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enFocus Phase 2 Re-Opening

August 3, 2020

Policy Overview

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Phase 2 for enFocus

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Policies for enFocus - Phase 2

Social Distancing/Protective Equipment

  • Maximum of 7 people at SB office
  • Maximum of 5 people at the Elkhart office

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  • Within the SB office:
    • The two larger meetings spaces are in use:
      • The first (the larger of the two) is reserved for phone calls and virtual meetings
      • The second (the smaller of the two is reserved for nCloud utilization
  • You can’t come in if the office is at capacity
  • If you need to pick something up, plan around off-hours/capacity of the office.

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Policies for enFocus - Phase 2

Social Distancing/Protective Equipment

  • A face mask will be required upon entry and any time you are moving about the office - Leaving to take a phone call outside, going to the restroom, etc.
  • When you are in a stationary spot and have a distance greater than six feet between you and your coworkers, you may remove your face mask.

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South Bend Office Layout - Lower Level

Storage

White Board

White Board

Storage

Storage

Lower Level capacity = 7

Anytime entering office, use sanitizer

nCloud Use Only

Individual Virtual Meeting

Space

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Individual Workstation (Tableau/ HIPAA work)

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South Bend Office Layout - Mezzanine Level

Upper Level capacity = 7

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TV

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Elkhart Office Layout

White Board

TV

TV

ETHOS capacity = 5

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enFocus policy - Phase 2

Social Distancing/Protective Equipment

  • All staff can work from office and can sign up to come in through a Google Sheet monitored by LT/SYF member
    • Team members do not have to come into the office during Phase 2

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enFocus policy - Phase 2

Social Distancing/Protective Equipment

  • We are prioritizing utilizing our office space for group meetings
  • A weekly signup sheet will be sent out Sundays at 6 PM
  • You must sign up the day before even if we’re not close to capacity! (We need it for contact tracing, just in case)
  • Please don’t delete anyone from the list!
  • If you don’t hear from us, you’re good to come in!
  • If you have an extenuating circumstance (no internet, power outage), message the LT/SYF reserve person for that day that you need to come in.
  • You may be asked to stay home if you are using the office for individual work and we are at capacity.

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enFocus policy - Phase 2

Social Distancing/Protective Equipment

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  • Hand Sanitizer:
    • Will be available at the entrance of both offices and group space.
    • Team members are expected to use sanitizer upon every entry to the office. (Coming in for the day, coming back from the restroom, a phone call, etc.)
    • Team members are expected to use sanitizer before and after writing on whiteboards
  • Whiteboard markers:
    • Please choose 2 and label them as your own. We encourage you to use hand sanitizer before and after you utilize whiteboard markers.

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enFocus policy - Phase 2

Social Distancing/Protective Equipment

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  • Kitchen/Microwave Areas:
    • Kitchen areas are closed. Please plan accordingly by bringing in a lunch that does not require refrigeration/microwaving or leaving the office for lunch.
    • That means the coffee/water too (Sorry).
  • Soft surfaces:
    • During Phase 2, soft surfaces that are more challenging to sanitize, such as our couches and gray chairs, will be off limits.
  • Printers:
    • Minimize printing needs
    • Use hand sanitizer before and after touching the printers

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enFocus policy - Phase 2

Sanitation/Disinfection

  • Disinfection with bleach or Lysol wipe at end of each work day
    • LT member to wipe down high touch surfaces including
      • Door handles
      • Desks
      • Printers
      • Chairs
    • Team members to use their best judgment in sanitizing surfaces before/after use

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enFocus policy - Phase 2

COVID Testing

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  • enFocus will require staff to be COVID tested when:
    • An individual exhibits symptoms lasting longer than 72 hours
  • While awaiting COVID results:
    • The individual will not be allowed into enFocus workspace and we recommend self-isolation
  • Employees must communicate the results of the test with enFocus
    • enFocus will protect your privacy. We are requiring these results to extend health protection to other employees who you may have been exposed to.
    • enFocus will not share your results broadly
    • When communicating to exposed team members, your name will not be used

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enFocus policy - Phase 2

COVID Negative Test

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  • You may come to the office when you feel better!

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enFocus policy - Phase 2

COVID Positive Test

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  • Take the time you need to feel better!!!
  • If you are well enough, you may work remotely
  • You may return to the office when:
    • 2 weeks have passed since the positive test result AND
    • You have not displayed symptoms for the last 72 hours

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enFocus policy - Phase 2

Workforce Contact Tracing

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The Google Sheet can serve as documentation for workforce contact tracing should someone from the team become infected

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enFocus will contact any team members exposed within the last 10 business days and ask them to work remotely for the following 10 business days, monitor their symptoms and temperature.

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Exposed employees may return to work after 10 business days if they do not display any symptoms, including a lack of fever over 100F.

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Timeline

  • These policies are in place beginning 3/1/2021

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