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Cleaning Data with

12:00 - 1:00 am

dscommons@uvic.ca

uvic.ca/library/dsc/

For the UVic Libraries

Digital Scholarship Commons

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What we will cover in today’s lesson:

Activities: https://lib.uvic.ca/or

What is messy vs clean data
OpenRefine for key cleaning practices:

Analysing the frequency of values
Clustering and standardizing values
Separating values in the same field
Joining multiple values in separate fields

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All data are not created equal...

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Data arise from many sources

> Automatically generated

> Downloaded from online database/repository

> Scraped from the web

> Shared from colleagues

> Manually created and managed

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Signs of “messy” data:

> missing values

> inconsistent values/formats

> unclear column headings

> poor/absent structure

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Signs of “high integrity” data:

> validity (conformation to defined rules/constraints)

> accuracy (conformity of a measure to “true” value)

> completeness (degree to which all measures known)

> consistency (degree to which measures are equivalent -� i.e. do not contradict)

> uniformity (degree to which measures use same units)

https://en.wikipedia.org/wiki/Data_cleansing

Validity: The degree to which the measures conform to defined rules or constraints.

Data-Type Constraints – e.g., values in a particular column must be of a particular datatype, e.g., Boolean, numeric (integer or real), date, etc.
Range Constraints: typically, numbers or dates should fall within a certain range. That is, they have minimum and/or maximum permissible values.
Mandatory Constraints: Certain columns cannot be empty.
Unique Constraints: A field, or a combination of fields, must be unique across a dataset. For example, no two persons can have the same social security number.
Set-Membership constraints: The values for a column come from a set of discrete values or codes. For example, a person's gender may be Female, Male or Unknown (not recorded).
Foreign-key constraints: This is the more general case of set membership. The set of values in a column is defined in a column of another table that contains unique values. For example, in a US taxpayer database, the "state" column is required to belong to one of the US's defined states or territories: the set of permissible states/territories is recorded in a separate States table. The term foreign key is borrowed from relational database terminology.
Regular expression patterns: Occasionally, text fields will have to be validated this way. For example, phone numbers may be required to have the pattern (999) 999-9999.
Cross-field validation: Certain conditions that utilize multiple fields must hold. For example, in laboratory medicine, the sum of the components of the differential white blood cell count must be equal to 100 (since they are all percentages). In a hospital database, a patient's date of discharge from hospital cannot be earlier than the date of admission.�

Accuracy: The degree of conformity of a measure to a standard or a true value - see also Accuracy and precision. Accuracy is very hard to achieve through data-cleansing in the general case, because it requires accessing an external source of data that contains the true value: such "gold standard" data is often unavailable. Accuracy has been achieved in some cleansing contexts, notably customer contact data, by using external databases that match up zip codes to geographical locations (city and state), and also help verify that street addresses within these zip codes actually exist.�
Completeness: The degree to which all required measures are known. Incompleteness is almost impossible to fix with data cleansing methodology: one cannot infer facts that were not captured when the data in question was initially recorded. (In some contexts, e.g., interview data, it may be possible to fix incompleteness by going back to the original source of data, i,e., re-interviewing the subject, but even this does not guarantee success because of problems of recall - e.g., in an interview to gather data on food consumption, no one is likely to remember exactly what one ate six months ago. In the case of systems that insist certain columns should not be empty, one may work around the problem by designating a value that indicates "unknown" or "missing", but supplying of default values does not imply that the data has been made complete.�
Consistency: The degree to which a set of measures are equivalent. Inconsistency occurs when two data items in the data set contradict each other: e.g., a customer is recorded in two different systems as having two different current addresses, and only one of them can be correct. Fixing inconsistency is not always possible: it requires a variety of strategies - e.g., deciding which data were recorded more recently, which data source is likely to be most reliable (the latter knowledge may be specific to a given organization), or simply trying to find the truth by testing both data items (e.g., calling up the customer).�
Uniformity: The degree to which a set data measures are specified using the same units of measure in all systems. In datasets pooled from different locales, weight may be recorded either in pounds or kilos, and must be converted to a single measure using an arithmetic transformation.

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Signs of “high integrity” data:

> validity

> accuracy

> completeness

> consistency

> uniformity

https://en.wikipedia.org/wiki/Data_cleansing

Validity: The degree to which the measures conform to defined rules or constraints.

Data-Type Constraints – e.g., values in a particular column must be of a particular datatype, e.g., Boolean, numeric (integer or real), date, etc.
Range Constraints: typically, numbers or dates should fall within a certain range. That is, they have minimum and/or maximum permissible values.
Mandatory Constraints: Certain columns cannot be empty.
Unique Constraints: A field, or a combination of fields, must be unique across a dataset. For example, no two persons can have the same social security number.
Set-Membership constraints: The values for a column come from a set of discrete values or codes. For example, a person's gender may be Female, Male or Unknown (not recorded).
Foreign-key constraints: This is the more general case of set membership. The set of values in a column is defined in a column of another table that contains unique values. For example, in a US taxpayer database, the "state" column is required to belong to one of the US's defined states or territories: the set of permissible states/territories is recorded in a separate States table. The term foreign key is borrowed from relational database terminology.
Regular expression patterns: Occasionally, text fields will have to be validated this way. For example, phone numbers may be required to have the pattern (999) 999-9999.
Cross-field validation: Certain conditions that utilize multiple fields must hold. For example, in laboratory medicine, the sum of the components of the differential white blood cell count must be equal to 100 (since they are all percentages). In a hospital database, a patient's date of discharge from hospital cannot be earlier than the date of admission.�

Accuracy: The degree of conformity of a measure to a standard or a true value - see also Accuracy and precision. Accuracy is very hard to achieve through data-cleansing in the general case, because it requires accessing an external source of data that contains the true value: such "gold standard" data is often unavailable. Accuracy has been achieved in some cleansing contexts, notably customer contact data, by using external databases that match up zip codes to geographical locations (city and state), and also help verify that street addresses within these zip codes actually exist.�
Completeness: The degree to which all required measures are known. Incompleteness is almost impossible to fix with data cleansing methodology: one cannot infer facts that were not captured when the data in question was initially recorded. (In some contexts, e.g., interview data, it may be possible to fix incompleteness by going back to the original source of data, i,e., re-interviewing the subject, but even this does not guarantee success because of problems of recall - e.g., in an interview to gather data on food consumption, no one is likely to remember exactly what one ate six months ago. In the case of systems that insist certain columns should not be empty, one may work around the problem by designating a value that indicates "unknown" or "missing", but supplying of default values does not imply that the data has been made complete.�
Consistency: The degree to which a set of measures are equivalent. Inconsistency occurs when two data items in the data set contradict each other: e.g., a customer is recorded in two different systems as having two different current addresses, and only one of them can be correct. Fixing inconsistency is not always possible: it requires a variety of strategies - e.g., deciding which data were recorded more recently, which data source is likely to be most reliable (the latter knowledge may be specific to a given organization), or simply trying to find the truth by testing both data items (e.g., calling up the customer).�
Uniformity: The degree to which a set data measures are specified using the same units of measure in all systems. In datasets pooled from different locales, weight may be recorded either in pounds or kilos, and must be converted to a single measure using an arithmetic transformation.

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2017 Data Scientist Survey

https://visit.figure-eight.com/rs/416-ZBE-142/images/CrowdFlower_DataScienceReport.pdf

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2017 Data Scientist Survey

https://visit.figure-eight.com/rs/416-ZBE-142/images/CrowdFlower_DataScienceReport.pdf

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KEEP

CALM

AND

CLEAN YOUR

DATA

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> Free, open source tool

> Visualize and manipulate large quantities of data

> Key functions: Data Normalization

Column Reorganization

Faceting and Clustering

Tracking Processes

Exporting Data

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Samuel Maclure Architectural Drawings

http://contentdm.library.uvic.ca/cdm/landingpage/collection/collection35

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McTaggart Cowan Mammal Skeletons

https://exhibits.library.uvic.ca/spotlight/ian-mctaggart-cowan/browse/3-d-scans?view=masonry

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Workshop Badges

If you’d like to earn a DSC badge, email xxx to dscommons@uvic.ca

UNCONFIRMED IF BADGE READY TO BE PROMOTED

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Questions or Comments?

dscommons@uvic.ca

uvic.ca/library/dsc/