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Annual Meeting:

Equity & Career

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Javier Duarte (UCSD), Mia Liu (Purdue)

October 7, 2022

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Current status

  • Equity & Career Committee:
    • Javier Duarte (UCSD, PI, co-chair), Mia Liu (Purdue, PI, co-chair), Mark Neubauer (UIUC, PI), Elham E Khoda (UW, Postdoc), Melissa Quinnan (UCSD, Postdoc), Anthony Aportela (UCSD, Grad student), Noah Paladino (MIT, Grad student)
    • The charge of the committee includes coordinating the postbac program (including reviewing applications), coordinating mentoring, reviewing/revising the code of conduct, and conducting the merit review of the Equity, Diversity, & Inclusion (EDI) for the institute.
  • Postbac program in full swing (See next slides)
    • Professional development in progress
    • Planning for next cohort (job ad to be re-released in October with deadline in February)
    • Recruitment at conference + concerted push
  • Code of conduct:
  • Mentoring program:

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Code of conduct

https://a3d3.ai/codeofconduct.html

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Mentoring Program

  • Signup ~now, assignment later this month: https://forms.gle/pE31DYCDmaBDBzhY8
  • The A3D3 Equity & Career Committee is launching a mentoring program
  • Pairs interested students/postbacs/postdocs with postdocs/faculty members within the institute
  • Designed to encourage and support younger scientists through a mentoring relationship that begins in October and continues through July
  • Each mentoring relationship is developed through one-on-one meetings that each pair plans
  • Advice and guidelines: https://a3d3.ai/mentoring.html

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Postbac Fellowship Status

  • 4 postbac fellows chosen
    • Abigail Gray @ UMN (PI: Coughlin, MMA): Started August 15
    • Van Tha Bik Lian @ Duke (PI: Scholberg, HEP/MMA): Started July 27
    • Lauren Peterson @ UW (PI: Orsborn, Neuroscience): Started August 1
    • Andrew Skivington @ UCSD (PI: Duarte, HEP): Started August 1
  • Resolved some hiring issues in our first year (e.g. working with HR to create postbac staff positions at different institutions, ensuring salary is sufficient, housing considerations, etc.)
    • Institutes interested in recruiting a postbac should discuss with HR how to hire one ASAP
  • Professional development activities
    • Virtual orientation (August 26): https://indico.cern.ch/event/1192158/
    • Quarterly “check-in” meetings (next one expected in January)
    • In-person mixer at annual meeting (today, October 7!)
    • Student-led activities (e.g. journal club) in planning phases

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Postbacs!

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Postbac Orientation

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https://indico.cern.ch/event/1192158/

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Postbac Recruitment

  • Updated 2023-2024 fellowship advertisement to be posted to AJO soon: https://academicjobsonline.org/ajo/jobs/22854
    • Deadline: March 3
    • Notification: April 3
    • Anticipated start: June 5
  • Coordinate with institutes who have booths at upcoming affinity conference
    • Making a flier advertising our postbac program (Tony Aportela)
    • SACNAS National Diversity in STEM Conference, San Juan, Puerto Rico, 10/27-10/29
      • Attending: NSF, UCSD (Russell Solares), Caltech, Duke, University of Wisconsin, UMN, UW
    • National Society of Black Physicists Conference, Charlottesville, VA, 11/6-11/9
      • Attending: UCSD (Tony Aportela), …
    • Postbac coordinators are Melissa Quinnan and Elham Khoda

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Cross HDR Institute Coordination

  • Several HDR institutes interested in collaborating on postbac-related programs
    • Emily Freed, ID4 postbac program coordinator
    • I-GUIDE (climbers program)
    • Several meetings already (Notes)

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  • Community building & training:
    • Common events for postbacs, grad students, etc.
    • 2-day cross-cutting training workshop
      • Software Training, AI Tutorials (e.g. GNNs), codesign principles, etc.

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