8 of 134

PAY SCALES AND STAGNATION INCREMENTS OF CLASS II EMPLOYEES

Development Officer Grade I:

Rs.23075-1445(8)-34635-1495(9)-48090-1570(2)-51230-1610(4)-57670

Development Officer Grade II:

Rs.15650-1030(3)-18740-1175(4)-23440

Stagnation increment: An addl. increment is payable only to a Development Officer Grade I

who has reached the maximum of his scale of pay
an amount equal to the last increment drawn by the employee
Maximum three such increments can be paid every three years

NB: Stagnation increment is to be released subject to satisfactory performance and vigilance clearance.

9 of 134

PAY SCALES & STAGNATION INCREMENTS OF CLASS III/IV EMPLOYEES�

Sr. Asstt./Steno:

Rs.20,210-1445(4)-25,990-1610(15)-50140

Assistant/TYPIST/TELEPHONE OPERATOR/RECEPTIONEST :

Rs.14,435-840(1)-15,275-915(2)-17,105-1030(5)-22,255-1195(2)-24,645-1455(3)-29,010-1510(2)- 32030-1610(5)-40,080.

Record Clerk:

Rs.13,380-580(2)-14,540-620(5)-17,640-665(1)-18305-745(2)-19,795- 820(3)-22,255-915(5)- 26,830-1015(9)-35965.

Driver:

Rs.13,380-580(2)-14,540-600(14)-22,940-665(2)-24,270-745(9)-30,975.

Sub-staff:

Rs.11660-475(5)-14035-505(8)-18075-600(1)-18,675-602(2)-19,915-745(9)-26620.

10 of 134

Stagnation increment: An addl. increment payable to an employee�

who has reached the maximum of his scale of pay,

An amount equal to the last increment drawn by the employee
For Sr. Asstt/Steno - Maximum of 6 such increments, every 3 years
For Asstt’s- Maximum of 7 such increments, every 2 years

NB: Stagnation increment is to be released subject to satisfactory performance and vigilance clearance.

11 of 134

Based on the All India Average Consumer Price Index for Industrial Workers (In the series 1960 = 100 ) as published in the Indian Labor Journal or the Gazette of India.�on quarterly basis for every four points rise or fall.�Rate of DA: 4708 point-----0.10% of Basic� �uarter-Period of three months ending on last day of Month: March, June, September,December.��

DEARNESS ALLOWANCE

12 of 134

HOUSE RENT ALLOWANCE (HRA)�

Sl.No.	Place of posting (1)	Rate per month (ClS I) (2)	Rate per month (ClS II) (3)	Rate per month (ClS III/IV) (4)
1.(A)	Cities of Mumbai, Navi Mumbai, Kolkata,New Delhi, Faridabad, Ghaziabad, NOIDA, Gurgaon, Chennai, Ahmedabad, Hyderabad, Bengalaru, Pune , SURAT TOTAL CITY =13)	10% of pay subject to maximum of Rs.5,320/- per month	10% of pay subject to maximum of Rs.5,320/- per month	10% of pay subject maximum of Rs.5,320/- per month
2.(B)	Cities with population exceeding 12 lacs except the cities mentioned at serial number 1, Gandhinagar and all cities in the State of Goa. TOTAL CITY =30)	8% of pay subject to maximum of Rs.4,490/- Per month	8% of pay subject to maximum of Rs.4,490/- Per month	8% of pay subject to minimum Rs.1000/- & maximum of Rs.4,490/- Per month
3.(C)	All other places	7% of pay subject to maximum of Rs.4,320/- per month	7% of pay subject to maximum of Rs.4,320/-- per month	7% of pay subject to minimum of Rs.950/- maximum of Rs.4,320/- per month.

13 of 134

CITY COMPENSATORY ALLOWANCE (CCA)01/08/2012

Sl. No.	Place of posting (1) Metro cities	Rate per month (ClS - I) (3.1)	Rate per month (ClS II) (3.2)	Rate per month (ClS III/IV) (3.3)
1.	Cities of Mumbai, Navi Mumbai, Calcutta, New Delhi, Faridabad, Ghaziabad, NOIDA, Gurgaon, and Chennai, Ahmedabad, Hyderabad, Bengaluru & Pune , SURAT TOTAL CITIES= 13	3% of pay subject to a maximum of Rs.13,00/- per month	3% of pay subject to a maximum of Rs.11,25/- per month.	3% of pay subject to maximum of Rs.1055/- per month.
2.	A class Cities with population exceeding 12 lacs, except cities mentioned in serial number 1, Gandhinagar and all cities in the State of Goa. TOTAL CITIES: 30	2.5% of pay subject to a maximum of Rs.12,65/-- per month	2.5% of pay subject to a maximum of Rs.1040/- per month	2.5% of pay subject to maximum of Rs.990/- per month.
3.	Cities with population of 5 lacs and above but not exceeding 12 lacs, State capitals with population not exceeding 12 lacs, Chandigarh, Mohali, Panchkula, Pondicherry, Port Blair. TOTAL CITIES: 63 All Other Cities C Class	2% of pay subject to a maximum of Rs.9,80/- per month	2% of pay subject to a maximum of Rs.910/- per month	2% of pay subject to maximum of Rs.850/- per month

14 of 134

TRANSPORT ALLOWANCE

01/08/2012

For Class I Rs.1330/- per month
For Class III/IV employees Rs.460/- per month
NO TRANSPORT ALLOWANCE TO DEV.OFFICERS

15 of 134

GRADUATION ALLOWANCE (For Assistants)� 01/08/2012

Case – I

Assistant and who has qualified as a Graduate of a recognized University on or after the 1st day of January 1973 but before the 1st day of August 2007, and has not reached the maximum of the scale shall be granted two increments in the scale with effect from the publication of results of the examination, or 1st day of the month following the publication of this Scheme, or the date of appointment in the scale of Assistant, whichever is later.
Provided that he has not already received graduation increment or qualification pay for having qualified as such graduate or any advance increment on appointment.

Provided that if an employee entitled to increments for graduation is drawing Basic Salary of Rs 38470/-, only one increment for graduation shall be granted to him/her.

16 of 134

Case – 2

An employee in the scale of Assistant who has qualified as a graduate from a recognized University before the 1st day of August, 2007 and has reached the maximum of the scale shall be paid revised

Graduation Allowance with effect from the 1st day of August, 2012, as per column (2) of the table below :-

Stage	Revised Graduation Allowance per month with effect from 01-08-2012
(1)	(2)
One year after reaching the maximum of the scale	Rs.565/-
Two years after reaching the maximum of the scale	Rs.1000/-

17 of 134

FIXED PERSONAL �ALLOWANCE (FPA) 01/08/2012

Sl.No.	Employee in the scale of pay as on 1.11.1993	Revised F.P.A. (in Rs.)
(1)	(2)	(3)
1.	Scale VII	3265
2.	Scale VI	2865
3.	Scale V	2590
4.	Scale IV/III	2300
5.	Scale II/I	1745
6.	Development Officer Gr. I	1610
7.	Development Officer Gr. II	1175
8.	Sr. Assistant/Steno/Assistant etc.	1610
9.	Record Clerk	1015
10.	Driver/Other Subordinate Staff	745

Note: The revised FPA as shown in Column 3 above, shall qualify for any benefit or terminal benefits.

18 of 134

HILL STATION ALLOWANCE 01/02/2016

Sl. No. (1)	Height of place of posting (Above Mean Sea Level) (2)	Rate for Class I (3)	Rate for Class II (4)	Rate for Class III/IV (5)
1	1500 meters and over.	2.5% of pay subject to a maximum of Rs.765/- per month	2.5% of pay subject to a maximum of Rs.615/- per month	2.5% of pay subject to a maximum of Rs.615/- per month
2	1000 meters and over but less than 1500 meters. Mercara and places which are specifically declared as “Hill Stations” by the Central and State Governments for their employees	2% of pay subject to a maximum of Rs.615/- per month	2% of pay subject to a maximum of Rs.485/- per month	2% of pay subject to a maximum of Rs.485/- per month
3	Not less than 750 meters and surrounded and accessible only through hills with a height of 1000 meters and over	2% of pay subject to a maximum of Rs.615/- per month	2% of pay subject to a maximum of Rs.485/- per month	2% of pay subject to a maximum of Rs.485/- per month

19 of 134

KIT ALLOWANCE�01/02/2016

Payable to Class I and III/IV employees if they are transferred to a hill station where HSA is paid.
Rs 6,000/- (One time) for officers and Rs.1500/- for Class III/IV employees.

The Kit Allowance shall not payable:

For transfer from one hill station to another
To Class III/IV employees, if the same was drawn any time during the preceding three years.
Not payable to Dev. Officers Grade I & Grade II.

20 of 134

Paradeep Port Allowance�01/02/2016

Rs 185/- per month shall be paid to confirmed employees of all classes and cadres, as long as he/she is posted in the company’s office in Paradeep port.

This allowance shall not be treated as Basic salary for any purpose.

21 of 134

Allowance for Technical Qualifications for Class II & III/IV employees:(01/08/2012)

Sl. No.	Examination	Allowance for Technical Qualification per month (in Rs.)
(1)	(2)	(3)
1	LIII or LCII AIII or ACII FIII or FCII	340 925 1550
2	Institute of Actuaries: On passing each subject	340
3	Institute of Chartered Accountants or Institute of Cost and Works Accountant: on completion of Intermediate Examination Final Group A or Group B Final Group A & Group B	665 1135 1550
4	On completion of MBA from a recognized (by UGC) University or Institution (AICTE Approved course)	1550 (this is applicable only to Class III & IV employees)

22 of 134

Functional Allowance payable to Class III/IV employees(01/08/2012)

Sl.No.	Cadre-Functions	Amount (in Rs.) Payable as Functional Allowance per month
1	Subordinate Staff engaged in either as Key Holder or for carrying cash to or from Bank, as his regular and main function, where the amount of cash carried during a calendar month is ordinarily Rs.25,000/- or more	700
2	Other Subordinate Staff working as Liftmen, Machine Operators, Head Peons, Jamadars, Daftaries, AC Plant Operators and Heavy Vehicle Drivers, who were assigned these functions before 1.1.2006	165
3	Assistant (Sr. Assistant in the event of non-availability of Assistant) engaged in handling cash in an office, as his regular and main function, where the amount of cash transaction during a calendar month is ordinarily Rs.25,000/- or more	1500
4	Telex Operators, Punch Card Operators, Unit Record Machine Operators and comptists, who were assigned these functions before 1.1.2006	60
5	Stenographers to CMDs, Scale VII & VI and equivalent positions	75
6	Employees performing the functions of Audit Assistants	850

23 of 134

CONVEYANCE ALLOWANCE TO PH EMPLOYEES

With effect from 01.01.11 the above allowance is payable to Blind and orthopaedically handicapped employees of all classes @ Rs.400/- p.m. With effect from 01.08.14, this benefit has been extended to Deaf and Dumb employees also.
An employee shall be eligible for conveyance allowance if he/she has a minimum of 40% permanent/partial disability of either upper or lower limits or 50% permanent/partial disability of both upper and lower limbs together

An employee shall be deemed to be blind & eligible for conveyance allowance when his/her vision is less than 3/60 or field vision is less than 10 in both eyes.

The Conveyance Allowance shall be payable from the date of recommendation of the Appropriate medical authority.

24 of 134

The employees concerned should apply to HO or his/her R.O. through proper channel for the grant of this conveyance allowance.

This Conveyance Allowance shall be payable to all categories of orhopaedically handicapped/blind/deaf/dumb employees who are not otherwise eligible for conveyance facilities under any other rules of the Company.

The Conveyance Allowance shall not be payable during any period of leave (except CL), joining time or suspension.

25 of 134

NON CORE BENEFITS

26 of 134

LEAVES

Casual Leave (CL)	12 days (can avail 5 full days of CL at a stretch & Half day CL {1^st half or 2^nd half} can be availed max. 6 times in a year). Further intervening holiday{s} & Saturdays/Sundays falling between two CLs would not be counted as CL.
Restricted Holiday	2 days (this can be selected by each employee from a list of Restricted Holidays provided at the beginning of each year.
Earned Leave (EL)	33.2/11 days (on every 11 working days 1 day accrued) Max. accumulation – 240 days. It cannot be clubbed with Casual Leave. It can be sanctioned for minimum 6 days and maximum 120 days.
Sick Leave (SL)	30 days on half pay basis are accumulated at the end of every year Maximum accumulation – 240 days (h/p)
Maternity Leave	180 days for each confinement– On maximum 2 occasions during entire service period may be allowed to female employees, having less than 3 living children.
Examination Leave (For I.I.I. exams)	It is granted for the day of the examination irrespective of the examination is in the forenoon or afternoon (max. 2 leaves per paper)
Special Sick Leave	180 days (half pay basis only) for suffering from any of the major 9 diseases of cancer, leprosy, T.B., paralysis, brain tumor, cardiac ailment, kidney disease, AIDS and mental disease
Adoption Leave	Maximum two months leave or till the adopted child reaches the age of one year, whichever is earlier, may be granted for adoption of a child through legal process, only once during service career and for one child only

27 of 134

SPECIAL LEAVES

Sl. No.	Reason/Purpose	Maximum No. of days that can be allowed	Remarks
1	For undergoing vasectomy or salpingectomy operation for family planning purpose.	6 days	Items 1, 2 & 3 are family planning related
2	To a female employee for undergoing puerperal and non-puerperal sterilization for family planning purposes	14 days
3	To a female employee for I.U.C.D. insertion for family planning purposes.	1 day
4	For camp duties by employees who have been permitted to join Home Guards Organization. Or Territorial Army	15 days in a year
5	For invigilation work at an insurance examination conducted by the Insurance Institutes of India, Mumbai, Chartered Insurance Institute London, Institute of Actuaries, London, and any other bodies conducting insurance examinations,	3 days at a time subject to a maximum of 7 days in a year
6	For participation in a representative capacity in a National or an International event in sports;	30 days	For both these occasions the total limit would be 30 days
7	For participation as a duly sponsored candidate of the Company in any important local event in sports ;	10 days	For both these occasions the total limit would be 30 days
8	For willing and fit employees if unable to attend office due to operation of law, e.g., the imposition of curfew either in the area of his residence or in the area where the office is situated.	Actual No. of days

28 of 134

9	For participation in the Republic Day parade at New Delhi in a representative capacity.	25 days
10	For attending conference of III, Mumbai, including the No. of days spent on journey	Actual No. of days
11	Day of polling, if it is declared as a holiday by the State Government	1 day	Additional Paid holiday
12	For casting vote in his/her place of residence, if the date of polling there is different from the date of polling in the place where the office is located	1 day	Special casual leave
13	For doing polling duties including journey period, if any	Actual no. of days
14	For attending Coroner’s Court as jurors if they are required to attend the Court.	Actual no. of days
15	For the purpose of blood donation at a recognized blood donation centre	1 day on each occasion, subject to maximum of 10 days in a year	Special leave
16	For ex-serviceman to appear before the Medical Resurvey board for assessment of their disabilities.	15 days including journey time, if any

29 of 134

Extra ordinary Leave for joining spouse on Foreign posting

The Board in 359^th meeting on 16.10.2015 has approved for extra ordinary leave to employees whose spouse (working in GIPSA member Companies/GIC) is on foreign posting, for the period of such posting of his/her spouse, if no other leave is admissible to him/her. This leave shall be leave on loss of pay.

If leave sought is beyond 180 days, CMD is authorised to grant such leave.

30 of 134

LEAVE ENCASHMENT

Class I & II	Class-III & IV
Basic Pay, FPA & all other allowances drawn by the employee are considered EXCLUDING :Officiating allowance, transport allowance & entertainment allowance	Basic Pay, FPA, DA, HRA & CCA are considered All other allowances are EXCLUDED

Encashment of EL maximum 15 days may be availed of in a block of two calendar years.
No carry forward of block
Not required to avail 15 days of minimum EL leaves, can avail lesser period
For all Cadres Even to Odd Year i.e. 2014-2015.

CALCULATION

31 of 134

TA & DA (On Tour)

AC II tier train fare, to & fro, for Scale I, II & III.
Scale II & Above by Economy class Air fare
Actual Conveyance expenses – residence to Airport, Railway/Bus Station & back, both at Headquarters & place of tour.
Incidental charges – If tour exceeds 12 hr., @ ½ of Halting Allowance applicable to ‘C’ Class cities for each journey i.e. outward & inward

32 of 134

Officers in Scale II and III will be entitled for air travel while on tour and on transfer , if the distance involved, relating to the said/subject travel, is more than 1000 kms.by surface distance, as per the following details :-��1. By Air (Ecomomy Class) provided the air fare does not exceed 125% of the entitled rail (Rajdhani Express, if plying on the route) fare, if the distance involved in not exceeding 1000 kms.��2. By Air (Economy Class), if the distance involved is more than 1000 kms.by surface distance.

Mode of Travel for Scale-II and III Officers while on Tour and on Transfer

33 of 134

Hotel Charges : 01/01/2013

Hotel Charges	Class IV	Class III	Class II	Scale I	Scale II & III	Scale IV & V	Scale VI & VII	Major cities	Area I
Major cities	1400	1600	1800	2000	2900	4800	8200	Ahmedabad, Mumbai, Kolkata Delhi, Chennai, Hyderabad & Bengaluru	Pune, Nagpur, Kanpur, Lucknow, Jaipur, Surat, Vishakhapatnam. Patna, Vadodara, Kochi, Indore, Bhopal, Ludhiana, Coimbatore, Madurai, Agra & Varanasi
Area I	1050	1200	1350	1500	2000	2900	4100
Other Places	700	800	900	1000	1500	2400	3600

Standard Breakfast charges along with taxes thereon can be allowed during stay in the same hotel.
Taxes on hotel charges are allowed on actual basis over & above such charges)

34 of 134

Daily Halting Allowance : (Revised 05/01/2017)

Sl. No.	Category of the employee	A Class �City (Rs.)	B Class �City (Rs.)	C Class �City (Rs.)
1	Class I (Scale IV, V, VI & VII)	1300	1100	950
2	Class I (Scale I, II & III)	1100	950	800
3	DO Gr. I/ Sr. Asstt./ Stenographer	700	600	450
4	DO Gr. II/ Asstt./Record Clerk	600	520	340
5	All Class IV employees	500	400	250
Rs.1800 for Kolkata, Delhi, Chennai & Mumbai (METRO CITIES)-Scale VI/VII Rs. 1500 for Kolkata, Delhi, Chennai & Mumbai (METRO CITIES)-Scale IV/V *Rs.1300 for Kolkata, Delhi, Chennai & Mumbai (METRO CITIES)-Scale I/II/III

35 of 134

Leave Travel Subsidy (LTS)

Current Block – (Two calendar years)
For Class-I – 2011-12 (Odd to Even)
For Class -II & III/IV – 2010-11 ( Even to Odd)
If not availed during one particular block, the same may be carried forward to the immediate next block e.g. LTS for Block 2009-10 may be availed during 2011 – 12. Subsidy for two blocks together may also be availed of.
Individual employee, spouse & all dependent children/parents are eligible to avail LTS.
Train fare by AC II tier or by Rajdhani or Duronto Express (if actually travelled) up to 3000 Km each way per individual for each block may be reimbursed. Officers in the cadre of Scale IV & above are entitled to Air travel up to 3000 Km each way.

36 of 134

Basic Salary less than Rs. 23450/- will be eligible for 2^nd Class Sitting & in case of overnight journey it will be of Sleeper Class . The distance will remain unchanged
Scale V & above are entitled to AC 1^st Class if they travel by it.

A newly promoted AO who did not avail LTS in pre-promoted cadre can avail of the same for un-availed block(s) up to the end of the block period as per his/her previous entitlement. For example, a Cl. III employee who has been promoted to Scale I in 2010 and has not availed LTS for 2008-09 and 2010-11, in the earlier cadre may avail such Blocks till 31.12.11, as per previous entitlement. Thereafter, the promotee would be eligible to avail LTS in AO cadre for 2011-12 and onwards. (HO Pers. Dept. Circular dt. 8.6.2009)

40 of 134

Retention of LTS after Retirement

Applicable to employees who retired on 30.09.2015 and thereafter. Extension of period to avail accrued and un-availed LTS upto the date of superannuation for a maximum period of 6 months from the date of superannuation subject to the following conditions :-

Prior intimation of extension of LTS facility.
Prior approval of the Competent Authority before

availing LTS facility.

No advance shall be granted.
It shall be subject to relevant provisions of Income Tax Act.

41 of 134

Transfer Benefits for Officers

One month’s basic pay, as on date of taking charge on transfer plus pre-revised basic part of monthly FPA, as transfer grant
Train/ Air Fare – As per Tour entitlement (If transferred on promotion, this would be as per entitlement in promoted cadre)
Baggage allowance – charges for transporting up to 90 (for scale I, II & III) /120 (for scale IV & Above) quintals by Rail (Revised)
Ancilliary expenses :
Scale IV and above -Rs.16000/
Scale I,II &III -Rs 12000/
Otherthan scale I -Rs.8000/-
Joining Leave – 6 days (can be taken in one or two installments)
Halting allowance during journey period as per tour rules
2^nd trip for shifting family/household effects within 6 months or start of next academic session of children, whichever is later. GM(P) may further allow extension for another 6 months on receiving such request.
Maximum 30 days halting allowance as per tour rules at the new headquarters, if residential accommodation is sought but could not be provided there within 30 days

42 of 134

Company Accommodation

If Company flat is available, the same may be provided according to the existing allotment procedure.
If Company flat is not available, the accommodation on Company lease or Personal Lease (in rare cases) may be considered as per the officer’s entitlement shown in one of the following slides.
6 months adjustable rent advance may be allowed in favor of the Landlord
Deduction from salary: 0.75% of the Basic Pay at the minimum of the scale of pay. HRA will not be paid
As per HO Circular dated 26.02.2016, the transferred officer can retain existing Leased accommodation at previous place of posting entitlement being limited to the lease rent limits at his current place of posting

43 of 134

Revised Rent Limits for eligible/entitled Officers w.e.f. 01/03/2016

	MUMBAI	Metros		A Class Cities		B Class Cities		C Class Cities
Cadre		Existing Limit	Revised Limit	Existing Limit	Revised Limit	Existing Limit	Revised Limit	Existing Limit	Revised Limit
Scale I & II (other than Branch I/C)	20,000	12000	15600	9000	11700	5400	7000	3950	5100
Branch Manager	20,000	12600	16400	9600	12500	5700	7400	4200	5500
Scale III & IV (other than SDM)	22,000	14400	18700	10800	14000	6400	8300	5050	6600
SDM	22,000	15600	20300	11400	14800	6900	9000	5700	7400
Scale V	24,000	15600	20300	11400	14800	6900	9000	5700	7400
Scale VI	By CMD		By CMD		V	*		NA	NA
Scale VII	By CMD		By CMD	NA	NA	NA	NA	NA	NA

44 of 134

Telephone facility (at residence):

	Category	Limits
1	CMD, GM & DGM/CRM	Actual
2	All other Entitled Officers (CM/MGR/SDM/DM/SBM/BM ETC.)	Fixed annual limit to be quarterly reimbursed on declaration basis as per HO circular dt. 3.6.09.

In addition, non-entitled Officers in HO, ROs & DOs may be allowed residential telephone facility for which quotas are as under:

HO- 10, RO - 4 each, DO – 1 each.

Such non-entitled Officers, if extended the facility are reimbursed expenses on declaration basis subject to stipulated limits (as provided in HO Personnel Dept. circular dt. 3.6.2009 appended .

45 of 134

REVISION OF REIMBURSEMENT IN TELEPHONE EXPENSES

CATEGORY OF OFFICERS	TELEPHONE FACILITY (LAND LINE)		BROAD BAND (per annum) Rs.	MOBILE PHONE ( per annum) Rs.	TOTAL Rs
CATEGORY OF OFFICERS	No. of calls Per annum	Amount(Rs) Per annum (Including Rental )	BROAD BAND (per annum) Rs.	MOBILE PHONE ( per annum) Rs.	TOTAL Rs
Scale-I & II AOs(D) & AMs(D). *Applicable only in cases where telephone facility has been provided in terms of 6 page no. 181 of Part II, Personnel Manual.	*2750	*6600.00 +S.T.	3000.00 + S.T.	6000.00 + S.T.	15600.00 +S.T
Officer-In-Charge of BO/DO (Scale, II, III & IV)	2750	6600.00 + S.T.	3000.00 + S.T.	7200.00 + S.T.	16800.00 +S.T
Scale III & IV officers with marketing assignment at RO/HO *Applicable only in cases where telephone facility has been provided in terms of Para 6 page no. 181 of Part II, Personnel Manual.	*2750	*6600.00 +S.T	3000.00 + S.T.	7200.00 + S.T.	16800.00 +S.T
Scale IV (Admn.)	2750	6600.00 + S.T.	3000.00 + S.T.	Nil	9600.00 +S.T
Scale-V excluding CRM	3150	7500.00 + S.T.	3000.00 + S.T.	12000.00 + S.T.	22500.00 +S.T
Regional underwriters posted at Regional Office below the rank of Scale V	Nil	Nil	3000.00 + S.T.	7200.00 + S.T.	10200.00 +S.T
Other Officers performing special duties (Non-entitled officers) *Applicable only in cases where telephone facility has been provided in terms of Para 6 page no. 181 of Part II, Personnel Manual.	*2750	*6600.00 + S.T.	Nil	Nil	6600.00 +S.T

46 of 134

REIMBURSEMENT OF EXPENDITURE ON NEWSPAPER & PERIODICALS FOR CLASS-I OFFICERS�

The above expenses shall also be reimbursed on declaration basis for Class-I officers (half yearly basis i.e. on 1^st July and 1^st January in respect of 1^st and 2^nd half respectively of the calendar year)

For officers up to Scale III : Rs. 200/- per month
For officers in Scale IV &V : Rs. 400/- per month &
For officers in Scale VI and VII : Rs. 500/- per month

The new scheme shall be effective from 1^st January 2009 on half yearly basis i.e. on 1^st July and 1^st January in respect of 1^st and 2^nd half respectively of the calendar year
The necessary implementation of the above revision be effected against submission of requisite declaration as per prescribed formats.

47 of 134

Reimbursement for purchase of Briefcase/Leather Bag to�Officers & Development Officers (other than Administration)� W.e.f.>>01/09/2014

Reimbursement may be allowed to all Class Iofficers, including promotees and probationers and all confirmed Development Officers (other than Administration)
The frequency of reimbursement will be once in three years from the date of last reimbursement.
The limit of reimbursement shown above shall be inclusive of sales tax and other Supplementary taxes, if any.
The above limits for Class I officers are effective from 1.09.2014 and that for the Development officers (other than Administration) is w.e.f. 1.4.2009.

Sl.No.	Cadre	Limit (in Rs.)
1.	Scale VI & Above	5000
2.	Scale IV & V	4000
3.	Scale II & III	3000
4.	Scale I	2000
5.	Development Officers (other than Administration)	1500

48 of 134

VEHICLE LOAN

Two wheeler:
Rs. 75,000/- for ClS -I & Rs.50,000/- for CL II (Admn.) & CL-III & IV (maximum)
No. of installments – 60
Minimum eligibility – 5 yrs. & can be taken 3 time in Class-III cadre & 3 times in Class-I cadre
Reimbursement of Ins. premium by the Company during loan recovery period.
Rate of interest – 5% p.a. on reducing balance

Four wheeler: MINMUM 5 YEARS SERVICE

Non-entitled (admn) Scale I & Scale II are entitled to this facility up to Rs. 2.5 lacs & such Scale III & IV is Rs.4.5lacs.

No. of repayment installment – 120

Rate of interest – For Scale I & II officers, 5% p.a. on first 1.00 lacs and 7.5% on remaining 1.5 lacs. For Scale III & IV 5% on 4.5 lacs on reducing balance.

Reimbursement of Insurance premium by the Company during loan recovery period on proportionate basis.

50 of 134

Lump sum Domiciliary Medical Benefit (in a nut shell)

For Officers :

Basic Up to Rs. 58825/- Rs. 13,300/- Payable in December

Basic above Rs. 58825- Rs. 19940/- Payable in December

For Dev. Officers:

Basic Rs. 46595/- & above Rs. 13,300/- Payable in December

Basic below Rs. 46595/- Rs. 8,310/- Payable in December

For Clerical & Subordinate Staff : Rs. 6650/- Payable in July

51 of 134

The limits of Medical Check-up for Scale-IV and above Officers has been revised from Rs.2000/- to Rs.5000/- per medical check up.�

Diagnostic Medical Check-up for Officers in Scale-IV and above

52 of 134

ANNUAL

STAFF

GROUP MEDICLAIM POLICY �ON FLOATER BASIS

53 of 134

�ANNUAL GROUP MEDICLAIM POLICY �ON FLOATER BASIS (Revised w.e.f01.04.2017)

Company's contribution towards premium for serving employees : for employee, spouse and two dependent children – 75% of the premium payable +Service tax up to the eligible sum insured.
Employees' contribution towards premium for serving employees (All class) 25% of premium payable + Service tax up to the eligible sum insured.
Entire differential premium payable for differential higher sum insured opted by Employee over and above the eligible sum insured for self, spouse and two dependent children + Service tax.

54 of 134

Entire cost of premium payable for dependent ineligible children and dependent parents + service tax.
The entire cost of premium payable for dependent parents-in-law, independent children and their family members (who are already provided coverage under GMC Policy expired on 31.03.2013) + Service tax.
Eligible Sum Insured :
Basic less than Rs.43,300/= - Rs. 3,00,000/=
Between Rs. 43,300/= & Rs. 55,335 - Rs. 4,00,000/=
Rs. 55,336/= and above - Rs. 6,00,000/=
Maximum Optional Sum Insured Rs. 50,00,000/= on floater basis.

55 of 134

Serving employees & their spouse,
dependent children,
dependent ineligible children
Independent children and their family members may be covered on full premium.
Dependant Parents & Parents-in-law may be covered. After their inclusion, the employee shall not be allowed to exclude any such member except upon his/her death.
Pre existing diseases cover shall be extended to dependent parents and/or dependent parents-in-law.

56 of 134

Other provisions :
Ambulance charges : Rs.5000/- per hospitalisation.
Medical Check-up facility – Once in four claim free years (w.e.f. 01.02.2014_ - 1% of S.I. Or Rs. 5,000/= maximum whichever is less.
Cover to infant – from day 1 – Premium for eligible New born baby shall be charged from Ist of the month, following the month in which the baby completes 90 days of age on pro-rata basis.
(If a baby is born on 15.08.13, the child completes 90 days on 13.11.2013. Premium to be charged from 1.12.2013. Premium is required to be collected from Nov. 13 salary.

57 of 134

Maternity benefits (for two living children) –
Normal Delivery :- Rs.50000/- for A Class cities
Rs.40000/- for other cities
Caesarian Delivery :- Rs. 1,00,000/- for A Class cities
Rs.65000/- for other cities
Maternity benefit shall also be extended to an independent child or a family member of the dependent/independent child provided such child or the family member has been covered in the policy atleast for the last 3 years as on the date of hospitalisation under maternity cover.
Room Rent Charges : Actual Room Rent charges per day shall be limited to an amount which is equal to the sum of (a) 1% of SI up to 10 lacs + 0.5% of SI beyond Rs. 10 lacs – for treatment in Hospitals/Nursing Homes located in cities/places categorized under Sl.No. 1 for payment of CCA.
0.75% of SI – up to Rs. 10 lacs + 0.5% + 0.5% of SI beyond Rs. 10 lacs – for treatment in hospitals/nursing homes located in any other place. The rent limits are subject of capping of Rs.15000/- in Á’Class cities and Rs.12500/- in other cities.

58 of 134

Stay in ICU/CCU/ICCU/Critical Care – Maximum reimbursement limit per day shall be double that of room entitlement mentioned above.� Service charges levied by hospitals/nursing homes – payable provided levying of such charges is a standard policy followed by the hospitals for all patients.��Stay in ICU/CCU/ICCU/Critical Care – Maximum reimbursement limit per day shall be double that of room entitlement mentioned above.� Service charges levied by hospitals/nursing homes – payable provided levying of such charges is a standard policy followed by the hospitals for all patients.��

59 of 134

Pre-existing diseases clause – stands waived.
Increase/decrease in Sum Insured :
Increase in optional SI : As a one time exercise, the Primary Insured Person and the deemed Primary Insured person shall be allowed to opt for any slab of Optional Sum Insured w.e.f. 01.04.2017. The next renewal date in the block years shall fall due on 01.04.2020.
Decrease in optional sum insured to the immediately lower slab of Sum Insured alone is permitted in the event of decrease in family size on account of death/exist of an insured family member from the Scheme, w.e.f. the next renewal date following the date of event.

60 of 134

Coverage of Independent Children, Family members of Independent Children and dependant Parents in law of an Existing/Retired Whole time Director (Deemed Primary Insured Person)��Existing/Retired Whole Time Director shall be eligible to get Independent children, Family Members (i.e. Spouse and children) of Independent Children and Dependent Parents-in-law covered under the Policy on Full Premium. Earlier, they were covered under the Scheme of Reimbursement of Medical Expenses framed by the Department of Financial Services.

61 of 134

TPA charges for serving the claims are proposed to be absorbed by the Company.
Policies shall be underwritten separately for (a) Class I (b) Class II and © class III and IV.

For NORTH ZONE the nominated TPA is Raksha TPA

SUBMISSION OF OPTION FORM WITH 2 PHOTOGRAPHS OF ALL MEMBERS PROPOSED TO BE COVERED : Shall be submitted to office immediately. Cash less facility would not be extended on the basis of 'no photo – no cashless'
Employees should preferably take treatment at Network hospitals. In case, they take treatment at a Hospital which is not in the Network, the TPAs should endeavor to arrange for cashless facility not exceeding 75% of the cost of treatment.

62 of 134

Intimation of claims should be made within forty eight (48) hours from the time of admission or before the time of discharge, whichever is earlier.
Submission of documents, for hospitalization and pre-hospitalization claims, should be made at the respective office where the employee is working within 30 days from the date of discharge from Hospital. Documents in respect of post-hospitalization claims should be submitted to the office where the employee is working within 90 days from the date of discharge from the hospital.
TAT for TPA for hospitalization claims :
Authorization of cashless facility – within 02 hours.
Discharge from Hospital – within 3 hours.
Settlement of reimbursement claim – within one week of submission of documents.

63 of 134

TPA should provide a booklet containing general guidelines on cashless facility with their list of network hospitals.
TPA fees would be paid centrally from HO. Each RO must provide separate float funds on monthly basis to the TPA for settlement of claims under the captioned policy.
Health Department would facilitate smooth implementation of the Policy through interactin with the TPA, where necessary.

64 of 134

Group Personal Accident (GPA): �

If any employee sustains injury causing death/disablement, the Company will reimburse the following:-

a) Death	Capital Sum Insured
b) Loss of two limbs, two eyes or one limb and one eye	Capital Sum Insured
c) Loss of one limb or one eye	50% of the capital Sum Insured
d) Permanent total Disablement from injuries other than those named above	Capital Sum Insured
e) Permanent Partial Disablement	Specified percentage of the Capital Sum Insured depending on the extent of Disablement.

67 of 134

HOUSING LOAN�

Revised Scheme Loan & Supplementary Loan are available are as under:

Cadre	Scheme Loan (Int. @ 5% per annum)	Supplementary Loan (Int. @ 7.5% per annum)
Scale VI &above	36 lacs	44 lacs
scale IV/V	33 lacs	37 lacs
Scale III	28.75 lacs	34.25 lacs
Scale I/II	28 lacs	32 lacs
Dev. Officer Gr-1	21.25 lacs	28.75 lacs
Dev. Officer Gr II Admn)	20.75 lacs	24.25 lacs
Sr. Asstt/ Steno/Asstt.	20.75 lacs	24.25 lacs
Record Clerk	17.25 lacs	20.75 lacs
Sub Staff	13.25 lacs	16.75 lacs

Total Loan
80 lacs
70 lacs
63 lacs
60 lacs
50 lacs
45 lacs
45 lacs
38 lacs
30 lacs

68 of 134

1. ELIGIB ILITY :

All the confirmed employees with three years or more service are eligible for loan for purchase of land and construction of house thereof, purchase of flat/house subject to terms & conditions of the HBL Scheme.

2. EFFECTIVE DATE :-

The effective date for giving such benefit is with immediate effect (HO Circular dated 23.08.2016)

3. RATE OF INTEREST :-

The rate of interest on Scheme Loan will be 5% p.a on reducing balance. In case of Co-operative Housing Society formed with 90% membership of employees from General Insurance Industry, the rate of interest on Scheme Loan will be 4.5% p.a.

The rate of interest on Supplementary Loan will be 7.5% p.a. on reducing balance.

Penal interest for letting out the flat/house/apartment @ 2.5% over and above the rate for Scheme Loan shall be charged if the employee is posted at the same station where the subject property is situated. Further, the rate of interest on Supplementary Loan shall remain unaffected, i.e. no penal interest is to be charged on the amount of Supplementary Loan.

4. ADDITIONAL INTEREST :-

Additional penal interest @3% on outstanding Scheme as well as Supplementary loan would be added after all the above calculations in case the Employee Borrower is not in possession of the mortgaged property /fail to furnish the let-out declaration/fire insurance policy/LI premium on mortgaged policy and default in payment of EMI.

As per past practice, after revision in the limits of Housing Loan, conversion of Suppl. Loan into Scheme Loan as per revised limits may be allowed.

69 of 134

REFUNDABLE & NON REFUNDABLE LOANS

REFUNDABLE LOANS (Marriage & other purpose)

Maximum 6 times (for marriage) and3 times (for other purpose) of Basic Pay + DA + FPA (basic) + Special F.A. @ interest 1% more than the interest paid by Trust per annum on reducing balance.

Repayable in 48 installments (maximum) for marriage purpose.

For other purpose maximum 24 installments.

NON - REFUNDABLE LOANS

After 10 yrs. of service

Max. 2 times in service career

Up to 90% of own contribution

Only for housing purpose & not for 2^nd property

70 of 134

ADVANCES

FESTIVAL ADVANCE (Interest Free Advance)

Class I	Rs.30,000/- or 1 month's Gross Salary whichever is less
Class II / III & IV	Rs.26000/- or 1 month's Gross Salary whichever is less
Regular PTS	Rs.13000/- or 1 month's Basic+ D A (on pro rata basis) whichever is less

FLOOD /DROUGHT/CYCLONE ADVANCE (Interest Free Advance)

Rs.50,000/- for such affected employees who are posted or having properties in the affected areas, irrespective of all classes. Quantum of advance shall be further subject to the condition of minimum take home salary.
Deduction starts from 4^th month from the date of sanction of loan
Recovery in 25 installments.

71 of 134

VEHICLE LOAN

Two wheeler:
Rs. 75,000/- for ClS -I & Rs.50,000/- for CL II (Admn.) & CL-III & IV (maximum)
No. of installments – 60
Minimum eligibility – 5 yrs. & can be taken 3 time in Class-III cadre & 3 times in Class-I cadre
Reimbursement of Ins. premium by the Company during loan recovery period.
Rate of interest – 5% p.a. on reducing balance

Four wheeler: MINMUM 5 YEARS SERVICE

Non-entitled (admn) Scale I & Scale II are entitled to this facility up to Rs. 2.5 lacs & such Scale III & IV is Rs.4.5lacs.

No. of repayment installment – 120

Rate of interest – For Scale I & II officers, 5% p.a. on first 1.00 lacs and 7.5% on remaining 1.5 lacs. For Scale III & IV 5% on 4.5 lacs on reducing balance.

Reimbursement of Insurance premium by the Company during loan recovery period on proportionate basis.

73 of 134

Conveyance Scheme (2011) for eligible Class I Officers-Mktg

The office will book the vehicle under this scheme
The vehicle will be purchased, owned and registered in the name of the company
The User Officer will enter into an agreement as per prescribed standard draft for the use of the vehicle
The limit of the cost of the vehicle would be as under:

Cadre of the Officer	Limit in Rs. (Ex- Factory) for Diesel ehicles	Limit in Rs. (Ex- Factory) for Petrol vehicles
Scale VII & VI	8.20 lacs	9.40 lacs
Scale V & IV	6.30 lacs	6.30 lacs
Scale V (CRMs only)	6.30 lacs	7.20 lacs
Scale III, II & I	5.00 lacs	5.60 lacs

Maximum of 25% of the above cost limit is allowed on the Ex- Factory price, exclusive of octroi and inclusive of transportation charges

74 of 134

Running expenses (Fuel limit) would be as under:Conv.Scheme 2011 Quarterly Basis:

Category	Quarterly Limit
CMD	No limit
Scale VII	375 Lts.
Scale VI/CRM	300 Lts.
Scale V other than CRM	250 Lts.
Officers-in-charge of DOs/BOs, Scale IV In-charge of RNTB & Marketing Department at RO, Officers-in-charge of DTC	Metro	250 Lts.
	A Class City	225 Lts.
	B Class City	180 Lts.
	C Class City	150 Lts.

The period of usage of car under this scheme will be 5 years.
Number of times the Conveyance facility is provided is 4 times upto Scale IV and 3 times in Scale V and above.
After that the car shall be transferred in the name of the Officer concerned by recovering an amount equal to the written down (Depreciated) value of the car determined as per rules in force from time to time
Cost of Tyres and tubes shall be borne by the company in full after 32,000 Kms. run of the vehicle. Reimbursement will be made subject to production of bills/receipts.
If retreading of tyres is required, the cost of such retreading shall be borne by the company after the car has run 16,000 Kms.

75 of 134

N.B. In case any officer (Scale III, IV ) who has availed vehicle loan and purchased a four wheeler, is shifted to marketing side or promoted to Scale V, and thereby becomes entitled to a vehicle under Conveyance Scheme of the company, can adopt one of the following two courses :

Convert the existing vehicle in the name of the company and come under the company’s Conveyance Scheme
Repay the balance of loan amount obtained from the company for purchase of the vehicle. Then go for a vehicle under Conveyance Scheme 2002, under which he becomes entitled.

The cost of batteries shall be borne by the company in full after 18 months of date of purchase of the vehicle and after every 18 months thereafter subject to production of bills/receipts.

76 of 134

RETIREMENT BENEFITS

Gratuity

Provident Fund

Pension

Group Term Insurance Scheme (GTIS)

Group Savings Linked Ins. Policy (GSLIP)

Encashment of Earned Leave

77 of 134

GRATUITY

Retirement	Death	Vol. Retirement	Resignation
Gratuity as per Act/Scheme Under Act: (Basic+DA+FPA ) x 15/26 x No. of yrs. of continuous qualifying service, subject to maximum of Rs.10 lacs (enhanced w.e.f. 24.05.2010)	Same as Retirement. (Death certificate along with Gratuity Nomination Form, is reqd. to be sent. In absence of Gratuity nomination form, succession certificate would be necessary for settlement of Gratuity.)	Same as Retirement	Calculation is Same as Retirement. However, Gratuity is payable after minimum of 5 years of service
As per scheme: For Class I For 15 years and above: Last drawn basic pay + FPA) X 15 + (50% of last drawn basic pay X no. of yrs. Of service beyond 30 years)	As per scheme: 1 to 11 yr. 50% of last drawn basic pay X no. of yrs. Of service. 12 yrs. 60% of last drawn basic pay, 13 yrs. 70% of last drawn basic pay and 14 yrs. 80% of basic pay. For service of 15 yrs. and above, same as retirement	Same as retirement	Same as retirement. However, gratuity is payable only on completion of minimum of 5 yrs. service
As per scheme: For Class III & IV Last drawn basic pay + FPA) X 15 up to 15 years of service. For 15 years and above: Additional 1 month basic pay for each year of service beyond 15 yrs. (subject to max. of total 20 months)

78 of 134

PENSION

Retirement	Death	Vol. Retirement	Resignation
Pension Formula 50% of last 10 month’s average basic pay + FPA X No. of yrs. of service /33 (full pension is admissible on completion of 33 yrs. of service)	Instead of last 10 months’ average Basic Pay, only last month’s basic pay is taken for computation GTIS death claims form, last six month’s pay slip (Xerox), death certificate, GTIS original option form to be sent to pension cell and all other relevant papers as reqd. for retirement cases.	Same as Retirement {Notional benefit of service up to five years (Maximum) can be given to those who had total 33 or more years of full service}	Not eligible for Pension, if resigned before 20yrs of continuous service.

79 of 134

GROUP TERM INSURANCE SCHEME REVISED W.E.F 01.01.2016

In case of death whilst in service, of an employee who had opted for pension, the commutation of pension is not payable to the legal heirs. The above Scheme was introduced by LIC, to protect the “commutation value of pension” to some extent, in case of death of an employee who opted for pension.

In the event of death of such an employee, a fixed amount, according to the basic pay of the employee at the time of death, is paid by LIC to the legal heirs, for which a monthly premium is deducted from the employee’s salary and deposited with LIC. The following chart would show the basic pay–wise rate of monthly premium as well as the amount of sum assured for individual employees:

C A T E G O R Y	(in Rs.)
C A T E G O R Y	Sum Assured	Monthly Premium
I (Basic Pay Rs. 94466/- and above)	24 lacs	684
II (Basic Pay Rs. 68106/- to Rs. 94465/-)	20 lacs	570
III (Basic Pay Rs. 48531/- to Rs. 68105/-)	14 lacs	399
IV (Basic Pay Rs. 25991/- to Rs. 48530/-)	10 lacs	285
V (Basic Pay Rs. 13961/- to Rs. 25990/-)	5 lacs	142.50
VI (Basic Pay up to Rs.13960/-)	3 lacs	85.50

80 of 134

Group Savings Linked Insurance Policy (GSLIP)

w.e.f 20/11/2013

In case of untimely death of employee, family members are protected by this Scheme up to sum insured PLUS savings portion (75% of deposited amount) with interest.

75% of the deposit along with interest is payable after Retirement / Vol. Retirement & Resignation.

Basic Pay-wise category vis-à-vis sum insured and monthly rate of deduction of premium are shown in the following chart

Category	I (Basic Pay Rs.94466 & above	II (Basic Pay Rs.68106 to 94465/-)	III (Basic Pay Rs. 48530 to 68105/-	IV (Basic Pay Rs.25991 to 48531/-	V (Basic Pay Rs.13961 to 25875/-)	VI (Basic Pay Below Rs.13960)
SUM INSURED	Rs.10.5 lacs	8.40 lacs	6.30 lacs	4.2 lacs	3 lacs	1.70 lac
Monthly deductions
Savings	Rs. 595	476	357	238	170	97
Premium	Rs. 315	252	189	126	90	51
Total.	Rs. 910	728	546	364	260	148

81 of 134

ENCASHMENT OF EARNED LEAVE ON EXIT

Retirement	Death	Vol. Retirement	Resignation
Basic+DA+ FPA	Same + HRA+ CCA (excluding Transport & Washing allowance)	Same as Retirement	Not eligible for Encashment

82 of 134

ADVANCES

FESTIVAL ADVANCE (Interest Free Advance)

Class I	Rs.30,000/- or 1 month's Gross Salary whichever is less
Class II / III & IV	Rs.26000/- or 1 month's Gross Salary whichever is less
Regular PTS	Rs.13000/- or 1 month's Basic+ D A (on pro rata basis) whichever is less

FLOOD /DROUGHT/CYCLONE ADVANCE (Interest Free Advance)

Rs.50,000/- for such affected employees who are posted or having properties in the affected areas, irrespective of all classes. Quantum of advance shall be further subject to the condition of minimum take home salary.
Deduction starts from 4^th month from the date of sanction of loan
Recovery in 25 installments.

83 of 134

PROMOTION POLICY FOR OFFICERS- 2006

1990 Policy was replaced the 2006 Policy
The Policy is applicable to all promotions up to & including Scale VII(GM)
Promotions from Scale V to VI and from Scale VI to VII are held within 4 GIPSA member Cos. And GIC taken together, based on a common seniority list for Scale V & VI officers for all the five companies
Other promotions within the company up to Scale V are based on all India Seniority lists of officers in Scale I, II, III & IV cadres.
Eligibility Criteria for promotion to Scale VI & VII - minimum 2 years service
Eligibility Criteria for promotion to Scale II to V – minimum 3 years service

index

84 of 134

However, the zone of consideration for promotion would be as follows :

4.5 times the No. of Vac. For prom to Scale V

3.5 times the No. of Vac. For prom to Scale IV &

2.5 times the No. of Vac. For prom to Scale II & III

Provided all eligible officers belonging to same batch have to be included in the zone of consideration regardless of whether the total No. exceeds the above proportion

The officers included for promotion to Scale VI & VII are required to appear before a screening committee for preliminary screening before final interview.
The other officers empanelled for promotion to various cadres up to scale V, have to qualify in a test (Qualifying marks 31.5% for SC/ST and for others 35%) before being included in the further process of selection.

index

85 of 134

Criteria for promotion up to Scale V and scheme of weightage to various parameters

Sl. No.	Parameter	Scale I to II	Scale II to III	Scale III to IV	Scale IV to V
1.	Written Test	20	20	20	20
2.	Insurance Qualification	5	5	-	-
3.	Work Record	35	40	40	50
4.	Seniority	40	35	25	15
5.	Interview	-	-	15	15
	TTotal	100	100	100	100

Written Test: weightage given for promotion

up to Scale V - 20%

of total marks scored in the test

Insurance Qualifications: Only for promotion to Scale II & III

AIII or ACII – 2 & FIII or FCII – 5

No marks are allotted for LIII

index

86 of 134

Work Record: Marks are allotted on the three parts of Annual CR as under, for different cadres and mean of total marks allotted for last three years’ CRs are taken as marks on work record.

Part of CR	Scale I to II	Scale II to III	Scale III to IV	Scale IV to V
Trait	12	12	10	10
Performance	15	14	15	20
Growth Potential	8	14	15	20
Total	35	40	40	50

Seniority: For the first three completed years of service, no marks are allotted.

For each completed year of service in the existing cadre, beyond first three years,

the marks on seniority are allotted as per following table:

Scale	Marks for each completed yr. of service beyond first 3 years	Maximum Marks
I to II	6	40
II to III	4	35
III to IV	3	25
IV to V	2	15

index

87 of 134

FAST TRACK PROMOTION

Vacancy:

20% of the total vacancy declared in each cadre would be initially carved

out for this fast track promotion. However, in case the total no. of candidates

successful in the written examination for that cadre under fast track is less

than two times the no. of such vacancies, the no . of vacancies will be suitably

reduced to make it exactly 50% of the no. of candidates successful in WE.

After reducing the vacancies, in this way and unfilled vacancies under

fast track, if any, would be shifted to normal channel.

88 of 134

For Promotion to	Eligibility Criteria
	Service in the cadre	Insurance Qualifications
Scale II & III	Complete 3 years service in the present cadre as on 31^st March immediately preceding the relevant promotion year	AIII or equivalent
Scale IV	do	FIII or equivalent
Scale-V	do	FIII or equivalent

Eligibility Criteria:

89 of 134

Parameters	Scale I to II	Scale II to III	Scale II I to IV	Scale IV to V
WRITTEN MARKS	40	40	40
Ins. Qualification	05	05	-
WORK RECORD	40	40	40
Interview	15	15	20
Total	100	100	100

Procedure for participating in Fast Track Channel Promotion:

An Officer eligible and desirous of participating in the fast track channel of promotion, has to apply in the prescribed format in response to the Notice as

and when published by the company. The officer has to appear In the written

examination (WE) and qualify with 60% (54% for SC/ST) marks. For being

considered further.

Assessment Parameters and scheme of weightage of marks:

Officers qualifying in the WE, would be subjected to assessment under the

following parameters and the scheme of weightage of marks would be as under:

90 of 134

Written Examination marks: 40% weightage would be given for WE marks e.g. an

officer scoring 60 marks in the WE would be entitled to 24 marks for final

assessment under WE.

Insurance Qualification marks: Scale I & II officers having FIII or equivalent qualification,

would be allotted 05 marks. Marks for no other qualifications, would be allotted.

Work Record Marks: WR marks calculated for Normal Channel, would be converted for

Fast track channel by multiplying with an appropriate factor. For instance, for promotion

to Scale II, the WR marks calculated for normal channel would be multiplied by 40/30.

Interview marks: These marks would be allotted by the Interview Committee consisting of one

GM as Chairman and two DGMs and one SC/ST member, to be constituted by CMD. Maximum

no. of marks on Interview for promotion to Scale IV is 20 and that for other cadres is 15.

91 of 134

Miscellaneous:

Maximum no. of attempts for writing examination under fast track is 2, which shall be counted within the overall 3 attempts allowed including those under normal channel.

Any officer selected both under Fast Track and normal channel, would be promoted under normal channel

92 of 134

Inter-se seniority : 0.01 mark is added in the ascending order starting with 0.00 for the last officer in the list of a particular batch, if there is more than one batch in the zone of consideration. This is to ensure weightage on inter se seniority within the batch

Interview : For promotion to Scale V, the Promotion Committee compulsorily interviews all the candidates. Maximum marks for interview is 15.

Promotion Committee : Promotion committees for various promotions would be as under :

Promotion to Scale	Committee Members
VI & VII	CMDs of GIPSA Companies and GIC, besides one Govt. of India Nominee
V	CMD of the company, one Director on the Board of the Company, Genl. Manager (Pers.), one SC/ST Representative & one outside expert.
II, III & IV	CMD of the Co., two GMs of the co. {including GM(Pers.)} and one SC/ST Representative

index

93 of 134

Special Provision for SC/ST

Instructions received from time to time from D.O.P.T.,

Govt. of India regarding this matter, are implemented .

No provision for reservation as yet, for Promotion within Cl. I

Promoting Authority for Promotion:

Cadre	Appointing Authority
Scale VI & VII	CMD
Scale IV & V	GM
Scale II & III	DGM

index

94 of 134

Effect of CDA/Vigilance cases on promotion

In case any action under CDA Rules is pending against any employee at the time of considering his/her promotion, the matter would be dealt with in terms Sealed Cover Guidelines, which are issued by DOPT from time to time.

Where, however, any case is concluded and any penalty has been imposed, the promoting authority would examine various aspects of the case, such as gravity of the offence, penalty imposed, period elapsed etc. and would take a decision, as to whether the employee should be considered for promotion.

Effect of Supersession : Officers superseded in three consecutive promotional exercises, shall not be included in the zone of consideration in two immediately succeeding promotional exercises.
Effect of Non-acceptance : When an officer declines to accept promotion, such refusal shall be recorded and taken into account while considering his/her case for subsequent 1 year.
Probation on Promotion : Officers promoted to the cadre of Scale V and above shall be on probation for a period of one year.
Seniority in promoted cadre : Seniority in the promoted cadre is reckoned from the date of selection maintaining the inter-se seniority in the pre-promoted cadre, regardless of the date of taking charge, provided, however, the officer joins the higher post before 31^st March of the promotion year.

Promotion, however, takes effect from the actual date of taking charge in the higher cadre at the stipulated place of posting.

index

95 of 134

PROMOTION POLICY FOR SUPERVISORY, CLERICAL AND SUBORDINATE STAFF, 2008

According to the above new Promotion policy for Supervisory, Clerical and subordinate Staff, there has been promotion only to following 3 cadres:

AO (Scale I) Sr. Assistant & Assistant.

While AO and Assistant, are considered as entry-cum-promotional cadre, Sr. Assistant is exclusively a promotional cadre.

For promotion to above cadres, the country has been divided into various geographical zones, as shown in following slides:

index

96 of 134

P R O M O T I O N Z O N E S F O R P R O M O T I O N T O A O
Promotion Zone	States & UTs in cluded
Northern Zone	J&K, HP, UP, Punjab, Haryana, Uttarakhand, Rajasthan, Chandigarh and Delhi
Eastern Zone	Bihar, Jharkhand, WB. Sikkim, Orissa, Assam, Tripura, Manipur, Mizoram, Nagaland, Meghalaya & Arunachal Pradesh
Southern Zone	Andhra Pradesh, Tamilnadu, Karnataka, Kerala and Puducherry
Western Zone	Maharastra, Gujarat, Goa, Madhya Pradesh, Chattisgarh, Dadra & Nagar Haveli and Daman & Diu

index

97 of 134

Name of Prom Zone for Sr. Asstt.	State(s)/UT covered
Northern Zone I	Punjab
Northern Zone II	J & K, HP and Chandigarh
Northern Zone III	Haryana and Delhi
Northern Zone IV	UP & Uttarakhand
Northern Zone V	Rajasthan
Eastern Zone I	Bihar & Jharkhand
Eastern Zone II	W.B & Sikkim
Eastern Zone III	Orissa
Eastern Zone IV	Assam, Tripura, Nagaland, Mizoram, Manipur, Meghalaya, Arunachal Pradesh
Southern Zone I	Andhra Pradesh
Southern Zone II	Tamilnadu & Puducherry
Southern Zone III	Karnataka
Southern Zone IV	Kerala
Western Zone I & II	To be carved out by CMD comprising offices in Maharashtra and Goa
Western Zone III	MP & Chattisgarh
Western Zone IV	Gujarat, Dadra & Nagar Haveli , Daman & Diu

index

98 of 134

For promotion to Assistant :

Prom. Zone will be RO Area
If any RO covers more than one state, Promotion zone will be State; and

If there is more than one RO situated in one centre, all such ROs would be clubbed to form a Promotion Zone.

Promoting Authorities and Promotion Committees

For promotion to	Promoting Authority	Promotion Committee
AO (Scale I)	An Officer not below the rank of Scale VI (DGM), to be nominated by CMD	An officer not below the rank of Scale V to act as Chairman and two other officers not below the rank of Scale IV
Sr. Assistant	An officer not below the rank of Scale V to be nominated by the O-I-C of the HO Pers. Dept.	An officer not below the rank of scale IV to act as Chairman and two other officers not below the rank of Scale III, as members.
Assistant	An officer not below the rank of Scale IV to be nominated by the Regional In-charge	An officer not below the rank of scale III to act as Chairman and two other officers not below the rank of Scale II, as members.

N o t e:

One member of the Promotion Committee each shall be from Personnel Department & SC/ST . Promotion Committee shall also act as Interview Committee, wherever interview is prescribed.

index

99 of 134

Promotion to AO (Scale I):

Departmental Channel:

Only Sr. Assistants & Stenos are eligible to apply. Eligibility criteria are based on period of service rendered in the present cadre & the Insurance &/or professional qualifications acquired.

Selection is based on seniority, qualification (academic and insurance/professional), work record and interview.

Competitive Channel:

Any employee who is graduate marks in any degree examination or FIII (AIII for SC/ST) ACA, ACWA, MCA, MBA etc. are eligible to write the competitive examination not more than four occasions (5 for SC/ST) in the entire service career. Qualifying marks in the competitive examination is 60 % (50% for SC/ST) for being considered in the further process of selection.

Selection under this channel is based on seniority, qualification (academic and insurance/ professional), work record, interview and the marks in the competitive examination.

Promotion to Senior Assistant:

All employees in the scale of Assistant who are FIII/MBA/MCA or who have completed at least 7 years in the cadre or who have reached the ceiling of the scale are eligible for this promotion.

Employees with LIII or AIII qualifications, are considered only after putting in at least 5 years and 3 years service in the cadre, respectively.

Selection is based on seniority, qualifications (academic and insurance) and work record

index

100 of 134

Promotion to Assistant:

Before Amendment :Record Clerks and Class IV full time employees are eligible for this promotion, provided they have requisite academic qualifications for direct recruitment of Assistant in the company or they pass the departmental test with 50% marks (40% for SC/ST) and also pass the computer literacy test

Record clerks with at least 5 years service and Subordinate Staff with 10 years service and who have qualified at least VIII std. examination are eligible to write the departmental examination

AFTER AMENDMENT :-

Confirmed Sub-staff/Drivers/RCs who posses minimum educational qualification laid down for direct rectt of Asstt. Provided they have passed Eng/Hindi as one of the subject at SSC/Graduation level.

passed the departmental test for promotion to the cadre of Asstt.with 45% marks (36%) for

SC/ST candidates during any of the PE conducted upto PE 2015-16

put in at least 10 yrs. Of service as full time employee & has passed Matriculate Exam (Xth

standard) from a recognized institute.

AND

B. Passed the Computer-literacy –and –proficiency-test as prescribed by the Management for the relevant PE or any of the two (2) PEs immediately prior to the relevant Promotion Exercise.

index

101 of 134

Scheme of weightage for various criteria:�

Criteria	For Prom to AO(Scale I)	For prom to Sr. Assistant	For Prom to Assistant
Seniority	35	50	50
Qualifications	30	30	30
Work Record	20	20	20
Interview	15	-	-
T o t a l	100	100	100

102 of 134

Marks on seniority:

Two marks for each completed year of service (in the cadre, for prom. to AO under para 13.1 and Sr. Asstt. & in the company for promotion to AO under para 13.2. and Assistant) as on 31^st December of the year preceding the year of promotion are allotted.

Period of 6 months and more is considered as one year and less than 6 months period is ignored.

Marks on Qualifications:

Academic Qualifications:

Below SSCE	0
SSCE	5
HSC/Intermediate	7
Graduate	12
Post/double Graduate	15

index

103 of 134

Technical Qualifications:

LIII or one subject of Institute of Actuaries or PG Diploma (one yr. duration) in Computer Applications/MBA/PG Diploma (2 years) in Business Admn./Management (PGDBM)	5
AIII or ACII or three subjects of Ins. of Actuaries	10
FIII or FCII or 5 subjects of Ins. of Actuaries or MCA or ACS qualification	15

Marks on work record:

Past three years CRs are to be rated by the Promotion Committee as per the scheme of rating and 3 years average shall be taken as marks on work record.

Marks in Interview:

Promotion Committee shall give marks to the candidates for promotion to AO on the basis of their performance in the personal interview before the committee. None shall be included in the Ranking list without appearing in the Interview.

index

104 of 134

NEW PROVISIONS AFTER LATEST AMENDMENT IN PROMOTION POLICY FOR SCS, 2008�� 1. INTRODUCTION OF CONTINGENCY LIST :-��A. Promotion Committee shall select candidates equal to 10% of the � respective no. of vacancies in each cadre and in each category � (fraction below 0.5 will be ignored and above 0.5 will be taken as� 1), and place them in order of their ranking to constitute the� Contingency List for promotion, to be published in the ranking� order. The candidates in C.L will be offered promotion in order � of their ranking only against refusal of offer of promotion by any� candidate selected in respective Promotion List.��B. The unutilized portion of C/L would lapse on 31^st March, without� carrying any preferential treatment in any subsequent promotion� exercise.

105 of 134

Amendments contd/…��2. FILLING UP UNFILLED VACANCIES UNDER PARA 13.2 IN A � PROMOTION-ZONE��Unfilled vacancies for promotion to the cadre of Scale-I under Para 13.2 under any category (UR/SC/ST) in zone, after offering promotion from Contingency List, shall be filled up by selecting candidates from other zones who are eligible to be considered for the promotion and give consent for Out of Zone posting on promotion.��A. Option to be obtained at the time of applying for promotion under para 13.2��B. Common Ranking List (All Zones) shall be prepared in the each category, in the descending order of marks obtained, of the candidates who opted for out of zone promotion and have not been offered promotion in their respective zones.��3.Effect of Non-acceptance of Promotion :-��On refusal/ non-acceptance of promotion, the employee shall forfeit his/her right to be considered for promotion to that cadre in next one (01) Promotion Exercise

106 of 134

Special provision for SC/ST & persons with disability: -

15% and 7-1/2% vacancies are reserved for SCs and STs for various promotions under this policy. Rosters for reservation of vacancies are maintained promotion zone-wise for each promotion.

3% reservation is also made for persons with disability.

In addition, under paragraph 13.2 and 15, certain relaxations are provided to the SC/ST employees in eligibility criteria, No. of chances to appear in the Competitive Examination (Under paragraph 13.2 )and qualifying marks in the written tests.

index

107 of 134

Record Clerks, Drivers & Sub-staff who have reached the ceiling of the respective pay scale as applicable to them from time to time shall, on completion of continuous 12 months service from the date of their reaching the maximum (ceiling) of their present scale or from the first of month following coming of this policy in force, whichever is later, be placed in the pay scale of one step higher cadre, subject to vigilance clearance.

While the employee would continue in the existing cadre, he/she would only draw salary in the higher scale, till superannuation.

Except monthly salary, no other facility/benefits which may be applicable to the higher cadre, would be admissible to such employees on placement in the higher scale under ACPS.

Now this is not a one time facility for an employee in entire service career.

Assured career progression scheme (ACPS)

index

108 of 134

One promotion in life time for Assistants

Assistants not below the age of 50 yrs. and who have completed at least 20 yrs. Of service in the company without receiving any promotion are eligible for promotion to Sr. Assistant, under this clause.

The promotion is subject to vigilance clearance and would be based on the marks on the criteria of Seniority, qualifications and Work Record, provided the employee not found unfit for promotion. Weightage on seniority is given @ 3 marks per year, over and above the service of 20 years.

Past service of the ex-servicemen, before joining the Co. is counted up to maximum of 5 years, for determining the eligibility for promotion which is minimum of 20 years of service as Assistant

CMD is the competent authority to modify or relax any provision of the policy in any individual cases, by recording the reasons therefor and to issue any clarifications, in case of any doubt in any matter under this policy.

Power to clarify, modify and relax any provision of the policy

index

109 of 134

TRANSFER AND MOBILITY POLICY - CLASS I

Applicability

It came into existence since 17/10/2002.
Applicable to all officials up to the rank of Scale IV
Not applicable to officials on deputation to other Organizations & to local transfers.
Normal period of posting (NPP) at a centre is 5 yrs
On completion of NPP, transfer from the existing place for scale I & II, within TAC Zones/ Adjoining States. For others, Anywhere in India.
Transfer even before completion of NPP by the Management on Office Exigencies

index

110 of 134

ROTATION FROM SUCH ASSIGNMENT AFTER 3 YRS.

SHIFTING TO ADMN. SIDE ON COMPLETION OF CONTINUOUS

10 YRS. AS DO/BO INCHARGES. ONCE SHIFTED, AGAIN ELIGIBLE

FOR POSTING AS INCHARGES AFTER 3 YRS. ON ADMN. SIDE

SENSITIVE ASSIGNMENT

index

111 of 134

NO REQUEST ORDINARILY CONSIDERED BEFORE COMPLETING 3 YRS.

IN ONE CENTRE. HOWEVER, BOARD/PERSONNEL. & ADMN.COMMITTEE

OF THE BOARD MAY CONSIDER EXTREME HARDSHIP CASES BEFORE 3 YRS.

MAX. NO. OF REQUEST TRANSFERS = 3 ( TO BE COUNTED FROM 01.03.1990 )

REQUEST CONSIDERED AFTER 5 YRS. IN ONE PLACE TREATED AS

COMPANY TRANSFER.

REQUEST TRANSFER

index

112 of 134

FOR OUTSATION TRANSFER, AS PER GUIDELINES TIME TO TIME.
FOR LOCAL TRANSFERS, NO BENEFIT
FOR REQUEST TRANSFERS under TMP BEFORE 3 YRS., NO BENEFIT
JOINING TIME FOR TRANSFER

1) NORMALLY 30 DAYS OR THE DATE SPECIFIED

2) FURTHER MAX. EXTENSION FOR 30 DAYS MAY BE ALLOWED ON

MERIT

TRANSFER BENEFITS

index

113 of 134

TRANSFER AND JOB ROTATION POLICY –

JOB ROTATION

After three years of continuous working in a particular Department, an employee is liable to undergo job rotation and he/she can be posted in another department within the same office
After five years of continuous working in one office, an employee is liable to undergo job rotation and in this situation he can be posted in another office within the same station.

SUPERVISORY, CLERICAL AND SUBORDINATE STAFF

index

114 of 134

After 10 years of continuous stay in one station, an employee is liable for transfer to another station.
Distance shall be ordinarily restricted to a radius of 150 kms. from present place of posting. However, such distance may be increased up to 200 Kms. also, with the approval of CMD
May be transferred to earlier or choice station after stay of at least three years

TRANSFER AND MOBILITY

index

115 of 134

DATE OF COMMENCEMENT : 01.04.2016��ELIGIBILITY : CONFIRMED EMPLOYEES WITH 5 YEARS SERVICE, WHO� ARE WHOLE TIME SALARIED EMPLOYEES��EDUCATION ADVANCE FOR COVERING EXPENSES LIKE ADMISSION FEE, TUTION FEE PAYABLE TO INSTITUTION/SCHOOL, NON REFUNDABLE CHARGES PAYABLE FOR HOSTEL FOR HIS/HER DEPENDANT CHILDREN PERSUING HIGHER STUDIES, PROFESSIONAL COURSES IN INDIA AND/OR ABROAD.��1. STUDIES IN INDIA :- GRADUATION/POST GRADUATION INCLUDING REGULAR, TECH. AND PROFESSIONAL DEGREE/DIPLOMA COURSES CONDUCTED BY COLLEGE/UNIVERSITY APPROVED BY UGC/AICTE/ BAR COUNCIL OF INDIA ETC.�

EDUCATION LOAN

116 of 134

B. REGULAR DEGREE/DIPLOMA COURSES BY IIT, IIM ETC.��C. TEACHER TRAINING/ NURSING COURSES APPROVED BY CENTRAL/STATE GOVT.��D. REGULAR DEGREE/DIPLOMA COURSES LIKE AERONAUTICAL, PILOT TRNG, SHIPPING ETC APPROVED BY DIRECTOR GENERAL OF CIVIL AVIATION/SHIPPING.��2. STUDIES ABROAD -�� GRADUATION/POST GRADUATION /DIPLOMA//DEGREE INCLUDING REGULAR TECHNICAL AND PROFESSIONAL DEGREE/DIPLOMA COURSES OFFERED BY REPUTED /ACCREDITED UNIVERSITIES/INSTITUTES.��

CONTD …

117 of 134

QUANTUM AND FREQUENCY OF ADVANCE :-��MAXIMUM 10 LACS FOR EACH CHILD AND FOR MAX OF TWO CHILDREN DURING ENTIRE SERVICE��THE ENTITLED AMOUNT OF ADVANCE WILL BE EQUIVALENT TO 85% OF AMOUNT AVAILABLE/ACCRUED TO THE EMPLOYEE ON THE DATE OF APPLICATION OF ADVANCE BY WAY OF GRATUITY/PF/GSLIP ETC.��RATE OF INTEREST : 8% P.A. (SIMPLE) N REDUCING MONTHLY BALANCE FOR� BOY STUDENTS�� 7.80% P.A (SIMPLE) ON REDUCING MONTHLY BALANCE� FOR GIRL STUDENTS��REPAYMENT PERIOD :- 10 YEARS FOLLOWING THE MONTH OF DISBURSEMENT OF ADVANCE. IF REMAINING PERIOD OF SERVICE IS LESS THAN 10 YEARS THEN THE OUTSTANDING ADVANCE WOULD BE RECOVERED FROM HIS/HER TERMINAL DUES.

CONTD..

118 of 134

SCHEME FOR APPOINTMENT ON COMPASSIONATE GROUNDS

Scheme for Appointment on Compassionate grounds came into force w.e.f. 01.11.2014.

It can be given to the dependant family member of an employee who :-

Dies in service (including suicide) ;
Retired on medical grounds due to incapacitation before reaching the age of 55 years.

Eligibility Criteria :-

Family is indigent and deserves immediate assistance for relief.
Applicant should be eligible and suitable under relevant recruitment rules.

119 of 134

Contd ..

Who are dependants :-

1. Spouse

2. Wholly dependant son (incl. legally adopted son)

3. Wholly dependant daughter (incl.legally adopted daughter)

4. Wholly dependant brother/sister in case of unmarried

employee.

Posts for compassionate grounds appointment :-

Appt. on compassionate grounds can be given only in clerical and sub-staff cadre.

Competent Authority for CGA is CMD.

120 of 134

contd..

In case of missing employee :-

Appointment on compassionate grounds to the dependant of the missing employee can be considered after expiry of 2 years from the date the employee is missing, provided that :-

FIR to this effect has been lodged
Missing employee is not traceable
Competent Authority feels the case is a genuine one.

If the missing employee has less than 2 years to retire from the date he/she is missing then this scheme is not applicable.

121 of 134

NATIONAL INSURANCE COMPANY �(CONDUCT,DISCIPLINE & APPEAL) RULES 2014

Application

These are applicable to every person appointed to any post by the Company including Part-timers on Company’s roll, those appointed in foreign country & are working there and shall also apply to any person governed by General Insurance (Employees’) Pension Scheme 1995, to the extent provided under the said scheme.

General Rules

Every employee shall at all times

maintain absolute integrity
maintain devotion to duty
do nothing unbecoming of a public servant
conform to all rules of the Company & obey

all orders of superiors in course of official duty.

122 of 134

General Rules

Every employee shall at all times

maintain absolute integrity
maintain devotion to duty
do nothing unbecoming of a public servant
conform to all rules of the Company & obey

all orders of superiors in course of official duty.

Application

index

CONDUCT, DISCIPLINE AND APPEAL RULES

123 of 134

Theft, fraud, dishonesty in official matters
Bribery
Disproportionate assets
Furnishing false information about self which are germane to employment.
Acting prejudicial to the interest of the Company.
Willful insubordination.
Absence without leave/overstayal of sanctioned leave beyond 4days
Habitual late attendance.
Neglect of work
Damage to Company’s property.
Drunkenness/riotous behavior/gambling in Company’s premises.
Sleeping at work place.
Criminal offence including moral turpitude.
Absence from work place without permission.
Attempt at any act which amounts to misconduct.

Misconducts (List is not exhaustive)

index

124 of 134

Continued from prev. slide

Sharing of computer password to others without written sanction from the competent authority

Any illegal activity committed through the use of computer and/or internet

Sexual harassment of any kind

125 of 134

A few Prohibitions

Rule-5: The whole time of an employee shall be at the disposal of the Company

unless it is otherwise distinctly provided.

Rule-6: No employee to seek, solicit or accept any outside employment even on

honorary basis without Company’s permission.

Rule-7: No employee shall undertake any outside part time work or accept fees

therefore without sanction of the Competent Authority.

Rule-8: Every employee during service or after resignation/retirement

is obliged to maintain official secrecy.

Rule-9: No employee to give evidence in any enquiry without permission of the

Company. This is not applicable to any enquiry ordered by

Govt./ Parliament/ State legislature or any judicial/Departmental enquiry.

Rule-10: No employee can take part in election to any legislature or

local authority.

index

126 of 134

Suspension (Rule-20)

The appropriate authority may place an employee under suspension

a) where a disciplinary proceeding is contemplated or is pending.

b) where a criminal offence against him is under investigation or trial.

c) where he is detained in custody, whether on a criminal charge or otherwise,

for a period exceeding 48 hours.

Subsistence Allowance during suspension

a) at the rate of 50% of gross salary (basic, DA, CCA, HRA, Hill Station Allowance,

qualification pay, special pay, personal pay etc.) during first 6 months.

b) at the rate of 75% after 6 months if delay in proceedings is not attributed

to him.

c) at the rate of 25% after 6 month if period of suspension is prolonged due

to reasons attributed to him.

index

127 of 134

Penalties

Minor Penalties

a) Censure

b) withholding of one or more increment for a specified period.

c) Recovery towards pecuniary loss caused to the Company.

d) Reduction to a lower stage in the time-scale for a period not exceeding three years without cumulative effect .

e) Withholding of pension or part thereof for a specified period

Major Penalties

f) withholding of one or more increments permanently.

g) Reduction to a lower service or post or to a lower time-scale

or to a lower stage in the time-scale.

h) Compulsory retirement.

i) Removal from service which shall not be a disqualification

for future employment.

j) Dismissal which shall ordinarily be a disqualification for future

employment

k) Withholding of pension or reduction of pension or part thereof permanently

index

128 of 134

SCHEDULE OF AUTHORITIES

CATEGORY OF EMPLOYEES/ OFFICERS	APPOINTING AUTHORITY	DISCIPLINARY AUTHORITY	APPELLATE AUTHORITY	MEMORIAL AUTHORITY UNDER RULE 40
GM (SCALE-VII) / DGM (SCALE-VI)	CHAIRMAN-CUM-MANAGING DIRECTOR	CHAIRMAN-CUM-MANAGING DIRECTOR	PERSONNEL & ADMINISTRATION COMMITTEE OF THE BOARD	BOARD
CHIEF MANAGER (SCALE-V) MANAGER (SCALE-IV)	G.M (SCALE-VII)	G.M (SCALE-VII)	C.M.D.	HR Committee
DY. MANAGER (SCALE-III) / ASST.MANAGER (SCALE-II)/ ADMN. OFFICER (SCALE-I)	D.G.M. (SCALE-VI)	D.G.M. (SCALE-VI)	G.M. (SCALE-VII)	CHAIRMAN-CUM-MANAGING DIRECTOR
DEV. OFFICER / SUPERINTENDENT / SR. ASSISTANT & EQUIV. CADRES	CHIEF MANAGER (SCALE – V)	MANAGER (SCALE-IV)	D.G.M. (SCALE-VI)	CHAIRMAN-CUM-MANAGING DIRECTOR
ASSISTANT & EQUIV. CADRES/ RECORD CLERK	MANAGER (SCALE-IV)	DEPUTY MANAGER (SCALE-III)	CHIEF MANAGER (SCALE-V)	CHAIRMAN-CUM-MANAGING DIRECTOR
SUB-STAFF	MANAGER (SCALE-IV)	ASST. MANAGER (SCALE-II)	CHIEF MANAGER (SCALE-V)	CHAIRMAN-CUM-MANAGING DIRECTOR

index

129 of 134

No order imposing any major penalty shall be made without holding formal enquiry proceedings into allegations/charges.

Steps in holding major penalty proceedings

a) framing of charge sheet by the disciplinary authority & its service on the delinquent employee.

b) on receipt of written statement from the employee, appointment of IO/PO by the disciplinary authority. On total admission of charges in the written statement, no formal enquiry through IO/PO will be necessary.

c) holding of preliminary proceedings, inspection of documents by the employee, submission of a list of defense assistant, defense witnesses, additional documents if any to be submitted by the employee.

d) holding of enquiry proceedings by way of examination/cross-examination of management/defense witnesses, recording of oral/documentary evidences.

e) submission of brief by PO to IO on conclusion of enquiry.

Procedure for imposing Major Penalties (Rule-25)

index

130 of 134

The Inquiry report must contain the following:

a) gist of charges.

b) gist of defense taken by the employee.

c) assessment of evidence.

d) findings on each charge with specific conclusions.

Finalization of Enquiry Report by IO & its submission to Disciplinary Authority, containing the following :

index

131 of 134

The employee shall be informed in writing of the alleged misconduct

and given an opportunity to submit written statement within 15 days.

The defense statement vis-à-vis alleged misconduct shall be taken

Into account by the disciplinary authority before passing any order.

Holding a domestic inquiry is not mandatory for Minor penalty Action.

Procedure for imposing Minor Penalty (Rule-27)

index

132 of 134

Every delinquent employee has a right to appeal against any penalty order served

on him within a period of 3 months from the date of receipt of such order by him.

In case of an appeal against any penalty order the appellate authority

considers

a) whether the procedures of enquiry have been complied with

b) whether findings of IO are justified

c) whether penalty imposed is excessive, adequate or inadequate

& may pass orders confirming, reducing or enhancing the penalty.

Enhancement of penalty can only be made after giving

an opportunity to the employee.

Appeal (Rule-31 to 37)

index

133 of 134

An employee whose appeal has been rejected by an appellate authority or in whose case the penalty has been enhanced either on appeal or on review, may address a memorial to Appropriate Memorial Authority as per schedule of authorities in respect of the relevant matter within a period of 6 months from the date of receipt of the order of the appellate authority by him.

No employee shall bring any political or outside influence for any

matter pertaining to his service.

Any question relating to interpretation of these rules shall be referred

to the Board whose decision shall be final.

Memorial (Rule-40)

Canvassing or outside influence (Rule-41)

Interpretation (Rule-42)

index

1 of 134

2 of 134

3 of 134

4 of 134

5 of 134

6 of 134

7 of 134

8 of 134

9 of 134

10 of 134

11 of 134

12 of 134

13 of 134

14 of 134

15 of 134

16 of 134

17 of 134

18 of 134

19 of 134

20 of 134

21 of 134

22 of 134

23 of 134

24 of 134

25 of 134

26 of 134

27 of 134

28 of 134

29 of 134

30 of 134

31 of 134

32 of 134

33 of 134

34 of 134

35 of 134

36 of 134

37 of 134

38 of 134

39 of 134

40 of 134

41 of 134

42 of 134

43 of 134

44 of 134

45 of 134

46 of 134

47 of 134

48 of 134

49 of 134

50 of 134

51 of 134

52 of 134

53 of 134

54 of 134

55 of 134

56 of 134

57 of 134

58 of 134

59 of 134

60 of 134

61 of 134

62 of 134

63 of 134

64 of 134

65 of 134

66 of 134

67 of 134

68 of 134

69 of 134

70 of 134

71 of 134

72 of 134

73 of 134

74 of 134

75 of 134

76 of 134

77 of 134

78 of 134

79 of 134

80 of 134