
  • Updated layout/design
  • Much new content - still in draft
  • Interested in helping? Contact Mike Gorrell (@mdg) on Slack

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FOLIO’s Website

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WOLFcon 2022

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  • Planning for 250 people on site and many more virtual attendees - REGISTER TODAY (Early Bird rates end on June 3rd)

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  • Location: Bucerius Law School in Hamburg.
    • Great Catering option
    • Bucerius is very prepared to help with Covid-related issues/testing/etc.
    • Expect guests to arrive Tuesday 30-August
  • Current space/technology reserved:
    • 10 smaller rooms where Zoom/etc will be available
      • 5 x Workshop rooms up to 30 guest each room
      • 3 x Workshop rooms up to 18 guest each room
      • 2 x Workshop rooms up to 50 guest each room
    • One large room that can hold over 400 people

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WOLFCon2022 - 31 August - 2 September

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WOLFCon22 - FOLIO Sessions

https://wiki.folio.org/display/CC/FOLIO+at+WOLFcon

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  • folio-wolfcon-planning-group - includes Mike Gorrell, Phil Robinson, Martina Schildt, Martina Tumulla, Jana Freytag, Kirstin Martin and 30 more community members!

Deadline for sessions proposals is June 6 - send them in!

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Technical Council Update

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Technical Council Update

Achievements:

  • Evaluated and approved new modules for inclusion into FOLIO releases:
    • ui-bulk-edit (TCR-7)
    • ui-mark-authorities (TCR-12)
  • Adopted Architectural Decision Records (ADRs) for capturing and documenting decisions.
  • Formal acceptance of kafka into the FOLIO platform (ADR 000001)

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Technical Council Update

Work In Progress:

  • Participating in WOLFcon session planning
  • Various working groups:
    • Technical decision making - Target end date: late June
      • Resurrecting and revising the RFC process
      • Proposal for localization of API (backend) messages being used as a pilot for this process - Target end date: mid-June
    • Improvements to the New Module Technical Evaluation Process - Target end date: early June
    • New developer onboarding and documentation
    • Improved processes for tracking AWS hosting costs
    • Technical goals and Objectives
      • Currently gathering/refining a list of pain points from the community

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Technical Council Update

Goals for Next Quarter:

  • Wrap up these working groups and start new ones as needed
  • Transition from defining processes and policies to using the new/improved processes (ADRs, RFCs, etc.) to make more technical decisions
  • Prepare to onboard newly elected members after the elections this summer.
  • Continue to revisit and improve our processes so that they’re:
    • More closely aligned with the other council’s processes
    • Well understood and adopted across the community

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Product Council Update

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Product Council Activities: Major Working Groups

  • Data Synchronization
    • working tandem with App Interaction SIG
    • gathered feedback for acceptable levels of delay when synchronizing data across different apps
    • Updated recommendations to be shared next quarter
  • FOLIO Scope/Criteria
    • Sharing draft recommendations for functional criteria, process for review of new apps by the PC, and suggested memorandum of understanding for contributors
    • process designed to work in tandem with Technical Council
    • Iterative review to begin before new module is built
    • Designed to work with current flower release, but extensible to support more flexible methods of FOLIO builds and connections to external products
    • Still in draft mode and being presented to the Councils

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Product Council Activities: Major Working Groups

  • Prioritization Process Working Group
    • Developed flowchart of prioritization process
    • Create new prioritization process to allow institutions to share priorities and needs via the SIGs/POs and develop new voting process
    • Next steps
      • collect feedback from POs/SIG Conveners
      • Evaluate potential tools and provide reommendation
  • Documentation Working Group
    • Under Support SIG
    • FOLIO documentation now in versions! Honeysuckle through Kiwi
    • Lotus in progress
    • Unfortunately, not accepted for Google Season of Docs for upcoming year
    • Desire to add video content and graphics
    • bring content from Wiki into control at docs.folio.org

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Product Council: Action Items

  • Better understanding of relationship of modules to “apps”
    • Still working on identifying and defining “orphaned apps”
    • Working with Teams/Responsibilities matrix table
  • Redefining Capacity Planning group to Release Planning Group
    • narrower definition of responsibilities
    • Finalization of group charter under way
  • Response/marketing to better reflect what FOLIO is and does as an open source system

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Questions?

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Suggestions for the next Community Update?

Add your suggestions: https://wiki.folio.org/pages/viewpage.action?pageId=79472438

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