Grade 8 Week Without Walls Parent Information Night

Date: November 4, 2025

What is our Why?

• Deeper development of collaboration skills and connections with classmates

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• Develop a greater understanding and appreciation of Vietnam

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• Provide an opportunity for middle school students to develop greater independence and personal responsibility

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• Increase respect for the environment and engage in being a positive community member

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Trip Leader:

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Matty Francis

8th grade team lead

Before the Trip - Advisory Lessons:

• Demonstrating Core Values
• Empathy and Inclusion
• Problem Solving (common WWW situations)
• Being a Good Roommate

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Your child will give suggestions for students they would like to room with and we will try to accommodate at least one of their preferences.

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During the Trip:

• Daily individual check in
• Nightly reflections

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How We Help Prepare Your Child

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The school will send parents a sms text upon our safe arrival to Madagui. In addition, nightly email updates will be sent out by the Communications Department.

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Cell phones will be allowed only in specific situations:

• on the bus to the site
• on the bus from the site to Ho Chi Minh City

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Cell phones will be collected by chaperones upon arrival to the site and safely secured throughout the trip.

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Communication During the Week

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Communication During the Week (cont.)

You can contact the MS Office during school hours if you need to relay any information to your child. An evening emergency contact number will also be provided to all parents.

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The school will send you a link with a password to access daily pictures on the SmugMug platform. These images will be posted every evening from 9 pm - 12 am and will be viewable the next morning.

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2024-25 SSIS FIELD TRIP PROTOCOLS

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Health Policies and Procedures

• Complete your child’s Magnus Health profile email trtruong@ssis.edu.vn or stop by C-106 8:00-4:00pm Monday-Friday for assistance.

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• Completing Magnus Health ensures the nurses can provide the best care for your child and have all health permission forms on file

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• Notify the Middle School nurse if your child has had any recent illness, injury or surgery

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PARENT RESPONSIBILITY PRIOR TO WWW TRIP

• Complete Medication Authorization form in Magnus Health and provide written prescription from doctor

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• Medication will managed and dispensed by the Nurse

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• Students can carry emergency medications such as an EpiPen when needed

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• Medications must be in the original package labeled with student name, date of birth, medication name, dose, route of administration, expiration date.

Medications not meeting the above requirements WILL NOT BE ADMINISTERED

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Medications must be brought to MS health office by November 17, 2025 only supply enough doses for the duration of the trip.

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• DO NOT SEND vitamins, herbs and supplements

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MEDICATION POLICY

• There will be 2 International SOS nurses assigned to each trip to care for students who become ill or injured.

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• Students who present with multiple symptoms such as fever 37.8C, sore throat, body aches, chills, fatigue, or diarrhea and vomiting within 24 hours before departure will be asked to stay home.

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• Parents will need to pick up their child who becomes ill-students with multiple flu like symptoms, fever, diarrhea or vomiting on the trip will be placed in a single occupancy room with a chaperone or nurse until parents arrive to pick them up.

STUDENTS WHO ARE ILL

Next Steps…

• Sign and return the Consent Form to the Middle School Office (current information about diet, health, medicine)

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• Check your email the week of November 17 for emergency contact information, SmugMug picture information, and other important information about the trip

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• Consult the packing list

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• Get excited!

OUTDOOR EDUCATION

SPECIALIST IN VIETNAM

ASIAMOTIONS provides

experiential outdoor programs

for children and adults

in Vietnam

AN ADVENTURE

AT BAO LOC

Bao Loc

DOIDEP TEA RESORT

YOUR TRIP WITH ASIAMOTIONS

24th – 28th Nov, 2025

TREASURE HUNT

Benefits for children

• Enhance navigation and map-reading skills
• Build teamwork and communication
• Encourage problem-solving and strategic thinking

DIFFICULTY

OUTDOOR

SKILLS

QUIZ NIGHT

NIGHT TIME

DIFFICULTY

Benefits for children

• Strengthen teamwork and collaboration
• Expand general knowledge
• Engaging, fun, and educational experience

TEAM CHALLENGE

Benefits for children

• Strengthen teamwork and trust
• Improve coordination and communication
• Develop leadership skills

DIFFICULTY

TEAM GAME

BUSH CRAFT SKILLS

Benefits for children

• Learn bush craft skills: fire-making, knots, and shelter building
• Build teamwork and problem-solving
• Gain confidence in outdoor settings

DIFFICULTY

OUTDOOR

SKILLS

S.U.P

DIFFICULTY

ADVENTURE

Benefits for children

• Build balance and coordination through paddling
• Strengthen physical fitness and endurance
• Enjoy nature while learning a new water sport

OUTDOOR

SKILLS

TEA FARM VISIT

DIFFICULTY

CULTURE

EXPLORATIOM

Benefits for children

• Learn about Vietnam’s traditional tea-making process
• Experience hands-on harvesting and production
• Appreciate local culture and sustainable farming practices

COMMUNITY SERVICE & MINDFULNESS SESSION

Benefits for children

• Build empathy through service activities
• Gain insight and inspiration from monks’ life stories
• Foster self-awareness and community connection

DIFFICULTY

TEAM GAME

NIGHT TIME

ACTION BINGO

Benefits for students

• Fun and fast-paced game with creative mini challenges
• Boost energy and creativity
• Encourage teamwork and interaction

ALPINE COASTER

Benefits for children

• Thrilling ride that brings excitement and fun
• Create lasting memories with friends

DIFFICULTY

ADVENTURE

WATERFALL HIKE

Benefits for children

• Enjoy nature and the peaceful forest surroundings
• Learn about local plants and wildlife
• Build endurance and a love for outdoor adventure

DIFFICULTY

ADVENTURE

LAWN GAMES

Benefits for children

• Encourage teamwork and friendly competition
• Promote physical activity and coordination
• Create joyful moments through outdoor play

DIFFICULTY

TEAM GAME

CRAFT WORKSHOP

Benefits for children

• Learn about local K’Ho culture through hands-on crafting
• Enhance creativity and fine motor skills
• Build patience and focus while completing their own stilt house model

DIFFICULTY

NIGHT TIME

CAMPFIRE & S’MORES

Benefits for students

• Build friendships and shared memories
• Reflection and group connection
• Relax and share experiences

WATER RELAY CHALLENGE

DIFFICULTY

Benefits for children

• Build cooperation in a fun aquatic setting
• Strengthen coordination and problem-solving skills

TEAM GAMES

DOMINO EFFECT CHALLENGE

DIFFICULTY

Benefits for children

• Encourage creativity through design
• Develop teamwork and patience
• Foster attention to detail and persistence

TEAM GAMES

COFFEE FARM & TEA FACTORY VISIT

Benefits for children

• Learn about Bao Loc’s key local industries
• Explore traditional coffee and tea production
• Appreciate local craftsmanship and culture

TEAM GAME

DIFFICULTY

TALENT SHOW, KARAOKE, JUST DANCE

NIGHT TIME

DIFFICULTY

Benefits for children:

• Relax and enjoy together with friends
• Unwind in a fun and engaging atmosphere

FOOD

AsiaMotions ensures that the students receive healthy, wholesome, and nutritious meals during the trip. We also collect dietary & allergy information prior to the trip to cater to each and every student’s needs.

Our meals are comprise of:

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Wholesome grains (cereals)

Meat/Poultry (proteins)

Beans/Vegetables (greens) Fruits (dietary Fiber)

Dairy (calcium)

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1

2

The school will send you 1 link with password to access the pictures

(Smug smug platform)

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https://www.smugmug.com

BEFORE THE TRIP

From 9pm to 12am (after activities)

Photographers upload pictures

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On the following day

You can access pictures with link and password

DURING THE TRIP

Packing List

• a. 1 small suitcase/bag for clothes

• b. 1 small backpack (bus trip, hiking)

• c. 2 T-shirts/day (NOT 100% Cotton, Dri-fit recommended!)

• d. 2 long sleeved T-shirts

• e. 2 or 3 pairs of shorts or skorts

• f. 1 warm jumper

• g. Some light trousers

• h. 2 pairs of closed toed shoes /sneakers (details to follow)

• i. Sandals/flip flops for the evening

• j. 1 pair of underwear/day (minimum)

• k. 1 pair of socks/day (minimum)

• l. 1 swimming suit

• m. 1 raincoat/poncho

• n. 1 cap/hat

• o. 1 bathing towel

• p. 1 swimming pool towel

• q Toilet kit

• r. Plastic bag for wet clothes

• s. Water bottle

• t. Sunscreen

• u. Insect repellent / Insect bite cream

• v. Sunglasses

• w. 1 flashlight/torch

a

b

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2/day

c

d

e

f

g

h

i

m

Min 1/day

j

k

l

w

p

o

r

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t

u

n

v

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• x. 1 small hand sanitizer

• y. 1 set of pajamas/ sleeping clothes

y

Ready for Activities??

2. APPROPRIATE FOOTWEAR

1. CORRECT CLOTHING FOR THE ACTIVITY & WEATHER

Before going to the Meeting Area for activities, make sure you are fully prepared with:

WATER ACTIVITIES:

• Water Shoes
• Old Shoes

LAND ACTIVITIES:

• Training Shoes
• Sneaker Shoes

3. BACKPACK WITH THE “5 ESSENTIALS”

NOT:

• Crocs
• Flip flops
• Sandals
• Sliders

5 Essentials (inside your Backpack):

• a. Rain coat/Poncho
• b. Cap/hat
• c. Water bottle
• d. Sunscreen
• e. Insect repellent / Insect bite cream

a

b

c

e

d

Footwear - General Activities

• Enclosed Toes

• Securely fastened on feet

For ALL Land based activities (Ropes Course, Archery, Rock Climbing, etc.) footwear must be:

• Adequate support for growing feet!

TRAINING SHOES

• Good Grip
• Snug fit

NB. May get wet/dirty!

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SNEAKER SHOES

• Good Grip
• Snug fit

NB. May get wet/dirty!

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• Adequate grip & protection

NOT:

• Crocs
• Flip flops
• Sandals
• Sliders

Watersports Footwear

a

b

d

For Watersports (Kayak, SUP, Raft Building, Canyoning) footwear must be:

• Enclosed Toes

• Securely fastened on feet

IDEAL

ADEQUATE

WATER SHOES

• Good Grip
• Ankle Support
• Snug fit

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a

NEOPRENE BOOTS

• Good Grip
• Snug fit

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b

c

c

CLOSED TOED SANDLES

• Good Grip
• Snug fit

OLD TRAINERS

• Old/Worn
• A little small with socks,

but will fine without socks!

d

• Adequate grip

NB. This footwear will get wet!

Hiking Footwear

a

b

d

For Hiking, footwear must have:

• Enclosed Toes (for protection!)

• Securely fastened on feet

IDEAL

ADEQUATE

HIKING BOOTS

• Good Grip
• Ankle Support
• Snug fit

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a

HIKING SHOES

• Good Grip
• Snug fit

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b

c

c

TRAINING SHOES

• Good Grip
• Snug fit

SNEAKER SHOES

• Good Grip
• Snug fit

d

• Good grip - for walking in muddy/slippery terrain!

• Adequate support for growing feet!

NB. This footwear may get wet/dirty!

Freetime Footwear

RELAX & CHILL:

• Crocs
• Flip flops
• Sandals
• Sliders

PLAY SPORTS GAMES, WE RECOMMEND:

• Training Shoes
• Sneaker Shoes

NO BARE FEET!!!

THANKS

www.asiamotions.com.vn

asiamotionsofficial

@asiamotions