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Time Management

*it’ll be helpful to have a pen and paper for this session

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Hello!

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My career is a choice that indicates my values

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My time is a choice that indicates my values

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Time Management

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Time Management

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Time Management

Togetherness

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Priorities

9:22

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Priorities
Systems

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Priorities
Systems
Maintenance

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Priorities
Systems
Maintenance

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Togetherness is the concept that you have your shit together enough to be using your time intentionally toward your priorities

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What are your priorities?

Career
Wellbeing
Personal Development
Physical Environment
Fun + Creativity

Finances
Family
Friendships
Romantic Relationships
Faith

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What are your priorities?

Career
Wellbeing
Personal Development
Physical Environment
Fun + Creativity

Finances
Family
Friendships
Romantic Relationships
Faith

Pick the top 3-4 that are most important to you right now

Why are they the ones to focus on?

9:26

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Take it to the “meso” level

Macro priority: Wellbeing

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Take it to the “meso” level

Macro priority: Wellbeing

Micro priority: Run a 5k

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Take it to the “meso” level

Macro priority: Wellbeing

Micro priority: Run a 5k

Meso priority: Make time each week to move my body

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Take it to the “meso” level

Macro priority: Personal development

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Take it to the “meso” level

Macro priority: Personal development

Micro priority: Take a course on Python

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Take it to the “meso” level

Macro priority: Personal development

Micro priority: Take a course on Python

Meso priority: Spend time learning various coding languages

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Take it to the “meso” level

Macro priority: Personal development

Micro priority: Take a course on Python

Meso priority: Spend time learning various coding languages

Take 5 minutes to refine your priorities to be at the “meso” level

9:34

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When your priorities and values are clear to you, making decisions becomes easier

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Priorities
Systems
Maintenance

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How do I create a system that allows me to be intentional and flexible in pursuing my priorities?

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A togetherness system does certain things for you - but is constructed in any way you choose

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System Criteria

Your system needs to…

Have a calendar that reflects where you are supposed to be and when, travel + prep included
Be integrated
Have all deadlines in one place
Have a place to record longer-term ideas
Have a place to record longer-term to-dos
Have a place to capture last minute things that come up
Be flexible

9:42

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System Audit

1: this does not currently exist for me

2: this is sort of there, but might not be working optimally

3: this is fully present and functional

Have a calendar that reflects where you are supposed to be and when, travel + prep included
Be integrated
Have all deadlines in one place
Have a place to record longer-term ideas
Have a place to record longer-term to-dos
Have a place to capture last minute things that come up
Be flexible

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Turn and Talk

Which elements are most optimal for you right now?
Which elements do you most want to implement/think will have the biggest impact for you?

9:49

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Priorities
Systems
Maintenance

9:55

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You owe it to yourself to spend at least an hour, once a week, proactively setting yourself up for the next week

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Weekly round-up (noun): A ritual time during the week - typically at the end - where you close out the past week and prepare for the next week

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Turn and Talk

What stands out to you about the concept of a weekly round up?
Why might this be important?
What might be some barriers to executing that you’d need to overcome?

9:57

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Keys to your Weekly Round Up

You Look Back

What didn’t happen this week that needs to get moved to next week?
What meetings did I have this week and what action steps came out of them that need to happen next week?
What emails aren’t closed out that I need to respond to next week?

You Look Ahead

What are my priorities and are they on the calendar?
Do I need to prep for anything next week?
Do I have a good estimate of how long my tasks will take?
2-3 weeks out: anything coming up that you need to act on this week?

Make the Calendar:

Based on your look back and ahead, move around or delete any appointments or work
Add things to your calendar that aren’t there (like tasks, appointments, etc.)
Check: Do I have enough breathing room to be flexible?

10:00

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Commit Out Loud

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It’s only going to happen if it’s on the schedule