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RFP for Independent Audit Services

Pre-proposal Information Session

Date: November 2, 2022

Time: 10:00 A.M. (PST)

Format: Virtual via Zoom

Facilitator: Dr. Albie Udom, Director of Procurement

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RFP for Independent Audit Services - General

Opening.

Introductions.
Overview of meeting flow/activities.
Statement of Need.

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RFP for Independent Audit Services – General

Key Dates (Section 1.3 of the RFP).

Questions due date: Friday, November 4, 2022
Proposal due date: Sunday, November 20, 2022
Proposer presentation date: Week of December 5, 2022*
Notice of Intent to Award date: Friday, December 16, 2022*
Contract start date: Monday, January 16, 2022*
* The asterisked dates are tentative and can change.

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RFP for Independent Audit Services - Need

Scope, Tasks, and Requirements (Section 3.0 of the RFP).

What services are required?

Annual financial audit of District’s general and non-bond generated funds.
Annual financial and performance audits of District’s bond-generated funds.

Requirements for each audit.

Performance of the audits shall be in compliance with the relevant provisions of California Education Code §§ 14503, 14504, 14505, and 41020.
Performance of the audit shall be in compliance with generally accepted standards and requirements of relevant accounting and auditing regulators and organizations.
A audit working papers shall be retained for a minimum of three (3) years and shall be made available to the District upon request.

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RFP for Independent Audit Services – Scope of Work

Tasks for each audit.

Meet relevant District staff to establish audit parameters and information gathering.
Prepare and present a proposed work plan to include timelines and deliverables.
Review prior audit reports as necessary to identify prior findings and recommendations.
Prepare and present draft preliminary annual audit reports to the District; discuss same with District staff to try and resolve any findings.
Prepare and present final audit reports to the District’s Board of Education.
Present Proposition 39 General Obligation Bond audit reports to the Citizen Bond Oversight Committee (“CBOC”).
Submit Proposition 51 funded performance audit report on the State Facilities Program funded projects to the State Office of Public School Construction (“OPSC”).
Continue to engage with the District until the audit report is certified by the State Controller, accepted by the CBOC, and the OPSC.

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RFP for Independent Audit Services - Proposal

Proposal Format (Section 4.1 of the RFP)

Use only the RFP prescribed forms.
Number each page.
Include a Table of Contents.
Use dividers to delineate different sections of the proposal.
Do not include pre-printed advertising or marketing materials.
Submission contents (Section 4.2 of the RFP)�Submission method (Section 4.3 of the RFP)

Email submission – subject line is critical

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RFP for Independent Audit Services – Proposal

Proposal Content (Section 4.2 of the RFP)

Technical Proposal.

Letter of Interest and Executive Summary.
Proposer Profile.
Proposer’s Approach to the Scope of Work.
Proposer’s Relevant Experience.
Additional Information.

Fee Proposal (Appendix B).
Minimum Qualifications Certification (Appendix A).
Release of Liability for References (Appendix D.
Note: Do not return Appendix C; it is informational only.�Submission method (Section 4.3 of the RFP)

Email submission – subject line is critical

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RFP for Independent Audit Services – Proposal

Proposal Submission (Section 4.3 of the RFP)

Proposals must be submitted by email to Udoma@sfusd.edu
Submit the Technical Proposal and Fee Proposal (Appendix B) as separate attachments to the same email.
Email must be a direct email; it cannot be a reply email or part of a thread.
Follow the protocol for the subject line.
Submit proposals once ready; do not wait till the last minute. Remember, technology glitches can occur which may prevent timely transmission of the proposals.

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RFP for Independent Audit Services - Presentations

Proposer Presentations.

Proposer presentations.
Must meet minimum qualifications to participate - by invitation.
Virtual Presentation via Zoom
30-minute presentation followed by 30-minute Q&A.
Maximum of 4 attendees per proposer; one of the attendees must be the proposed lead for the District’s audit work.
All attendees must participate in the presentation but the proposed lead for the District’s work must be the primary presenter.

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RFP for Independent Audit Services - Evaluation

Evaluation Process (Section 5 of the RFP).

Evaluation Responsibilities.

Procurement Department.
Evaluation Panel.

Evaluation Phases.

Minimum Qualifications.

Three minimum qualifications.

Technical Proposals and Oral Presentations.

Scoring Criteria.

Final Scoring and Ranking.
Reference Checks.
Contract Negotiation.

Award process.

Award approved by Board of Education on staff recommendation.

Award amount.

$400,000.

Term.

Initial term of 3 years.
Two options for extensions each for up to 1 year.
Maximum possible term of 5 years.

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RFP for Independent Audit Services - Contract

Contract Award.

Award Process.

Award(s) to the top-ranked responsive and responsible proposer(s) in each of the two strands of the scope of work.
One award for both strands of the scope or up to two awards, one for each of the two strands.
Award(s) approved by Board of Education on staff recommendation.

Award amount.

$1,200,000.00 for the initial term of the contract.

Term.

Initial term of 3 years.
Two options for extensions each for up to 1 year.
Maximum possible term of 5 years.

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RFP for Independent Audit Services - Contract

Contract Document (Appendix C).

Specific Clauses.

Indemnity clause.

Background checks.

COVID-19.

Contract Termination.

Fiscal considerations.

Conflict of interest.

Breach of terms of contract.

Insurance requirements.

Types of coverage.

Endorsements.

Waivers.

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RFP for Independent Audit Services

Closing

Questions/Confused? Reach out:

Albie Udom – Udoma@sfusd.edu