Presented by

Shannon Bentley

FACILITATOR MEETING #1

ACCESS 2024-2025 COURSE CALENDAR

Note:

Students in a full-year course must complete the Semester 1 work by the term end date.

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Students cannot complete Semester 1 work during Semester 2 for traditional courses or Quarter 1 work during Quarter 2 for block courses.

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06/04/25

06/04/25

06/20/25

06/20/25

Last Update: 8/1/2024

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ACADEMIC INTEGRITY

ACCESS materials should not be copied, shared, or reproduced without the written permission of ACCESS.

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Posting ACCESS course materials violates ACCESS copyright and may result in consequences from ACCESS and the local school/school system.

ACCESS Intellectual Property and Copyright

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Posting ACCESS information on websites, such a Course Hero, is copyright infringement Report Copyright Infringement Issues to ACCESS by using the online form, ACCESS Copyright Infringement Reporting Information

FACILITATOR SCHOOLOGY LOGIN

• ACCESS Schoology web address
• accessvl.schoology.com
• Facilitator training must be completed before you will be linked to students.

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• You may have multiple Schoology accounts:
• Your School’s Schoology
• ACCESS Schoology
• accessvl.schoology.com
• Teaching & Learning Schoology
• alsde.schoology.com

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• Log in to your LEA Instance of Schoology.
• Click the arrow next to your name in the upper right-hand corner.
• Click on Settings.
• Click on Link Account.
• Enter the username and password of the account you want to link.
• Both accounts will appear
• To switch between accounts, click on your name in the upper right-hand corner and click on the arrow. The green check mark will show which instance you are in.

LINKING SCHOOLOGY ACCOUNTS

Link to facilitator training information.

Who is your backup facilitator?

FACILITATOR ADVISOR DASHBOARD

• Log in to accessvl.schoology.com
• Go to TOOLS>>ADVISOR DASHBOARD

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3. Search the name of the student (type first or last name)

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4. A summary of the student’s current courses will show.

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5. Click the Grades tab. You can download the Student Report. It will displace a list of the student’s grades.

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6. Click each course for grade details.

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JOIN the Facilitators’ Group - Access code: 6KH6-Z2FS-7DWK9

**For a student's average in a course, log in to PowerSchool Cross LEA grades to see averages. Instructions

If you have less than 10 students, you will not have the person icon.

STUDENTS’ SCHOOLOGY LOGIN

All classes are on ACCESS Schoology.

The web address is accessvl.schoology.com.

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1234567890

mimoeyse

Link to Schoology Login Flyer

“PRIVATE ACCESS” ERROR MESSAGE

Students will get this error, if they try to access Materials but have not completed the Student Orientation activities in each course.

Students will download, complete the Student Information sheet, save, and submit the completed assignment before Materials will be available.

Students must complete BOTH of the following activities:

• ACCESS Student Orientation Acknowledgment
• Student Information

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Students must do this for each ACCESS course they take.

1

4

2

3

Link to Student Orientation Flyer

STUDENT GRADES

Are visible in ACCESS Schoology.

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Will NOT populate into your school’s progress reports.

Can be viewed in PowerSchool the day after the push date.

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If they request a progress report, please follow your school district’s policy on sending grades electronically.

Students will NOT be allowed to work in S1 of a course after the S1 grade has been pushed. Please ensure students complete work by the end date.

Are located in PowerSchool.

HOW TO READ STUDENT GRADES

F1 = running average and final grade

S1 = 1st half of class

S2 = 2nd half of class

F1 = current average of S1 and S2

F1 = running average and final grade

F1 grades are not final until the class has ended.

S1 = 1st half of class

S2 = 2nd half of class

F1 = current average of S1 and S2

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ACCESS Course Requirements

Requires students to complete the Physical Fitness Test on campus with a P.E. teacher trained in APFA test administration.

Counselors will need to provide students with login information to Alabama Career Planning System website.

Requires the school to provide hands-on CPR & AED training to students enrolled in the course. (Facilitators must request the password from the teacher once the hands-on CPR & AED training has been completed by the student.)

Email the Parent.

Reach out to their coach if the student is on a team.

Provide early or late testing for the student.

Pull the student from a class they are passing.

STRUGGLING STUDENT TIPS

DISTURBING CONTENT

If you see a student with disturbing content on their computer, please reach out to your school’s counselor and/or administration.

Please follow your school district’s policy on reporting any content where a student may harm themselves or someone else.

Please report to the Support Center as well and we will reach out to the school.

BEST PRACTICES

LINK TO DOCUMENT

Phone: 256.774.4609

Email: mcaccesshelp@madisoncity.k12.al.us

COMMUNICATION

SOON

Please follow your school district’s policy on communicating with parents electronically.

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Reach out to the teachers with names of students that you facilitate, times of day you have students in class, school calendar, etc.

When communicating with absent students, please do so using ACCESS Schoology Messenger.

Include as much information as possible, student name, course name, teacher name, issue the student is having and any screenshots, if available.

Parents

Teachers

ACCESS Students

Support Center

ACCOMMODATIONS

Accommodations are processed through PowerSchool Special Programs.

If a student has accommodations and not receiving them, please contact the Support Center.

Once the accommodation is uploaded, the ALSDE program will trigger the MC Support Center to send a Persons Responsible form that teachers must sign.

Please make sure you are familiar with the student’s accommodations.

Please monitor expiration dates and upload any new documents as needed.

Each August accommodations must be uploaded again as the system is wiped clean in July.

As the facilitator, it is your responsibility to communicate with the ACCESS teacher concerning any school-based accommodations that need to be made for the student(s). This includes but not limited to large-font/screen enhancement, read aloud tests, etc.

UNIT TESTS & TERM EXAMS

• Request passwords from ACCESS teacher.
• Do NOT share the passwords with the students.
• Facilitators should enter the passwords for tests & exams.
• Tests should be completed during class time.
• Ensure students click the submit button before leaving class.

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• Term exams are part of the coursework.
• Unit tests and term exams must be completed before school ends on the last day of the course.
• If students are testing with you after school hours, please send the teacher an email, so the student is not flagged for cheating.

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• If you need a password, contact the Support Center.
• Email: mcaccesshelp@madisoncity.k12.al.us
• Phone: 256.774.4609

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VIRTUOWL

FOR STUDENTS

Click below and see how to get started using VirtuOwl!

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Click below to Log In!

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*ALL new students add 2024 to the end of your password.

VIRTUOWL FOR STUDENTS

Log In

Upcoming Meetings & Holidays

October 7, 2024, at 9:00 a.m.

September 2, 2024 - Labor Day

November 11, 2024 - Veterans Day

November 28-29, 2024 - Thanksgiving Holiday

December 23, 2024-January 3, 2025 - Winter Holiday

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January 20, 2025 - Martin Luther King, Jr. Holiday

February 17, 2025 - Presidents’ Day

March 10-14, 2025 - Madison City Spring Break

May 26, 2025 - Memorial Day

August 7, 2024, at 12:00 p.m.

Madison City ACCESS Parent Website

OUR TEAM

Coordinator

Bookkeeper

Instructional Specialists

Teacher Evaluator

Data Support Manager

Carolyn Harvey

Lindsey Barrett

Gerald Franks

Macie Couey - Special Programs

Charlene Deakyne - Math

Kim Holmes - ELA

Sheri Smith

Shannon Bentley: Enrollment, Facilitators

Melissa Lee: Enrollment, Counselors, SPED

Jennifer McCain: Marketing

Ashley Strode: Data Specialist

Andrea Wilkinson: Faculty, Teacher Evaluation

2024-2025 New Staff

Success Coaches

Earn PD Credit for Facilitator Meetings

Attend the live session at 9 am or watch the recorded session.

Register in True North Logic with the following:

Course: 321533

Section: 509018

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Complete the Google Form by the end of the month.

Earn 2 clock hours per meeting.

DAY 1

• Complete annual facilitator training.
• Have computers charged and ready to go for students on Day 1.
• Have student usernames and passwords for Day 1 (see school counselor).
• Collect Student Acknowledgement Agreement (keep on file at school).
• Provide a list of students & time of day you have them to their ACCESS teachers.
• Provide a copy of your school’s 2024-2025 school year calendar.
• Make a plan on how you will organize your ACCESS class.
• Want to have grade dashboard, let your administration know.
1. Dashboard Authorization Form
2. ACCESS Sample Dashboard
3. Step by Step Instructions
• Reach out to the Support Center if you need assistance.
• Email us at mcaccesshelp@madisoncity.k12.al.us
• Call us at 256.774.4609
• Need somewhere to start….Try this Google Sheet to get you going.

OUR CONTACT INFORMATION

Our office hours are

Monday - Friday

7:00 a.m. - 4:00 p.m.

Follow Us...

ALSDE ACCESS Twitter:

@ACCESS.ALSDE

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ALSDE ACCESS Facebook Page:

Click Here

Name: Alabama Connecting Classrooms, Educators, and Students Statewide

THANK YOU

FOR ATTENDING

Please join us for our next meeting