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Work-Based Learning (WBLR)Data Population

Background & Intro

Submission Methods

Functionality

Data Details

Summary & Resources

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Objective

Familiarize

Explain

Implement

Prepare

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  • The objective of this training is to familiarize the CTE coordinators with the data collection and their responsibility. Additionally, we will explain the system requirements so CALPADS data coordinators can implement processes to meet the data population requirements in preparation of the EOY 1 Submission.

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Agenda

Overview

Data Submission

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Wrap-Up

Data Details

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Overview

Discuss Work-Based Learning background & introduce key concepts

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What is Work-based Learning?

  • Work-based Learning is an education strategy that links classroom instruction to work-related experiences, aims to increase students’ technical skills and knowledge, and helps shape career decision making. Work-based learning is offered on campuses or in community locations and includes explorations, simulations, student-led enterprise, service learning, community classroom or cooperative education, internships, and apprenticeships

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Purpose

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The purpose of the Work-based Learning data collection is to enhance the career-related components in the Career/College Indicator in the Dashboard

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Current Career-Related CCI Measures

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CTE Pathway Completion

  • Finish a sequence of courses totaling at least 300 hours
  • Capstone course must be in the same industry as the pathway 

Prepared:

Complete CTE Pathway with a C- or better in the capstone course plus one of the following:

  • Score Level 3 or higher on either ELA or Math and at least Level 2 on the other assessment
  • Completes a-g requirements with C- or better
  • One semester/two quarters/two trimesters of college credit courses with a grade of C- or better

Approaching Prepared:

Complete CTE Pathway with C- or better in the capstone course

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Pre-Apprenticeship (Registered)

Prepared:

  • Completion of a program that is:
    • Recognized by business and/or industry and registered at the state or national level
    • Provide students with the entry-level skills necessary to be eligible to enter a registered apprenticeship program

Approaching Prepared:

N/A –No criteria for approaching

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Pre-Apprenticeship (Non-Registered)

  • Completion of a program that: 
    • Is recognized by business and/or industry
    • Provides students with the entry-level skills necessary to be eligible to enter a registered apprenticeship program

Prepared:

  • Non-DASS Schools: must also complete CTE Pathway to earn Prepared
  • DASS Schools: must also complete either: 
    • One CTE Pathway, or​
    • One semester/two quarters/two trimesters of a CTE course​

Approaching Prepared:

Completion of a non-registered Pre-Apprenticeship only

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State or Federal Job Program

  • Applies to DASS schools only
  • Completion of one of the following programs:
    • Workforce Innovation and Opportunity Act (WIOA)
    • Job Corps
    • YouthBuild
    • California Conservation Corps 
    • Regional Occupational Centers/Programs

Prepared:

Complete a State or Federal Job Program and complete at least one semester/two quarters/two trimesters of CTE courses (with C minus or better)​

Approaching Prepared:

Complete a State or Federal Job Program only 

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Transition Classroom-Based Work Exploration & Work-Based Experience  

Approaching Prepared

Complete classroom exploration or work-based experience

Prepared:

Complete both classroom-based work exploration and work-based experience

  • Applies to students with an Individualized Education Program (IEP) who do not earn a standard high school diploma
  • Classroom-Based Work Exploration: Completion of four semester courses any time during grades 9 through 12 that offer college and career exploration/preparation that are designed to prepare a student for employment and independent living.
  • Work-Based Experience: Completion of a minimum of 100 hours of work-based learning since entering grade 9 that offers work-based learning experiences that develop knowledge and job skills.

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New WBL Data Collected for 2020-21

  • New Work-based Learning Codes will be analyzed for potential inclusion in the Fall 2022 Dashboard.
    • Internships
    • Student-led Enterprise
    • Virtual/Simulated Work-based Learning

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Data Collection

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  • LEAs are required to submit work-based learning completion information in any grades 9-12. Include all Work-Based Learning updates for students enrolled at any time during the Reporting Year

CALPADS Submission

Primary Data Submitted

Official Submission Window

Certification Deadline

Amendment Window

EOY 1

  • Course Completion for Grades 7–12
  • CTE Participants, Concentrators, Completers
  • Work-Based Learning

May 10, 2021�to�July 30, 2021

July 30, 2021

July 31, 2021 to�August 27, 2021

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Preparing for the WBLR Submission

Things to consider

  • Review current business processes for administering Internships
  • Standardize the performance evaluation conducted by employers of student interns
  • Establish processes to collect the WBLR data (Student work hours)
  • Map courses that include the content for Work-Based Learning to valid CALPADS State course codes

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Roles and Responsibilities (1)

  • CTE Coordinators
    • Identify current work-based learning programs at a district and school
      • Work based learning (internships, community classroom, cooperative vocational education, work experience education, etc.)
    • Ensure local business process includes
      • Standardized process for employer evaluations
      • Process for collection of student logs for external hours spent on WBL
    • Review of CALPADS Certification Reports prior to certification

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Roles and Responsibilities (2)

  • CTE Teachers
    • Identification of courses that include and or contain work-based learning components:
      • Virtual or Simulated Work-Based Learning
      • Student-Led Enterprise
      • ROC/P
    • Coordinate collection of student logs for Virtual or Simulated Work-Based Learning and Student-Led Enterprise external hours

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Roles and Responsibilities (3)

  • Special Education staff
    • Identification of students with disabilities (SWD) that complete
      • Transition Work-Based Experience
      • Transition Classroom-based Work Exploration
    • Review of CALPADS Certification Reports prior to certification

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Roles and Responsibilities (4)

  • CALPADS/SIS Data Coordinators
    • Train key staff on:
      • Data entry into SIS
      • Key reporting deadlines and due dates
    • Work with program staff to:
      • Map courses that include the content for Work-Based Learning to valid CALPADS State course codes
      • Resolve CALPADS Errors
      • Ensure review and certification of CALPADS Snapshot Reports

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Data Submission

Review CALPADS submission methods and functionality

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Record Relationships

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Course Section ID

Staff Demographics

Course Section

Completion

Student Career Technical Education

Student Course Section Completion

Course Pathway Code

SEID

Work-Based Learning

Student Enrollment

SSID

SSID

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Where Does the Data Come from?

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  • There are three new work-based learning types, seven work-based learning types from the SENR and 2 work-based learning types from the SPED that combined make the 12 types in the WBLR file.

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Data Submission

  • The WBLR data can be submitted via batch file or online maintenance. It is expected that the SPED data formerly submitted via the SEDS system will now come from the SIS

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USER Interface Mock-UP

  • Submission of the WBLR will have the same functionality as the other CALPADS record types.

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WBLR Data Fields Mock-UP

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CFS#

Field Name

21.09

Work-Based Learning Type Code

21.10

Internship ID

21.11

Work-based Learning Hours - External

21.12

State Course Code -Embedded Work-based Learning

21.13

Internship -Employer Performance Evaluation Code

21.14

Internship -LEA Sponsored Indicator

21.15

Internship –Certificated Supervisor Indicator

21.09

21.10

21.11

21.12

21.13

21.14

21.15

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Data Details

Examination of Field Specifications and code values

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Work-Based Learning Type Code (21.09)

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The Work-Based Learning Type Code represents the work-based learning that the student completed during the academic year.

  • Students may have multiple work-based learning codes
  • Include summer work-based learning
  • Exclude summer internships that occur after the student has graduated
  • Definitions for each WBL Type can be found in the CALPADS Code Sets Document > Work-Based Learning Type Code Set

Code

Name

Previous

10

Internship

New

15

Student-led Enterprise

New

20

Virtual/Simulated Work-Based Learning

New

25

Registered Pre-Apprenticeship Program

SENR

30

Non-registered Pre-Apprenticeship Program

SENR

35

Job Corps

SENR

40

Workforce Innovation and Opportunity Act (WIOA)

SENR

45

YouthBuild

SENR

50

California Conservation Corps

SENR

55

Regional Occupational Centers/Program

SENR

60

Transition Work-Based Experience

SPED

65

Transition Classroom-Based Work Exploration

SPED

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WBLR Type: Internship (10)

Internships are county, district, or school-sponsored experiences that expose students to work in partnerships with local business, industries, or other organizations in the community.

Internships can:

    • be paid or unpaid
    • occur over the summer or during the school year
    • occur at any business type, profit or non-profit, in various settings such as community classroom, Co-Op CTE/ Vocational Education
    • Internships may, but are not required to be connected to a CTE pathway course or any course

Internships are not:

    • Job shadowing (there must be supervision and specific practice and working alongside an industry expert)
    • Apprenticeships
    • Jobs that students secure on their own (e.g., summer job)

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WBLR Type: �Student-Led Enterprise (15)

A student-led enterprise involves the development and operation of a revenue-generating business outside the classroom but is associated with a course at the school and evaluated by the course instructor.

A Student-Led Enterprise:

    • must be operated by the student (student is not just an employee of the enterprise)
    • must be ongoing and not a one-day event
    • must be tied to a course in which students develop a business and marketing plan. This may be any course, including CTE courses
    • must be co-curricular (time spent in and out of the classroom)
    • must bring in revenue (but does not need to make a profit)
    • can include a non-profit venture

A student-led enterprise is not:

    • A student working at the campus bookstore or volunteering at the school bake sale

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WBLR Type: Virtual/Simulated Work-Based Learning (20)

A Virtual/Simulated Work-Based Learning is a program where students can gain business experience through a virtual environment that is aligned to the classroom curriculum. The virtual or simulated program must be tied to a course in which students develop their own business plans and websites, but must consist of more than an online course

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WBLR Type:�- Registered Pre-Apprenticeship Program (25)�- Non-registered Pre-Apprenticeship Program (30)

Registered and non-registered pre-apprenticeship programs are designed to provide students with the entry-level skills necessary to be eligible to enter a registered apprenticeship program (i.e., an apprenticeship program that is registered at the state or national level). Typically, schools that offer pre-apprenticeship programs have a partnership with a local business.

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WBLR Type: �- Job Corps (35)�- Workforce Innovation and Opportunity Act (40) �- YouthBuild (45)

Work based learning programs administered by the U.S. Department of Labor

  • Job Corps program, offers General Educational Development test (GED) support and vocational training to youth, ages16 to 24 years old.
  • A Workforce Innovation and Opportunity Act (WIOA) Youth Program works to overcome barriers between in-school or out-of-school youth and employment by placing them in (minimum wage) jobs.
  • A YouthBuild program trains youth, ages 16- to 24-year-old, who have dropped out of high school, in construction by building homes for low-income members of their communities.

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WBLR Type: California Conservation Corps (50)

  • The student successfully completed, during the academic year, a California Conservation Corps program, which engages students, ages 18 to 25 years old, to perform physical labor for environmental conservation and provides life skills training.

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WBLR Type: Regional Occupational Centers/Program (55)

  • A Regional Occupational Center/Program (ROC/P) program, administered by an ROC/P (CA Education Code Section 52301), which provides career/technical education and services to California high school students.

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WBLR Type: Transition Work-Based Experience (60) & Transition Classroom-Based Work Exploration (65)

  • Transition WBLR experience is a program requiring 100 hours of for students with disabilities on an individualized education program (IEP) that develops knowledge and job skills, in compliance with the Fair Labor Standards Act (FLSA) requirements.
  • Transition WBLR exploration requires four semesters of college and career exploration/preparation courses designed to prepare a student with an IEP for employment and independent living.

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Internship ID (21.10)

The Internship ID is for an internship work-based learning activity at the school of attendance during the academic year. The ID is only for internships, Work-Based Learning Type Code 10 (Internship). For any other Work-Based Learning Type the field must be left blank.

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Work-based Learning Hours – External (21.11)

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  • Work-based Learning Hours are the count of hours that the student spent outside of school in a work-based learning activity in the academic year being reported. Hours must be rounded to the nearest whole number. Only report hours for WBLR types 10 (internship), 15 (Student-Led Enterprise), and 20 (Virtual/Simulated Work-Based Learning).

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State Course Code-Embedded Work-based Learning (21.12)

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  • Required for Work-based Learning Type Codes 15 (Student-led Enterprise) or 20 (Virtual/Simulated Work-Based Learning), the State Course Code-Embedded Work-based Learning is the State Course Code that the student completed in which the Work-Based Learning was embedded. The course may or may not be a CTE course. An embedded work-based Learning code may be reported for an internship (10) but is not required.�

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Internship -Employer Performance Evaluation Code (21.13)

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  • The Internship-Employment Performance Evaluation is a coded value representing the student’s performance as evaluated by their employment supervisor. Possible code values are:
  • 1 - Unsatisfactory or Unacceptable
  • 2 - Less than Satisfactory
  • 3 - Satisfactory
  • 4 - Exceptional

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Internship-Indicators

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  • Internship-Certificated Supervisor Indicator (12.14)
    • The Internship –Certificated Supervisor Indicator provides an indication of whether the internship was part of a program supervised (regularly visit the work site, elicit feedback from employer on intern’s performance). ) by a certificated staff member of the school, district, or county. This is only reported for Work Based Learning Type code 10 (internship)
  • Internship-LEA Sponsored Indicator (12.15)
    • The Internship -LEA Sponsored Indicator describes whether the school, district, or county played a direct role in securing the internship for the student. This is only reported for Work Based Learning Type code 10 (internship)

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Work-Based Learning DP v1.0 11.24.2020

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Submission Validation Edits

Discussion of WBLR conditional validation edits

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Wrap Up

Key Points, Resources and Support

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Insert or Drag and Drop your Photo Here

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Summary

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THE WBLR FILE IS PART OF THE EOY 1 SUBMISSION

ALL WORK-BASED LEARNING DATA WILL COME FROM THE SIS

WORK-BASED LEARNING DATA SHOULD BE SUBMITTED FOR GRADES 9-12

STUDENTS MAY HAVE MULTIPLE WBLR RECORDS

THE WBLR FILE HAS CONDITIONAL FIELD VALIDATIONS BASED ON THE WBLR TYPE CODE

WBLR DATA FOR SWD MUST BE IMPORTED FROM THE SEDS INTO THE SIS FOR UPLOAD INTO CALPADS

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Proposed CTE WBLR CCI Indicator Levels

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Work-Based Learning Career Readiness Levels and Indicators

CAREER LEVELS

Career Awareness

Career Exploration

Career Preparation

Career Specific Training

CCI READINESS INDICATOR LEVEL

Not Prepared

Approaching Prepared

Prepared

Well Prepared

WBL INDICATOR

Career Interview

1 Interview

 

 

 

CALCRN Program Tools

One classroom project per year

Four classroom projects per year

 

 

Guest Speakers

1 guest speaker in a year

4+ guest speakers in a year

 

 

Career Research Visits

1 Visit

3+ Visits

 

 

Job Shadow

1 Day

3+ Days

 

 

Career Conference/Camp/ Summer/Weekend Academy Event

1 Day Career conference/camp

1 Week Summer Career Camp 1 Week Summer Academy Camp

 

 

Exploratory Work Exp. Ed. (WEE)

Complete Exploratory WEE course

 

 

 

General WEE

Complete one-year course

Complete second year course

 

 

CTE WEE (aligned with CTE MCS)

 

 

1 Semester

2+ Semesters

School Based Enterprise (aligned with CTE MCS)

 

1 year in SBE course

2+ Years in SBE course

 

CTSO Leadership/Skills Attainment

 

1 Year Participation

2+ Years Participation

 

CTSO Leadership/Skills Assessment (Practical and Written)

 

 

Achieved Cut Score on Assessment

Placement at State and/or National Level Competition

Summer Internship

 

 

40+ Hours

300+ hours

Community Classroom (CC) (unpaid)

 

 

1 Semester

2 Semesters

Cooperative Vocational Education (CVE) (paid)

 

 

1 Semester

2+ Semesters

Year Long Internship (Concentrator)

 

 

150+ Hours

 

Year Long Internship (Capstone)

 

 

150+ hours

350+ Hours

Explorer Program (Fire, Police, Paramedic)

 

 

Certificate of Completion

Acceptance into Academy

ROTC/Military Cadets

 

1 Year in ROTC

Complete ROTC Program

Enlist into Branch of the Military

Pre-Apprenticeship

 

 

Pre-Apprentice Certificate

Acceptance into Apprenticeship

Industry Certification

 

 

 

Industry Specific Certificate

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CALPADS Resources

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Here are some important resources related to EOY reporting.

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Work-Based Learning Resources

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Support

You can get help through these channels.

Phone

916-325-9210

Listserv

Web

Email

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Feedback

I have a question…

Please complete survey…

https://bit.ly/2MXsECg

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Thank You

CSIS Training Team

916-325-9200

csistraining@fcmat.org