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INSPIRING STUDENTS ONE ROBOT AT A TIME.

Presented by

Brandi Bolinger

Senior Program Manager

CREATING

TEAM CONTRACTS

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THINGS WE’RE GOING TO COVER

Team Member Roles

Documenting Expectations

Developing Big Picture Documents

Suggestions for Contract Agreements

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WHY IS THIS IMPORTANT?

Inspiring people is GOOD!

BACKBONE OF EFFECTIVE TEAMS:

Set and execute clear expectations for Students, Coaches and Parents
Maintain communication with Students, Coaches, and Parents
Encourage Student-Centered behavior
Empower Students and Coaches to enforce the Code of Conduct

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HOW IS A TEAM CONTRACT HELPFUL?

More credibility within your School District or community
Parents and Students take Coaches more seriously
Everyone understands their expectations
Coaches backs are (mostly) covered
Less Anxiety & Stress, more success.

Remember this is a contract, and teach Students and Parents to “live” by it.
You should NEVER copy/paste someone else’s contract and expect it to work for you and your Team. Each Team’s contract SHOULD be different to meet its needs.
“Steal from the best, design the rest”
What you expect your students to do, and how you expect them to act are two TOTALLY different things

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ITEMS TO CONSIDER

Attendance - is it mandatory or optional?
Transportation - who is responsible, and when do they need to be there?
Materials - who can use what, and where?
Integrity, honesty, and reliability - how to display these characteristics?
Respect - what is considered “respectful” and what is not?
Exhibit maturity, class and sportsmanship- what does that look like for your Team?
Student-Centered Team - how can you establish and maintain it?
Safety - what is required by your school/community, and what will you add?

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TEAM PARENT & COACH EXPECTATIONS

Encouraging and challenging children is valuable to them and their Team.
The Code of Conduct also applies to Parents, Coaches & Event Partners
Setting expectations for Parents & Coaches is as important as for Students!
Parents & Coaches ALSO need to know what is expected of them, so they can maintain Student-Centered Environments with limited Adult assistance
Setting expectations can help Parents & Coaches recognize the difference between “Helping” and “Taking Over”

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WHAT DOES A CONTRACT LOOK LIKE?

THINGS YOU MIGHT SEE OR NEED TO THINK ABOUT:

Bulleted list of expectations for Parents, Coaches, & Students
A spot for Parents, Coaches, & Students to sign
Physical or Digital Copies for each family to keep
A safe place to store physical or digital copies
Managing access to private data and signatures
How will it be distributed, and by who?
How will copies be collected?
Is there a set deadline for submission, or is it a rolling schedule?

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The Take-Away

Coaches - You are the Leaders of your Team. You have the power to inspire your Students infinitely!

Students - Your Coaches and Parents want to support you and provide you with awesome opportunities. It is YOUR responsibility to take them. No one else can do it for you!

Parents - You are the connection between your child and their Team. Help the Team, attend events, and stay informed. Your support and encouragement is the most valuable thing you can offer!

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INSPIRING STUDENTS ONE ROBOT AT A TIME.

Presented by

Brandi Bolinger

Senior Team Engagement Manager

CREATING

TEAM BUDGETS

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WHY DO YOU NEED A TEAM BUDGET?

RUNNING A ROBOTICS PROGRAM TAKES MONEY!

WAYS TO USE A TEAM BUDGET:

Applying for most State Aid Funds or grants requires a budget
Requesting funds from your School
Asking local businesses for sponsorships, partnerships, or donations
Showing parents how much a program costs annually

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Everyone’s resources are different - so take what you need and leave the rest!

MAKE A ONE-SIZE-FITS-ALL

NONE of these methods are required.

What you do and how you do it is up to you!

MANDATE PROCESSES

WE ARE�NOT HERE TO:

You don’t have to recreate the wheel to be successful. All of this is free to use.

OVERWHELM YOU

There are lots of ways to fundraise, and we hope to teach you a few of them!

INTRODUCE NEW METHODS

“Steal from the best, and invent the rest!”

SHARE RESOURCES

"Make everything as simple as possible, but not simpler." -Albert Einstein

SIMPLIFY PROCESSES

THE MAIN�GOALS ARE TO:

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MISCELLANEOUS COSTS

ORGANIZATION

REGISTRATION FEES

UPGRADE AND REPLACEMENT PARTS

FIELD AND GAME

ELEMENTS

TOURNAMENT REGISTRATION FEES & TRAVEL COSTS

Team Uniforms

Printing Supplies

Giveaways

Specialty Items

Upgrade Materials

Backup motors, brains & controllers

Gas/Vehicles

Food

Hotels

WHAT DOES IT TAKE TO FUND YOUR TEAM?

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Who you are

Where you’re from

Your Mission/Vision

ABOUT

YOUR TEAM

Anything and Everything

that costs money

EXPENSES

YOU INCUR

LEVELS OF

SPONSORSHIP

What does a person or company “get” for donating?

What has your Team accomplished?

LOTS & LOTS OF

RECOGNITION

CREATING A BUDGET PACKET FOR YOUR TEAM

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CREATING A BUDGET FOR VRC

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CREATING A BUDGET FOR VEX IQ COMPETITION

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BUDGET PACKET TIPS & TRICKS

Start with Brandi’s template budget for VRC or VIQRC
Use a program like Google Docs, Canva, or Word to create a document
Distribute physical or digital copies as needed
Have Students practice their “pitch” to businesses
Be sure to update each season
Document the iterations and development of this in your Engineering Notebook, and talk about it during your interview