High School Accountability

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Judy Honaker for CIP at HEC

December 3 & December 4, 2024

HIGH SCHOOL: COMPONENTS AND INDICATORS

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High School

SOL: Standards of Learning VAAP: Virginia Alternate Assessment 3E: Enrollment, Employment, and Enlistment

Mastery

50%

Readiness

35%

Graduation

15%

High School

Data You need and �How to Get the DATA to VDOE

Data Sources:

Within Single Sign-on for Web Systems (SSWS), access these reports:

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Federal Accountability Application (ESSA)

• Federal Accountability Detail Report (English Learner Progress, Chronic Absenteeism)

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• Student Achievement Roster (Reading, Math, Science Performance)

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Cohort Graduation Application (OGR)

• FGI Detail Report

(6-year Graduation Rate)

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Components and Indicators

• Mastery
• Reading SOL/VAAP Tests
• Math SOL/VAAP Tests
• Science SOL/VAAP Tests
• EL Progress using ACCESS test data
• Readiness
• Chronic Absenteeism
• 6-year Extended Graduation Rate with Applied Studies
• Ready for Life 3E Framework
• Graduation
• Federal Graduation Indicator: 4-year Adjusted Cohort Rate

Find Mastery Data in SSWS �Within Federal Accountability Application Reports

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Directions:

1. In SSWS, access the Federal Accountability Application ESSA and select Reports on the right side
2. Select Student Achievement Roster Report
3. Choose Year 2024-2025 to view data for the 2023-2024 school year.
4. Choose your School
5. The Indicator Type will be either English, Math, or Science. Choose one subject report at a time
6. Report will be in Excel format
7. Use filtering in EXCEL to determine Advanced-1, Pass Proficient-2, or Fail-3

SOL Proficiency Codes

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NOTE:

SOL Code 50-Student Refusal, SOL Code 51-Parent Refusal, and SOL Code 7-Cheating, will result in the student receiving a 0 on the SOL test.

Proficiency Codes for High School:

1. Pass Advanced scores are coded as 1
2. College Ready scores are coded as 8
3. Fail is coded as 3 for SOL tests.
4. Does not meet is scored on VESOL test for failures.
5. High School SOL tests will not have a score of 4 or 5.
6. Scores of 9 are represented by (NS) in Pearson and by these SOL codes 991-Absent, 994-Medical, and 999-already passed. (NS) WILL NOT COUNT AT ALL.
7. Students coded as Refusal or Cheating will receive a score of 0
8. Parent Refusals will not be used for Accountability unless a school does not meet the 95% participation rate.
9. If a school does not meet 95%, then only enough 0 scores will be added to allow the school to meet 95% participation.

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Set filters in EXCEL to display Proficiency Data

Once in the report, you will need to place filters on each column of data.

• From the Home tab, highlight Row 8 that has the light blue shading.

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• On the right of the menu bar, select the Sort and Filter button and select Filter

from the dropdown. This will place a filter on each column in Row 8.

HIGH SCHOOL -- MASTERY --Information�–EOC Reading, Biology, or High School Math

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• Only EOC Reading, Biology, and a math SOL that is taken in high school will count for mastery within the 4-year COHORT.
• If a student takes Algebra I, Geometry, or Algebra II in middle school, a substitute test such as the ACT or SAT can be added to accountability.
• If Earth Science is taken at middle school, that will not count in the middle school or high school calculations. ONLY grade 8 science will count in the middle school calculations.
• If a student takes Algebra 1 in high school and fails, then takes Geometry and passes, only the Algebra 1 failure will count in the COHORT for mastery.
• Students will be allowed to take WorkKeys Writing as a substitute test for writing and WorkKeys Workplace Documents as a substitute test for EOC Reading for graduation purposes only. Substitute tests will NOT be included in the new accountability.

HIGH SCHOOL -- MASTERY �–EOC Reading, Biology, or High School Math

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Points Earned / No. of Students X 100 = Percent of Possible Points

HIGH SCHOOL

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Federal Accountability Detail Report

Directions:

1. In SSWS, access the Federal Accountability Application ESSA and select Reports on the right side
2. Select Federal Accountability Detail Report
3. Choose Year 2024-2025 to view data for the 2023-2024 school year.
4. Choose your School
5. This report will give details related to Participation, Pass Rates for each Subject, EL Progress, Chronic Absenteeism, and Federal Graduation Index
6. Report will be in Excel format

ENGLISH LEARNER PROGRESS

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Federal Accountability Detail Report: English Learner Progress

NOTE:

• If there are not at least 15 students with 2 consecutive years of ACCESS scores, the EL progress will not be used.
• The 10% EL progress will be redistributed to each of the other categories.

Chronic Absenteeism

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NOTE:

• Currently, Chronic Absenteeism data follows federal guidelines. NO Flex Time –Transfer students counted differently.
• Negotiations by state to allow Flex Time Makeup are ongoing.

CA is an inverse operation: 107/618 = 17.31 -100 = 82.69

3E Framework – Enrollment – Employment -Enlistment

Students can earn points in each of the 3 categories but can only earn points in 1 category within the same criteria.

Ready for Life: ENROLLMENT

“College-ready” means receiving at least a 3 on an AP exam, a 4 on a higher-level IB exam, a 5 for a standard-level IB exam, an E on a Cambridge A/AS exam, or a 50 on CLEP exams.

HIGH SCHOOL -- Enrollment --Information�

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• The AP and DE courses can be mixed. For example, students can have two AP exams with a score of 3 or higher and one DE course with a B average to earn 1 point.
• Early College Scholar Certificates are worth 1 point. Criteria for Early Scholar Certificates are: Working toward an Advanced Diploma, have 15 hours of college credit and have a B average. Coding for Early College Scholars must be done by March 31.
• Some schools award B+ or B-. for the purpose of the Enrollment category, the + or – does not matter when looking at AP or Dual Enrollment courses for grade of B or grade of C.

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Enrollment – How Does the Data get to VDOE�PowerSchool Coding Location

PowerSchool 🡪 Compliance 🡪 General

Coding Location for Dual Enrollment & Work-Based Learning

PowerSchool 🡪 Courses & Programs🡪 Course Registrations

Ready for Life: EMPLOYMENT

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Work Based Learning Codes

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**VDOE is in the process of re-defining work-based learning**

The Code of Virginia 22.1-253.13:4 (D6) requires that students complete one of three options that could include (ii) completing a high-quality work-based learning experience, as defined by the Board.

CTE Completers 🡪 SRC Report 🡪 VDOE

NOTE: CTE Competency must be recorded in PowerSchool. The SRC report will pull data from each of the fields. If students are not coded as “YES(1), the SRC report will not indicate this student is a completer.

Credentials in PowerSchool – Industry Recognized –Worth More

Credentials –Highly Recognized Credential –Worth More

Credentials –Highly Recognized Credential –Worth More

Employment – Possible for Washington County

HD + HW + WBL = 1.5 points

Employment – Possible for Washington County

Completer plus HD + WBL = 1.25 points

Employment – Possible for Washington County

Completer plus HD + HW = 1.0 points

Employment – Possible for Washington County

Completer plus HD = 0.75 points

Employment – Possible for Washington County

Completer or WBL = 0.5 points

HIGH SCHOOL -- enlistment

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*Minimum AFQT scores (based on four of the ten ASVAB subscores) vary for different branches of the military, and minimum composite scores across the ASVAB subscores vary for different military roles (e.g., combat vs. skilled technical).

JROTC will be considered as an option in the future for inclusion in the framework.

NOTE:

• Currently, there is no way to share the data from the ASVAB test with VDOE. VDOE is going to try to find a way to share the data from ASVAB military sources.

ASVAB - As a Credential cannot be entered in PowerSchool

• Prior to 2017, ASVAB scores could be added to PowerSchool within the Credential section
• After 2017, ASVAB scores can only be added to PowerSchool if associated with specific SCED Codes
• If your school teaches ROTC, then the ASVAB score can be attached to that course.

HIGH SCHOOL – Ready for Life – 3 E Framework

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NOTE:

• The number of students is the number of students in that COHORT.

HIGH SCHOOL --Mastery totals

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NOTE: Calculation

• Points earned / Students X 100 = Percent of Possible Points
• Percent of Possible Points X Weight = Index Value

HIGH SCHOOL – 4-Year Federal Graduation Index

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HIGH SCHOOL – 6-Year Graduation

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Directions:

1. In SSWS, access the Cohort Graduation (OGR)
2. Select the FGI Detail Report.
3. Choose Year 2022.
4. Choose your Division and the School
5. Select Six Year Rate and View Report
6. To calculate Points Earned, add Total Graduates + Applied Studies
7. For the Total No. of Students, use the Cohort number

HIGH SCHOOL – Readiness Components

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HIGH SCHOOL – Mastery & Graduation

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HIGH SCHOOL - Readiness

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HIGH SCHOOL -- Overall Performance

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PERFORMANCE CATEGORIES

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High School –DATA REPORTS uploaded to VDOE

SRC REPORT

• Fall by October 1 –No Performance Data reported
• Spring by March 31 –All Early College Scholar Certificates must be Coded as 2
• EOY by June 30 – ALL Completers

MSC REPORT

• EOY by June 30 – ALL Associate Degrees, AP courses, DE courses, Work-based Learning, Co-Op students
• EOY by August 15 – ALL graduation data

CTECC REPORT

• EOY by July 31– ALL credentials, EXCEPT for Work Place Readiness Skills credential uploaded directly into SSWS.

Work Place Readiness Skills Credential REPORT

• EOY by July 31– WRS vendor reports Work Place Readiness Skills credential information directly to VDOE

High School –Odds and Ends

1. SOL test takes coded as Medical, Absent, or Refusals

• Any student coded as medical, absent, or refusal will not be included in the new accountability system UNLESS the school did not meet the 95% participation requirement.
• If a school did not meet the 95% participation requirement, a score of 0 would be added just to meet that 95% rule.

2. Transfers and partial attendance for students who have attended less than one-half the year

• Students will only be considered as a transfer if they enroll after Semester 1.
• All students who have attended less than one-half of the year will be excluded from accountability if they fail the test. If they passed the test, then they will be included.
• However, ALL students who attempt a test will be included in the School Quality Profile and the Build-A-Table data even if they were coded as a transfer; pass or fail.

3. Subgroup Information

• The new accountability system will also include “subgroup” calculations.
• A subgroup would be identified as needing support ONLY IF that subgroup is in the lowest 5% in the state.

4. Schools previously identified as needing school improvement such as TSI or CSI

• Under the new accountability system, the school improvement targets will reset (be dismissed) if the school’s new performance overall score indicates the school is on track or distinguished.

Missing Indicators

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MISSING INDICATORS: �ES AND MS -- ENGLISH LEARNER PROGRESS

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Elementary and Middle Schools: if English Learner student group is below 15, then the indicator weight is re-allocated to the Growth component

MISSING INDICATORS: �HIGH SCHOOL --ENGLISH LEARNER PROGRESS

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High Schools: if English Learner student group is below 15, then the indicator weight re-allocated proportionally across all other components

Unique Grade Level Configurations

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ELEMENTARY-MIDDLE COMBINATION

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MIDDLE-HIGH SCHOOL COMBINATION

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ELEMENTARY-MIDDLE-HIGH SCHOOL COMBINATION

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Elementary & Middle Growth