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Welcome to my presentation

Topic: MICROSOFT OFFICE POWERPOINT 2003.

By:Saakshi J. Shetty

Roll number:20422

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Introduction

  • In today’s highly competitive world representing ideas in effective manner is very important and has become the need of the hour.
  • No matter how good or bad the product or for that matter the project is, if the idea of the project or the product is not communicated effectively and efficiently, then the failure is guaranteed.

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  • One is also better heard if the ideas are presented stylistically.
  • One of the best ways of expressing the ideas is visual images, which includes usage of graphics and pictures.
  • Graphics, when used to convey ideas, expressions, or thoughts are known as presentation graphics or business graphics.
  • A good presentation can truly convince, motivate, inspire and educate its audience.

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Microsoft Office PowerPoint 2003

  • Microsoft Office PowerPoint 2003 is a powerful, easy to use presentation package which is a part of Microsoft Office 2003 products.
  • It’s primary purpose is to help you design professional-style presentations quickly and easily.
  • It offers the tools to create a basic presentation and to enhance and customise it to meet its goal.
  • The tri-plane feature of PowerPoint 2003 allows you to view the slides, outline, and notes simultaneously, so that you can easily organise the information to present in the slides.

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Starting MS Office PowerPoint-2003

  • To open Microsoft PowerPoint, perform any one of the following steps:
  • Double-click the MICROSOFT POWERPOINT icon (Shortcut) located on the desktop.
  • Click START, point to ALL PROGRAMS, then point to MICROSOFT OFFICE, and then select MICROSOFT OFFICE POWERPOINT 2003.

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Picture-1

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Picture-2

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  • Picture-1 shows how to open microsoft powerpoint in windows xp.

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  • Picture-2 shows how to open microsoft powerpoint in windows 10.

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Microsoft PowerPoint Environment.

  • When Microsoft PowerPoint is opened, the main screen of the program appears. This main window contains many parts; these are as follows:
  • Title bar
  • Menu bar
  • Standard Toolbar
  • Formatting Toolbar
  • Outline/Slide Tabs
  • Screen views
  • Slide Pane
  • Notes Pane
  • Status bar
  • Drawing Toolbar

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Picture-3

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Explaination

  • The TITLE BAR is located at the very top of the PowerPoint window and it displays the name of the application and active presentation.
  • Below this bar we can find MENU BAR, which contains different menus that controls all the options, functions, and commands for the entire Microsoft PowerPoint application.
  • A TOOL BAR is positioned just below the menu bar. Tool bar contains command buttons that provide single-click entry to carry out many tasks.

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  • By default, STANDARD and FORMATTING TOOLBARS are displayed in the PowerPoint environment.
  • Additional toolbars like DRAWING and PICTURE TOOLBARS can be added by right-clicking on the menu bar and selecting the desired toolbars(s) from the pop-up menu.
  • Below the toolbars, on the left side OUTLINE/SLIDES TABS are located. They are used to organise and develop content for the presentation, move slides from one position to another, and edit titles and body text.

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  • PowerPoint provides a range of screen views for creating a presentation. The different screen views available are NORMAL, SLIDE SORTER AND SLIDE SHOW. These views give you the opportunity to modify and develop your presentation as desired. You can select the desired view by clicking the button at the bottom of the page.

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  • In SLIDE PANE, you can see the way the slide appears, with text, design elements, and graphics. You can also add or edit text, hyperlinks, graphics, movies, sounds, and animations to individual slide in this pane.
  • Below slide plane is the NOTE PANE. This pane lets you add speaker notes to your presentation. These notes are kept by speaker for reference. These are typically a smaller version of the slides along with some notes.

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How to create a new presentation ????

  • Whenever you start powerpoint, it opens a new blank presentation and the Getting Started task pane, which enables to access online help and content, open existing presentations and create a new presentation. To create a new presentation, click CREATE A NEW PRESENTATION on the Getting Started task pane, to display New Presentation task pane. A new presentation can be created using the AUTOCONTENT WIZARD, DESIGN TEMPLATE and BLANK PRESENTATION.

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Using the AutoContent Wizard.

  • The AUTOCONTENT WIZARD helps you to create and structure the content of presentation in a clear and logical way. It helps in creating a presentation by leading you through some basic steps.
  • The wizard then uses answers to automatically layout and format the presentation.
  • Powerpoint 2003 then selects the best style and built-in outline to suit the presentation.

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  • This wizard helps to create a presentation quickly and easily and is very helpful for new users.
  • To create a presentation using this wizard, follow the steps given in the next slide.

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STEPS

  1. Select from AUTOCONTENT WIZARD from the New Presentation task pane to display the AutoContent Wizard dialog box. Click NEXT to continue to the next step.
  2. The wizard displays various categories of presentations, such as ALL, GENERAL, CORPORATE, PROJECTS, and SALES/MARKETING. The box adjacent to these categories displays the available presentations for the category selected. Select the desired presentation and click NEXT.
  3. The next decision is to select the output type. You can present the slide show on an overhead projector, computer screen, and so on. Select the desired output type and click NEXT.
  4. Enter the presentation title, which you want to display in each slide inside the PRESENTATION TITLE BOX. You can also include information such as the company name or the name of your department in the FOOTER box. There are two checkboxes as well. One includes a date on which the presentation was last updated and other adds the slide number. Select the desired option and click NEXT.
  5. Click FINISH to create the presentation.
  6. A presentation is created.

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Using Blank Presentation

  • The most basic method of creating a slide show presentation is by using BLANK PRESENTATION. This method is used to start the whole process of creating presentation from the scratch. In other words, it includes no preset design, colour, or content suggestion. To use the Blank Presentation, follow the steps which is in next slide.

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STEPS

  1. Select BLANK PRESENTATION from the New Presentation task pane to display a new blank slide and a Slide Layout task pane.
  2. Choose the layout of the slide. Note that the PowerPoint 2003 includes 27 different types of layouts, known as AUTOLAYOUTS.

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USING DESIGN TEMPLATE

  • Powerpoint provides many built-in slide sets(templates) with different backgrounds and text formatting to create a presentation.
  • A design template includes pre-formatted layouts, fonts, and colours, which blend together to give a consistent look to the presentation.

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  • If you choose DESIGN TEMPLATE, a new presentation is displayed using the design selected by the user, consisting of a single slide. This option allows you to create a presentation, maintaining a consistent design scheme like layouts, colours, fonts, and so on.
  • To use the Design Template, follow the steps which is in the next slide.

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STEPS

  1. Select from DESIGN TEMPLATE from the New Presentation task pane to display Slide Design task pane, which shows various design templates.
  2. Choose the template for the slide from APPLY A DESIGN TEMPLATE section.

NOTE:

Microsoft PowerPoint 2003 contains readymade design templates each having its own layout, font styles, and font colours, and so on.

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WORKING WITH DIFFERENT VIEWS

PowerPoint provides different types of screen layouts for constructing presentation in addition to the Slide Show.

  • View is a way in which one can see and work with the presentation and slides. User can select the page view by clicking the screen view by clicking the screen view buttons on the left hand side at the bottom of the window.

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TYPES OF VIEWS

  • The three powerpoint views they are:
  • Normal view
  • Slide sorter view
  • Slide show view

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Normal View

  • The default view in PowerPoint 2003 is the Normal View, which makes the most commonly used components of a presentation easily accessible to the user. This view contains three working areas:
  • Slide and outline tabs on the left.
  • The slide on the right.
  • Notes pane at the bottom.

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  • Normal view enables to see various aspects of the presentation simultaneously in two different tabs:
  • Outline tab
  • Slides tab

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Outline Tab

  • This tab enables a user to write and edit the content of presentation.
  • When the text is selected in the outline tab, the buttons for working with outline become available on the Standard and Formatting toolbars. One can use these buttons to organize the presentation like increasing and decreasing the text indents, expanding and reducing the content etc.

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Outline Tab in Normal View

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Slides Tab

  • This tab displays the slides as thumbnail-sized images.
  • This tab is helpful for navigating through presentation, seeing the effects of design changes, adding, deleting, or rearranging slides.

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PIC: Slides Tab

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Slide Sorter view

  • This view option displays all the slides in a presentation as thumbnails.
  • In simple terms, all the slides in the presentation are displayed on the screen at the same time in a miniature form.
  • This view helps user to add, delete, and rearrange the slides. Also, transition effects can be added for moving from one to another slide in a convenient manner. Thus, this view acts like a preview tool.

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Pic: Slide sorter view

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Slide Show View

  • Generally, this view is used when you want to deliver a presentation.
  • This view option allows you to view the slides(full screen), as they would appear in a slide.

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Pic: Slide Show

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