North Carolina Regional Assistance Licensing Centers (RALC)�Catawba | Charlotte | Fayetteville | Nash

LICN-001 & BEST PRACTICES

2023 Spring PANC Conference

Agenda

• NC SBE LICN-001 – General Licensure Requirements
• LICN-001 Update Request Guides
• Online Licensure System Best Practices

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General Licensure Requirements

LICN-001 – The heart of all things licensure (as of 2/2/2023)

• 1.20d NC Educator License for Out-of-State Educators
• Pursuant to G.S. § 115C-270.25, initial applicants for NC educator licensure who possess a valid and current out-of-state educator license, shall demonstrate evidence of effectiveness by providing evaluation data, including student growth (where applicable), from the State in which the valid and current license is held. Effectiveness data and documentation of the process that produced the effectiveness data must be submitted as part of an initial application to be issued a Continuing Professional License.  Out-of-state educators who meet the above conditions and have passed a comparable licensure exam may be issued a Continuing Professional License.��Out-of-state applicants who do not provide effectiveness data as part of their application for initial licensure in North Carolina shall only be eligible for an Initial Professional License or Limited License (see Section 1.20 (5) and Section 2.0).  At the end of the term of the Initial Professional License (three years), a teacher may be eligible for a Continuing Professional License.

Out of State Application Checklist for NCDPI Online Licensure System�

• License
• Form V
• Transcripts - all
• Test Scores 
• National Board for Professional Teaching Standards (if applicable)

• Effectiveness Data
• Teaching Experience
• Non-Teaching Experience
• Affiliation
• Completing Application

Out of State Educators with Three or More Years of Experience

Traditionally Licensed Teachers with Less than Three Years Teaching Experience�

Converting or Extending an IPL

1.20a Converting an Initial Professional License to a Continuing Professional License

• Conversion from an Initial Professional License or Residency License to a Continuing Professional License does not require the recommendation of the employing school system. 

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• To convert an Initial Professional License or Residency License to a Continuing Professional License, an educator must have:
• completed at least three years of teaching experience (either in North Carolina or verified experience from another state); 
• completed a beginning teacher support program (if required); AND
• pass all SBE-approved, or comparable, licensure exams required for the license(s) before or during the third year of licensure provided the applicant attempted the examination at least once during the first year of licensure.

Extend SP1 Best Practices: �Teaching vs Years of Licensure��

• Request Copy of Requirement Letter 

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• Determine if teacher meet the criteria outlined in the letter 
• Did they teach three years in NC? 
• Did the hold the license for 3 years?
• Did they complete the test requirements?

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• NC DPI cannot accept the ability to impact statement 

Extend SP1 Best Practices�Teaching vs Years of Licensure

Years of Teaching

• Testing
• Attempt 1^st and pass by 3^rd year of teaching; OR
• Teach for one year; OR
• Impact Statement

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• Can Extend SPI without test if less than 3 years teaching
• New licensure requirement letter

Years of Licensing

• Testing
• Attempt 1^st and must pass by the 3^rd year of holding a license

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• Cannot Extend SPI without test, even with less than 3 years teaching
• PSU may consider Limited License (LICN-001, Section 2.00)

Alternative Routes to Licensure

Alternative Routes to Licensure

• LICN-001 1.20f Adding Teaching Areas to Existing Teacher License:

A clear teaching license is either a continuing professional license (CPL) or an initial professional license (IPL) with coursework requirements completed. A teaching license may not be added to any of the following license types: Permit to Teach, Emergency, Limited, Provisional, Residency, CTE-Restricted (except as allowed by the CTE Licensure Manual), or International Faculty. A teaching license may not be added to an instructional support license or an administrative license unless the licensee also holds an IPL or CPL in a teaching area. ��Individuals who hold a clear teaching license in one area can add an additional teaching area to the license through one of the following options:

1. completing an NCSBE-approved Educator Preparation Program in the additional area, or;

2. satisfying NCSBE-required exams for the additional area, or;

3. completing 24 semester hours in the subject area with a grade of C or better in each course, or;

4. earning a rating of at least “Advanced Low” proficiency on the ACTFL (American Council on the Teaching of Foreign Languages) Oral Proficiency Test, and, if available, the Writing Proficiency Test, or, if the language is American Sign Language (ASL), by earning a rating of at least “Advanced” proficiency on The National Technical Institute for the Deaf (NTID) Sign Language Proficiency Interview (SLPI) (World Languages content areas only).

NOTE: For a teaching area that does not have a NCSBE-required exam, the individual must complete one of the above options to add-on the additional teaching area to the clear teaching license. 

Alternative Licensure Routes

• Permit to Teach

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• Emergency License

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• Residency License

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• CTE Restricted Provisional Licenses (35 program code) – CTE Manual July 2021 (new manual coming)

Alternative Licensure Routes

CTE Restricted Provisional Licenses �Revisions effective 7/1/2023 with SBE Approval

• Section 1
• Added EPP as option to clear
• Section 3
• Added “previous teaching experience in this content area”
• Removed work experience within certain time frame
• Updated relevant work experience, relevant degrees, and credentials for: 760, 710, 712, 714, 716, 718, 720, 722, 730, 74010, 74015, 74070, 74080, 74090, 74098, 74099

CTE Restricted Provisional Licenses �Revisions effective 7/1/2023 with SBE Approval

• Section 4
• Updated credentials for adding additional areas for 74070, 74090, 74098, and 74099
• Clarified wording for 721 for adding area to existing license
• Updated OSHA credential for adding 74026
• Corrected license number for CDF to 749

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LICN-001 Updates�Request Guides

LICN-001 Updates�Request Guides

• Initial Professional License without EPP Recommendation LICN-001 (1.20)
• 1^st Residency Licensure – LICN-001 (1.60)
• Renew a Residency License – LICN-001 (1.60a)
• Reinstate Residency License – LICN-001 (1.60a) – Same Teaching Area
• Residency License Conversion Requirements – LICN-001 (1.60b)
• Lateral to Residency License – LICN-001 (1.60d) – Same Area
• Lateral to Residency License – LICN-001 (1.60d) – Different Area
• Permit to Teach Requirements – LICN-001 (1.80)
• Emergency License Requirements – LICN-001 (1.80)
• Limited License – LICN-001 (2.00)

Online Application Process

Online Application Process

Online Application Process�Best Practices: PSU Initiated Application

• PSU initiated initial applications
• Permit to Teach
• CTE Restricted Provisional
• Emergency License
• Residency License
• Check to see if educator ever held a NC license
• Do not open another Initial Alternative license application
• Convert (Convert to ALT) or clear the existing license (Upgrade or Clear License Area)
• Collect all required documents prior to initiating the application 
• Complete each section of the application (ex. education, experience if applicable)
• Finalize with a quality assurance check
• Opened correct application
• All necessary documents are attached

Online Application Process�Best Practices: Educator Initiated Applications

• Request copies of documents submitted by educator:
• Transcripts
• Test scores
• Experience (if submitted)
• Copy of the application summary
• Paid fee receipt

Online Application Process�Best Practices: Application Search Methods

• PSU initiated applications 
• Conduct an Application Search 
• Input the search parameters (e.g. application type, status, date created, etc.) 

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• Educator initiated applications 
• Conduct an Educator Search 
• Input the search parameters (e.g. first name, last name, SSN, etc.)
• Application History is located at bottom of Educator Details page
• Application status is listed here (e.g. Pending Payment, etc.)
• Request a copy of the deficiency letter from the educator

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• If unable to determine the status or if additional information is required contact your RALC Director

Online Application Process

Online Licensure System Application Statuses:

• Open, Pending DPI Review
• Open, In Progress
• Closed/Approved
• Closed/Denied
• Pending Payment
• Pending Educator Action
• Pending Educator Documentation
• Pending IHE
• Pending Legal Review
• Pending LEA Documentation
• Pending LEA Review: Recommendations or Renewals

Online Application Process�Best Practices:  DPI Licensure Notifications

• Application Deficiency Letters
• An application is deficient if missing required documentation for processing
• Educator is notified directly via email from the reviewing DPI Licensure Specialist
• Educators have around 7-10 business days to provide required documents
• PSU Initiated Applications
• PSUs do not receive a copy of application deficiency letters 
• Educator Initiated Applications
• Email sent to the address on file in licensure system
• PSUs do not receive a copy of application deficiency letters 

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Best practice is to contact the educator for a copy of their deficiency letter.  If they do not have a copy, then reach out to your RALC Director to request a copy.

Online Application Process�Best Practices: DPI Licensure Notifications

Licensure Requirements Letters

• Emailed to educator and/or PSU when the license application is approved
• Outlines licensure requirements to convert or clear applicable license type
• Educator Initiated Applications 
• Emailed to address on file in licensure system
• PSUs do not receive an electronic copy of the licensure requirements letter (e.g. instate and out of state initial applications) 
• PSU Initiated Applications
• Emailed to one designated PSU email inbox 
• Emailed to educator to address on file in licensure system

Best practice is to contact the educator for a copy of the requirements letter.  If they do not have a copy, then reach out to your RALC Director to request a copy.

Online Application Process�Best Practices: DPI Licensure Notifications

• Response Letters
• Additional explanation for a requested action that could not be completed
• Specialized guidance

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• Denial Letters
• Sent to educator only when application has been denied

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Best practice is to contact the educator for a copy of their response or denial letter.  If they do not have a copy, then reach out to your RALC Director to request a copy.

Online Application Process�Best Practices: Applications & Fees

• Application Placeholders:
• Transcript Already on File no longer acceptable
• A copy of the transcript(s) will be required (e.g. Grad Pay applications)

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• Bundling Applications: current license status only
• The Add to Cart feature is available to the educator when applicable
• Bundles the fees of two or more applications when opened concurrently
• The educator pays the highest fee for all requests submitted at the same time

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• Fees are non-refundable and non-transferable – NC GS 115C-270.10 and NC SBE Policy -008

Online Application Process�Best Practices: Processing Delays

• Duplicate Entities – multiple accounts created under same SSN
• Statement of Applicant Questions – not answered or answered but not saved
• Missing Documents – transcripts, Form V, Form RL not signed, etc.
• Multiple or Missing Affiliations – existing licensed educators must be affiliated with your PSU before you can initiate a request on their behalf
• Payments- fees not paid
• Applying Too Soon – applications for the next school year cannot be processed until after the bump in mid-July
• IHE Review
• Legal Review

Best Practices: Miscellaneous

• 3 years Teaching Experience Requirement to Convert to a CPL:
• Teacher assistant or non-teaching experience cannot be used to meet this requirement.
• District Sponsored Licensure Application Fees:
• Credit Card Authorization Forms- no longer a form of payment from districts on behalf of educator
• Spring Cleaning:
• Update PSU personnel position contact information- (ex. new hires, retirees, reassignments, etc. )
• RALC ListServ- email your Director
• EDDIE- educatoreffectiveness@dpi.nc.gov
• HR Secure Shell- educatoreffectiveness@dpi.nc.gov

Announcements

• New email addresses for RALC Directors effective July 1, 2023
• Karoline.Fisher@dpi.nc.gov
• Virginia.Gutierrez@dpi.nc.gov
• Karen.Chavis@dpi.nc.gov
• Detrius.Jones@dpi.nc.gov

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• Lunch and Learn Summer Sessions June-August
• Directors will conduct a short survey for the Licensure Specialists on our contact lists to gather a list of hot topics

Fielding Questions: Best Points of Contacts

Questions?