ACCESS

Quarterly Meeting

September 18-19, 2023

ACO Tools, Processes & Communications Improvement

Shannon Bradley and Lavanya Podila

OpenCI ACCESS Coordination Office

RAMPS: 21-38259 CONECT: 21-38307

MATCH: 21-38286 M&M: 21-37603

OpenCI: 21-38296

Session Outline

• Tools
• Confluence
• New Risk Register
• Migrated Milestone Tracker
• Migrated Action Tracker
• New ChatBot

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• How do these change processes?
• How will this improve communication?

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Confluence

• Overview –
• ACCESS Collaboration Portal Home – individualized to each person
• Spaces – Teams who are using Confluence now
• Page Templates - Confluence Page Templates
• Our Access Collaboration Portal and how it is laid out
• ACCESS Collaboration Portal Overview

Confluence

• Upcoming Changes
• More Navigation Aids – aid in how to find things easier
• Templates
• Dashboards for Teams and Collaborators
• Confluence Macro: Dashboard
• Increase in number of things migrated to Confluence
• Confluence has access control tools so we can restrict items to the appropriate groups
• Increase in number of things that live in Google Workspace linked in Confluence

New Risk Register

Completed and in progress before I started with the team:

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• Risk Register�
• Risk Register Summary

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• We do need to review the Risk Register on a regular basis

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Migrated Action Tracker

• Old Action Tracker �
• New ACO Action Tracker �
• ACO Action Tracker Summary

Migrated Action Tracker

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• Can track for individual groups as well:
• NSF: NSF-ACO Meetings �
• EC: Executive Council Meetings �
• ACO: ACO Leadership Meetings

Upcoming Items

• Old Milestone Tracker –
• Old Program Milestone Tracker �
• EC Backlog: alternate approach
• EC Backlog Review

ChatBot Tools

• ChatBot based on ACCESS-CI Website
• https://www.uiuc.chat/OpenCI-ACCESS/gpt4
• Not public currently

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• Options for improving ChatBot based on
• ACCESS Wiki pages
• PPTs
• PDFs
• Etc.

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Discussion

• How do these change processes?
• How can we use these tools to improve processes?
• Single place for information
• Easier to find things�
• How will this improve communication?
• How can we use these tools to improve communication?
• To Do Tasks Confluence Macro
• Decisions Made Confluence Macro
• https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84770821/NSF+OpenCI+Meetings
• https://access-ci.atlassian.net/wiki/spaces/ACP/pages/309592065/ACCESS+Wide+Decision+Register
• Summary Reports and Pages based on people using macros in their own teams makes it easy to get questions and decisions reported up to EAB and ACO

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http://access-ci.org