Preparation and Checking of School Forms Guidelines of D.O. 11, 2018�with Important Notes from D.O. 4, 2014; D.O. 54, 2016; D.O. 58, 2017; D.O. 3, 2018 and D.O. 35, 2022 �
Jonathan F. Diche
Office of the Director, Planning Service
DepEd Central Office
June 2023
PRE-CHECKING
1. Preparation
a. Identification of the Learner
Any of the following:
- PSA/NSO Issued COLB
- Local Civil Registry Issued COLB
- Baptismal Certificate
- Barangay Certificate
Important Notes: Without COLB, Learner is not to be considered as Temporary Enrolled (DO 3, 2018) &
Adviser is not also considered as having incomplete supporting document in SFCR (DO 11, 2018)
2
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
b. Encoding in LIS (Transferred In)
attended classes at least (one) 1 day
- SF9 as reference
- Affidavit of Undertaking for Learner with Financial Obligation from Private School
In the absence of SF9 during enrollment, any school document with LRN will do or any of the following:
- PSA/NSO issued COLB
- Local Civil Registry Issued COLB
- Baptismal Certificate
- Barangay Certificate
3
Important Notes: SF 10 is not required during enrollment and not a pre-requisite for encoding in LIS (DO 3, 2018). Learner’s enrollment must be recorded in LIS in order to notify the originating school of the transfer. (DO 54, 2016)
DEPARTMENT OF EDUCATION
PRE-CHECKING
c. Preparation of SF10
- Manually written/computer-printed grades for succeeding grade
levels (whatever is available and practical to school)
4
Important Notes: SF 10 must be prepared at the End of School Year, it should not be prepared quarterly – (DO 58, 2017 & DO 11, 2018)
DEPARTMENT OF EDUCATION
PRE-CHECKING
5
Important Notes: updating of SF10 for succeeding grade leves must be done in the SAME SF10 INITIALLY PREPARED BY Grades 1 / 7 or 11 adviser.
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
e. Transfer of SF10 (Transferred In)
- Grade 6 Completer, on-going Grade 7
- Grade 10 Completer, on-going Grade 11
as per DO 35, 2022 Scanned Copy may be sent thru Email
6
Important Notes: Written/Letter Request is no longer required to transfer SF10. The system notification of transfer in LIS is enough for the originating school to contact the receiving school and provide necessary information for transfer of document – DO 54, 2016 & DO 58, 2017
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
e. Transfer of SF10 (Transferred In)
Electronic Copy of the Following SF10’s may be sent thru Email
- Grade 6 Completer, on-going Grade 7
- Grade 10 Completer, on-going Grade 11
7
Important Notes: Other Grade Levels shall send Original SF10
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
e. Transfer of SF10 (Transferred In)
8
Important Notes: Two (2) reasons of the Certification Box that required the signature of the school head:
DEPARTMENT OF EDUCATION
School Forms
9
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
f. SF 4 Preparation
10
Important Notes: SF 4 shall be used to validate enrollment counts as of June 30, 2023 vis-à-vis Nos. of Promoted, Conditionally Promoted and Retained as reported in SF 5 and SF 6
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
g. SF 5 Preparation
11
Important Notes: SF 5 authorized signatories are the class advisers and the School Checking Committee. DCC shall no longer required to put their signatures in SF5. School Head is liable and accountable for any incorrect entries in the school forms – DO 4, 2014.
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
g. SF 5 Preparation
LIS EoSY Facility
for SY2022-2023
12
Important Notes: SF5 Generation thru LIS is automatic for public schools offering only core learning areas – no special program/subject. Schools with special programs/subject, no need to encode grades in quarterly facility.
Public School Offering Basic Education Curriculum, purely core learning areas (no special program/subject)
-encode quarterly grades per learning area to compute automatically the General Average and determine EoSY status
Public School Offering Basic Education Curriculum with special program/subject
& Private Schools
-encode general average and select appropriate EoSY remark/status
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
g. SF 5 Preparation
13
Important Notes: SCC and the Class Adviser are the authorized signatories of SF5
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
h. Extension Name in LIS and SFs
14
Important Notes: Encoding of extension name in the designated input box shall ensure easy retrieval and tracking of learner’s record in LIS database. The use of an extension name is to identify the father and son if the first and last names are identical – Civil Code of the Philippines Article 375
DEPARTMENT OF EDUCATION
PRE-CHECKING
1. Preparation
i. Division Level Preparation
CID Chief – Chair
SGOD Chief – co-Chair
PSDS – co-chair
SEPS Planning and Research – Mandatory Member
DPO III – Mandatory Member
Education Supervisors (to be identified by CID Chief)
15
Important Notes: DCC may deputize other school personnel to conduct the division level checking. SCC is also encourage to involve more personnel and create sub-committee for school level checking.– DO 11, 2018
DEPARTMENT OF EDUCATION
DURING CHECKING
2. Actual Checking
Important Notes: LIS data is the single source of truth for enrollment information and statistics. The 21st century checking objective is to ensure that data in LIS is updated and maintain the highest level of accuracy as much as possible.
16
DEPARTMENT OF EDUCATION
School Forms Checking Parameter�
17
DEPARTMENT OF EDUCATION
What to Check and How
School Form 1 (Adviser)
School Form 4 (School Head)
School Form 5 (Adviser)
School Form 6 (School Head)
School Form 10 (Adviser)
& Applicable Certificates
Birth Certificate or
Equivalent Document (DO 3,s.2018)
Learner’s Complete Name, Date of Birth and Gender. If not matched,
adjust SF1 thru LIS Learner’s Profile
Nos. of Registered Learners Column in SF4 vis-à-vis
Nos. of Learners Column in SF 5. If not matched,
validate each learner using SF2 and adjust status of Enrolment thru LIS Updating Status
School Form 5 (Adviser)
Learner’s Complete Name LRN, General Average and EoSY Status in SF5 vis-à-vis
SF 10. If not matched, validate using SF1 (Profile) and/or SF 9 (Grades) and adjust EoSY General Average thru LIS EoSY Updating
School Form 4 (School Head)
Nos. of Registered Learners by class column in SF4 vis-à-vis
Nos. of Learners Column in SF 6. If not matched,
validate each classes using SF 5
DEPARTMENT OF EDUCATION
Sampling/Drawing Lot
19
Size of School* Based on combined enrollment in the priority grade levels | Priority Grade Levels | Other Grade Levels Minimum No. of Classes | |
Percentage (which ever is higher) | Estimated Minimum No. of Classes | ||
Very Small (99 and below) | 100% | all | 2 |
Small (100 to 299) | 50% | 4 | 2 |
Medium (300 to 499) | 30% | 5 | 2 |
Large (500 to 799) | 20% | 6 | 3 |
Very Large (800 to 999) | 10% | 7 | 4 |
Huge (1,000 and above) | 5% | 8 | 5 |
DEPARTMENT OF EDUCATION
POST CHECKING
2. Report Preparation
Important Notes:
Implementation feedback as transpired in SFCR and from the narrative shall be considered in resolving recurring issues and challenges in report preparation and validation
20
DEPARTMENT OF EDUCATION
School Forms Checking Report IA
21
DEPARTMENT OF EDUCATION
School Forms Checking Report 2nd part
22
DEPARTMENT OF EDUCATION
School Forms Checking Report 2
23
DEPARTMENT OF EDUCATION
School Forms Checking Report 3
24
DEPARTMENT OF EDUCATION
Summary of DO 11, 2018
25
DEPARTMENT OF EDUCATION
End of Presentation
26
Share your thoughts with us
Office of the Director
Planning Service
ps.od@deped.gov.ph
DEPARTMENT OF EDUCATION
You are invited
27
Join and collaborate with us in facebook group
SCHOOL FORMS REENGINEERING TEAM (SFRT)
DEPARTMENT OF EDUCATION
End of Presentation
28
Other references
DEPARTMENT OF EDUCATION
Other References
29
Extension Name
DEPARTMENT OF EDUCATION
Other References
30
School Forms Guiding Principle -Simplicity
Paano ba dapat I prepare ang mga SFs, computerized/printed or hand written – sulat kamay?
Napansin ba natin kung ano ang guiding principle nang gawin ang mga SFs? Simplicity – huwag nang pahirapan pa ang mga School Personnel.
Dahil hindi magkakapareho ang kalagayan ng bawat school, hindi makatuwiran na magtakda ng iisang guideline para sa lahat, dapat I consider ang resources at kakayahan ng mga schools. Halimbawa, pagpapakita ba ng kind consideration kung ipapa computer natin sa isang school ang mga SFS kung wala naman silang electric or power supply? Or ipapasulat ba natin ang mga SFs sa isang school na mayroon naman computer at printer at may manpower skills? Dito na ngayon pumapasok yung tinatawag na practicality.
Pero siyempre, dapat pa ring I balanced yung “accuracy” – iyan pa din ang pinakamahalaga sa reporting. Kaya naman sa SF10, sa original nag uupdate – dahil ito ang ni rereview sa checking, hindi ang electronically stored data..not yet. - Deped Order 11, 2018.
Kung grade 1, in most schools, practical na gawin ang SF10 using worksheet format –encoding yan. Pag Grades 2-6, kung may skill naman para ipasok sa grading box ang mga grades sa pag print – pwede, basta kaya at di masisira ang original SF10. Pero baka mas madali sa iba ang isulat ito ng manual.
Kaya kapag nag decide tayo ng approach sa pag prepare ng SFs, in harmony kaya ito ng guiding principle nang mga SFs- “simplicity”?
DEPARTMENT OF EDUCATION
Other References
31
DEPARTMENT OF EDUCATION
Other References
32
https://www.facebook.com/watch/?v=439943164594331
Copy and paste to your browser to watch Usapang Legal ni Attorney MaiMai
DEPARTMENT OF EDUCATION
Other References
33
Middle Initial
DEPARTMENT OF EDUCATION
Other References
34
SY2022-2023 School Days
DEPARTMENT OF EDUCATION
Other References
35
Homeroom Guidance Program
DEPARTMENT OF EDUCATION
Other References
36
Policy Tidbits
Para sa SY2022-2023, Kailan magsisisumula ang Checking of School Forms at the School Level (School Level Committee)?
Sinasabi ng Deped Order 11, 2018 (sana nabasa na ito ng Checkers mong Magaling) na “ Pagkatapos na proseso ang grades ng 4th Quarter Examination at mailagay na sa mga School Forms, dapat simulan na ang checking ng SCC. So kailan yun? Ayon sa Deped Order 34, 2022, ito ay pagkatapos ng June 23 para sa grades 6 & 12 at June 30 para sa iba pang grade levels.
DEPARTMENT OF EDUCATION
Other References
37
Policy Tidbits
Sa Division Checking Committee (DCC) level, LAHAT ba ng classes/sections ng moving up/graduating (Kinder, Grade 6, Grade 10 & 12) ay dapat I check ng checkers?
Sinasabi ng Deped Order 11, 2018 na magkakaroon lamang ng Drawlots/raffle para sa mga sections/classes na I check – hindi kailangan na I check ang lahat ng sections maliban kung ang size ng classes ay maliit lang (1 section/grade level). Hindi pananagutan ng checkers na I check ang lahat ng sections dahil ang School Head (hindi ang checkers) ang tanging may pananagutan sa lahat
ng School Forms- Deped Order 4, 2014.
DEPARTMENT OF EDUCATION
Other References
38
Policy Tidbits
Kung tayo po ay Division Checking Committee (DCC) deputized checker, bakit mahalaga na dapat alam na alam natin ang focus/concentration ng checking na sinasabi ng Deped Order 11, 2018?
Simula ng gamitin na ang LIS bilang official and only source of truth ng Learner’s Data and Enrollment sa DepEd, ang LIS data na ang naging focus ng checking of school forms. Dahil sa accuracy at integrity na dapat ma maintain sa LIS information, kailangan ng tulong ng mga teachers, school heads, planning officers at siyempre, ng ating Division Checking Committee or DCC.
Ang checking sa “modern time” gamit ang advancement ng Information Technology ay nag re required sa mga checkers na alamin ang data na mayroon sa LIS at kung paano it ma check/validate ng tama para ma ensure ang accuracy.
Kaya kahit matagal na tayong checkers, dapat na nating I upgrade ang ating knowledge, style at objective sa ng checking – dahil ang mga teachers na nag papa check ng kanilang forms ay alam na alam na rin ang updated guidelines ng checking of school forms – DO 11, 2018
DEPARTMENT OF EDUCATION
Other References
39
Policy Tidbits
Paano ba dapat I record ang General Average, whole number, round off, round up?
Sa Senior HS, paano dapat icompute ang Gen. Ave. para ma consider ang Honors, combined average ba ito ng grades mula Grade 11 & Grade 12 or combination lang ng 1st & 2nd Semester per Grade level?
Nagbigay ng instruction ang DepEd thru DO 8, 2015 para sa Grading System at DO 36, 2016 para naman sa Guidelines ng Awards and Recognition.
Para tulungan ang mga teachers sa pag compute sa mga grades, ginawa ng mga volunteer Teachers/IT and Curriculum experts ang Electronic Class Record Template at inilabas ito thru DepEd Memorandum 60, 2015. Dahil sa ginawa ang ECR sa ilalim ng guidance ng Central Office, matitiyak natin na ang mga formula at computation na ginamit dito ay in accordance with the policies.
DEPARTMENT OF EDUCATION
Other References
40
Policy Tidbits
Mayroon bang Academic Excellence Award na ibinibigay sa Grade 11 SHS?
Sa General Average ba ay whole number din kahit honors?
Isang malaking YES ang sagot sa dalawang mahalagang tanong na ito at 2016 pa ito nang ilagay policy ng DepEd sa Guidelines on Awards and Recognition for the K to 12 Basic Education Program.
Sa ilalim ng Section B Grade-level Awards, 1. Academic Excellence Award …. “is given to learners from Grades 1 to 12…” – Deped Order 36, 2016
DEPARTMENT OF EDUCATION
Other References
41
Policy Tidbits
Paano ba nilalagay ang name ng learner sa Certificate at Diploma?
Siyempre, tama naman na kung ano ang nasa Birth Certificate ay iyon mismo ang inilalagay sa mga document pero dapat din natin I consider lalo na ang extension name dahil walang particular na space/area/data field para sa extension name sa CoLB data capture form kaya hindi talaga nagiging uniform ang arrangement nito.
Sa paglalagay ng name sa certificate /diploma, may mga prototype or template na makikita sa DO 31, 2019 na mula naman sa DO 2, 2019. Napansin mo ba kung ano ang order ng names? First Name, Middle Initial & Last Name. Saan ilalagay ang extension name if mayroon? Saan ba nilalagay “karaniwan” or general rule ang extension name ayon sa inyong naobserbahan? Clue, nagkaroon tayo ng President na mayroong extension name…at ang isa pa ay incumbent, saan ito nakalagay?
DEPARTMENT OF EDUCATION
Other References
42
Policy Tidbits
Question from Teachers (QFT013)
Kailan ba talaga dapat mag enroll sa LIS at bakit?
Sinasabi ng policy (Deped Order 35, 2022) na sa 1st week palang ng opening of classes, mag simula na agad mag enroll sa LIS. Pero bakit may ilang advisers na sinasadyang huwag munang mag enrol? Dahil ito sa MALING PAGKAUNAWA na magkakaroon daw ng problema sa system kapag ang learner ay tumgil sa pag aaral, hindi daw ito magandang images or reputation sa kanilang school. Kung ganito ang ating pangangatuwiran, maari nating pag-isipan kung ano ba talaga ang priority or mas mahalaga sa atin, ang mga learners ba or mas importante sa atin ang images or reputation ng ating school? Kung sakali mang tumigil ang learner, ang record na makukuha sa LIS ay
malaking tulong para maunawaan ang totoong antas ng dropped out issue at magawan ng solution. Pero kung hindi
Ito makukuha sa system, paano natin ito matutugunan? Narito ang ilang mga dahilan kung bakit natin dapat ienroll kaagad ang learner sa 1st week pa lang nang attendance:
1. Tracking. Ma I reregister sa system ang enrollment,
malaking tulong ito sa originating school kasi updated siya
Kung ano ang nangyari sa former learner nila.
2. History. Nakarecord agad sa system ang mga petsa kaya
Hindi ito magkakaroon ng transfer disputes. Malinis ang
Transfer record at History – pati enrollment count ay updated
3. Kapag nag print ng mga School Forms, nandun na ang
name ng learner, hindi dapat mag-edit.
Paano kung hindi na nagpakita matapos mag enroll?
I update ang status sa NLS, hindi pa yan dropout pwede
Iupdate sa No Status kapag bumalik or Transferred Out kapag lumipat.
Policy Basis: Deped Order 35, 2022
DEPARTMENT OF EDUCATION
Other References
43
Policy Tidbits
Question from Teachers (QFT014)
Kapag nakagraduate na ang isang SHS learner, ano ang mangyayari sa kaniyang SF10?
Sinasabi ng policy (Deped Order 69, 2016) na ang original copy ng SF10-SHS (Formerly Form 137) ay mananatili sa pag-iingat ng SHS kung saan nakagraduate ang learner.
Kapag ang learner ay nagnanais na ipagpatuloy ang pag-aaral sa higher education or college, siya ay maaring mag request ng certified true copy with school seal and original na pirma ng school head. Ang school to school transfer ng DO 54, 2016 ay para lamang sa mga schools nang Basic Education. Kapag humihingi ng Original Copy ng SF10, maaring ipakita ang DO 69, 2016 na nagbibigay ng instruction sa mga SHS.
Ang holding of document na pinapayagan ng DO 88, 2010 ay para lamang sa mga private schools na mayroong Basic Education Curriculum. Hindi maaring gamitin ng Private School ang provision na ito kapag ang utang/balance ay sa College.
Dapat magbigay ang lahat ng SHS ng certified copy ng SF10 sa Division Office –Public man or Private.
Policy Basis: Deped Order 69, 2016
DEPARTMENT OF EDUCATION
Other References
44
Policy Tidbits
Hangang Kailan Ba Maaaring Tumangap ng Enrollment sa Public School?
Sinasabi ng policy (Deped Order 35, 2022) para sa SY2022-2023 ang enrollment period ay nagsisimula ng July 25 hangang August 22, 2022. Layunin ng policy na ito na lahat sana ng learners ay nasa school na or nakaready na sa unang araw pa lamang ng klase dahil bawat araw ng “class days” ay pagkakataon na matuto. Malaking tulong din sa school at class management kung makukuha na agad sa unang araw pa lamang ng klase ang kabuoang enrollment count para ma iconsider ang mga resources na kakailanganin at makagawa ng mga decisions para sa kapakinabangan ng mga learners.
Kaya nga lang sa actual na mga pangyayari, hindi lahat ng
learners ay nakakapag enroll sa schedule according sa policy.
Dahil sa ibat-ibang kalagayan, may mga learners na nakakapag
Enroll ilang araw, o mga weeks pa nga after school opening,
tinatawag itong LATE ENROLLMENT. sa Deped Order 3, 2018
possible pa din naman na tumangap ng learner kung mayroon
pang natitirang 80% ng school days. Sa ibang mas kakaibang
mga cases, ang School head ay maaaring magpasiya na tangapin
pa din ang Learners depende sa magiging benefits nito sa learner.
In general, mabuti pa din kung lahat ng learners ay nasa school
na day 1 pa lang, pero sabi nga ng kasabihan, It is better late than never.
Policy Basis: Deped Order 3, 2018
DEPARTMENT OF EDUCATION
Other References
45
Policy Tidbits
Isa akong class adviser at mayroon din akong 6 hours of actual classroom teaching load (360 minutes/day) , paano po ito dapat mag reflect sa SF7 at Class Program?
Sinasabi ng policy (Deped Memorandum 291, 2008) na ang isang public school teacher ay hindi exempted sa 8-oras na pagtatrabaho para sa isang karaniwang government employee gaya ng sinasabi sa R.A. 1880. Kaya naman sa Magna Carta for Public School Teacher, anim (6) na oras sa isang araw or 360 minutes ang inilalaan para sa actual classroom teaching at ang natitirang 2 oras naman ay para sa teaching related activities at lesson preparations. Pero pansinin, malinaw na sinasabi ng DM 291, 2008 na kung Ikaw ay isang class adviser, dapat kang magkaroon nang 1 oras Or 60 minutes na equivalency at dapat
ibilang ito na karagdagang 1 teaching load.
Kaya naman, kung ang class adviser ay mayroong 360 minutes
Or 6 hours of actual classroom teaching bawat araw at idarag-
dag ang 60 minutes equivalency, dapat mag reflect sa Class
Program ay 420 minutes. Sa ganitong computation, lalabas na
ang class adviser na ito na may 420 minutes or 7 oras na total
Teaching load at 2 oras para sa teaching related/lesson
preparation ay may total workload na 9 na oras bawat araw.
Malinaw na ang class adviser ay mayroong 1 hour excess workload/day.
Policy Basis: Deped Memorandum 291, 2008
DEPARTMENT OF EDUCATION
Other References
46
Policy Tidbits
Learner from Private School pero may unsettled balance, nag declined or ayaw ma confirm ng private school sa LIS, ano ang dapat gawin?
Sinasabi ng policy (Deped Order 35, 2022) na hindi dapat mag-alala ang mga private school kapag ang learner na may unsettled balance ay lumipat sa ibang school at nagpadala ng notice of transfer request thru LIS Tracking dahil ito ay para lamang sa pagmonitor ng physical transfer ng learner at pag-
update sa enrollment status. Hindi kina cancel ng LIS tracking ang
Financial obligation kapag nag coconfirm sa transfer request.
Paano kung kahit napaliwanagan na ang private school tungkol sa sina-
Sabi ng policy, wala pa ding action or worse, nag declined pa?
Dapat tandaan ng private school na anumang action or kahit I pending
ang transaction ay mayroon itong negative effect sa ibang school. Kaya
Naman, ganito ang dapat gawin ng affected receiving school:
ipadala ito sa Schools Division Superintendent (attn: SGOD)
letter for signature of SDS para ipadala sa concern private school
report ay i aaddress sa SDS ng nakakasakop sa private School.
Policy Basis: Deped Order 35, 2022
DEPARTMENT OF EDUCATION
Other References
47
Policy Tidbits
Question from Teachers (QFT009)
Sino-sino ba ang dapat bilangin sa LIS Enrollment Quick Count at Bakit kailangan I report ito araw araw or kung may karagdagan?
Sinasabi ng policy (Deped Order 35, 2022) na LAHAT (baguhan at datihan) kasama na ang ALS learners ay dapat mag fill up ng Enhanced Basic Education Enrollment Form (EBEEF) at ito ang magiging basis sa pag record/update sa LIS Enrollment Quick Count. Dahil sa mga bagong data elements na
na hinihingi, kahit yung mga learners na dati na nag-aral sa school natin
at may record na sa LIS ay dapat pa din mag accomplish ng EBEEF.
Kapag nagging available na ang LIS BOSY facility at kailangan nang mag-
Enroll sa LIS, ang na accomplished na EBEEF ang magiging reference
Sa pag –update sa learner’s profile.
Saan ba ginagamit ang data ng quick count at bakit
kailangan ito ay updated?
Nag bibigay ito ng patiunang impormasyon na magagamit ng school,
division, region at national upang makagawa ng mga plano or strategies
para masapatan ang anumang pangangailangan ng learners at teachers
bago pa man magsimula ang klase o isang buwan pagkatapos ng opening.
Policy Basis: Deped Order 35, 2022
DEPARTMENT OF EDUCATION
Other References
48
Policy Tidbits
Question from Teachers (QFT008)
6 years old na ang learner pero hindi pa nakapag kinder, maaari na kaya siyang mag grade 1?
Sinasabi ng policy (Deped Order 47, 2016 Omnibus Policy on Kindergarten Education) sa rationale nito “mandatory and compulsory” Kindergarten education…..to all five (5)-year old Filipino children to sufficiently prepare them for Grade One.
Nasa section VI Enrollment Procedure (par.15.D) naman ang mga qualification para sa incoming grade 1 (Eligibility for Grade 1). Ganito ang instruction para sa sub par.ii “Children who are six years old and above who have not completed Kindergarten due to difficult circumstances and/or extreme poverty will have to complete the Kindergarten Catch-up Education Program (KCEP). At the end of the KCEP, teachers will have to assess the learners…” These document will have to be turned over to the
Learner’s Grade 1 Teacher…”
So, mag KCEP muna (enroll to Kinder kasi hindi naman pwede
Na Grade 1 teacher mag provide ng KCEP). Pagkatapos ng KCEP
intervention, need ng assessment para malaman kung ready na
sa Grade 1 (and duration ng KCEP ay depende sa progress ng
Learner. Itanong sa School Head at CID ang iba pang detalye ng
KCEP.). Kaya dapat munang ienroll sa LIS as kinder at tapos
correction of grade level to Grade 1 kung ready na as per ECCD Checklist.
Policy Basis: Deped Order 47, 2016
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Ano ang dapat gawin kung mayroong transferred in na learner from school abroad?
Mayroon pong dalawang klase ng school abroad, Philippine Schools Abroad (PSA) at Foreign School Abroad (FSA).
Ang mga PSAs ay accredited ng Deped at mayroon silang School ID kaya naman ang mga learners nila ay mayroon nang LRN. Ang pag transfer ng mga learner from PSA ay katulad lang ng pag transfer sa mga schools sa Pilipinas. Kailangan pa din na ienroll muna ng receiving school sa Pilipinas, galling sa PSA (or vice versa) ang transferred in gamit ang Enroll Learner Facility ng LIS. Magpapadala ito ng system notification sa originating school. Mayroong 30 days para umaksiyon ang originating school to confirm at ipadala ang SF10 na may kasamang attachment.
Ang FSA naman ay hindi accredited ng Deped kaya wala itong LIS account.
Ang mga learners mula sa FSA na mag-aaral sa Pilipinas ay kailangan munang
dumaan sa school-based assessment ng school upang malaman kung
possible bang ituloy ng learner sa next higher grade level ang natapos
niya mula sa FSA. Kailangan pa din na mag submit ng credential ang learner
mula sa FSA na dating pinag aralan at mag submit ng kopya ng Birth Certificate
I pa translate sa English ang document para maunawaan. Kung ang learner ay
lumipat nang hindi pa tapos ang school year sa FSA, Kailangan ng PEPT.
Para ma isyuhan ng LRN, isubmit sa SDO ang mga Document (BC, Transcript &
School Assessment Report) for reference ng DPO sa approval ng LRN issuance.
Policy Basis: Deped Order 3, 2018
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT005)
Kapag ang Learner na lumipat ay May Utang sa Private School, ano ang dapat gawin ng Private School sa LIS Transfer Request?
Dapat tandaan ng Private School na ang Transfer Facility ng LIS ay para ma masubaybayan at ma irecord ang enrollment history ng learner – hindi ito Loan Information System –kaya huwag sana gamitin sa paniningil. Pero kung ang lahat ng schools ay mag update ng Learner Transfer Status, malalaman natin ang present school location or enrollment ng learner –tulong ito sa private school.
Sinasabi ng Deped Order 35, 2022 (as reiterated from DO 32, 2021), within 30 calendar days upon receipt of LIS notice of transfer request, ang originating
Private School ay dapat gumawa ng confirmation kung ang learner ay talaga bang hindi na nag-aaral sa kanilang school. Hindi na dapat Hintayin pa ng Private School na makapagbayad ang learner bago I click ang CONFIRM
button dahil ang confirmation dito ay para lamang tiyakin na ang Learner ay:
1. WALA na sa School namin (For Tracking Purposes)
2. At nang umalis ay may NAIWANG UTANG (With unsettled Account)
Sinasabi ng maraming Private Schools na malaking tulong ang facility ng
Transfer para magbayad ang mga magulang dahil nasa tracking at may
System record na unsettled account, kaya I CLICK na ang confirm button.
Policy Basis: Deped Order 35, 2022
Policy Basis: Deped Order 35, 2022
LIS TRANSFER FACILITY
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT003)
Kasama ba sa mga requirements ang Certificate of Good Moral Character para makapag-aral sa Public School?
Hindi na po. Noong 2016, inilabas ang Deped Order 54, 2016 Guidelines on the Request and Transfer of Learner’s School Record, Form 138 (SF9) at Form 137 (SF10) lang ang kinakailangang mga requirement para sa transfer. Sa inilibas naman na Enrollment Guidelines noong 2018 (Basic Education Enrollment Policy), hindi kasali ang Certificate of Good Moral Character sa “Eligibility and Documentary Requirement” (Sec. V Enrollment Procedure). Sa mga sumunod na Enrollment Policies in the context of pandemic (DO 8, 2022, DO 32, 2021 & DO 35, 2022), hindi nga man lang nabangit ang CGMC kaya lalong hindi ito kailangan sa enrollment requirement.
May mga information na sa SF9 & SF10 tungkol sa character or personalidad ng isang learner – at makakatulong ito upang higit pang matulungan ang learner.
Kaya kung hindi kasama ang isang document tulad ng CGMC, lohikal lang na isipin na hindi nga ito kailangan. Hindi ba mas madaling unawain at sundin kung alam natin kung ano ang tama kaysa sa isang mahabang listahan ng kung ano yung mga mali at di na kailangan?
Policy Basis: Deped Order 3, 2018
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT004)
Kapag ang Learner ay galing sa hindi authorized/accredited na private school, maituturing ba siyang Temporarily Enrolled?
Sa konteksto ng Deped Order 3, 2018 at sa Annex 3 Affidavit of Undertaking, ang mga Temporary Enrolled ay ang mga Learner na may naiwang pagkakautang sa legit private school at ito ang dahilan kung bakit hindi ma I transfer ang kanilang credential. Ang sitwasyong ito ay magkaiba sa kaso ng learner na galing sa isang private school na hindi authorized/accredited dahil unang una, hindi authorized ang private school na ito nag mag issue ng anumang legal na document dahil hindi naman legal or authorized ang school. Anumang document ang I release ng private school na ito ay null and void ,hindi valid, walang value/not credible.
Kaya hindi pwede gamitin ang Annex 3 or Affidavit of Undertaking dahil sa mga
declarations nito sa second condition “With These circumstances,
I undertake to: 1. Do what is legally permissible for the release of the credential
of my child from the previous school. 2. Submit the transfer credential of my
child & 3. ….submission of school credential from the previous school.”.
Sinasabi din ng DO 3, 2018 sa ilalim ng “Special Cases”: Learner from Non
Deped Accredited School, dapat munang kumuha or mag pa validation/
placement exam sa BEA ng PEPT/PVT at ang resulta nito ang magiging basis
kung anong grade level eligible ang learner. Hindi maaring I enroll sa LIS ang
learner na walang eligibility proof or document tulad ng PEPT/PVT rating dahil
ito ang magiging basis ng Planning Officer to approved ng issuance of LRN.
Policy Basis: Deped Order 3, 2018
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT002)
Kailangan pa bang mag accomplish ng Enhanced BEEF ang mga nag early registration na; kinder, grades 7, 11 at Balik Aral?
Para sa darating na school Year 2022-2023, ang lahat ay dapat mag accomplish ng bagong enrollment
Form (Enhanced BEEF) para sa formal basic education kahit ang mga private schools ay required na gumamit nito.
Ang mga bagong data elements na nasa EBEEF (Permanent Address, data on 4Ps recipient) ay gagamitin natin as reference sa pag encode at pag update nito sa LIS. Kaya kung hindi nag accomplished ang learner/parent ng Enhanced BEEF, saan kukuha ng information si adviser para sa mga new data elements na ito?
Kailangan din ang consent or pagsang ayon ng magulang/guardian para kunin, gamitin at ingatan ng Deped ang mga impormasyon ng mga batang mag-aaral ayon sa provision ng Data Privacy Act of 2012.
Policy Basis: Deped Order 35, 2022
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT001)
Bakit Kailangan ang Birth Certificate sa Enrollment?
Noong unang panahon, tinatantiya (estimate) ang edad ng isang bata pamamagitan ng pag-abot
gamit ang kanang kamay (righ hand) na pinadadaan sa ibabaw ng ulo patungo sa kaliwang teynga
(left ear), kaway kaway sa mga batang 70’s at 80’s!
Sa konteksto ng Enrollment, ang Certificate of Live Birth (COLB) ang pangunahing reperensiya upang
patunayan ang pagkakakilanlan o identity ng isang learner. Anumang dokumento ang gagawin ng school para sa learner ay dapat na kasuwato o tugma sa nakalagay sa COLB. Ito din ang basis sa pag register sa Learner Information System or LIS. Kapag ang LIS record ay hindi nag matched sa COLB, ang LIS record ang dapat mag adjust hindi ang COLB.
Ang learner ay hindi naman mag-aasawa or mag aaply ng work, gusto lang niya makapag-aral kaya hindi dapat maging hadlang para hindi natin siya tangapin sa Public School kung hindi man siya makapag submit pa ng Authenticated COLB
Policy Basis: Deped Order 3, 2018
DEPARTMENT OF EDUCATION